Hello Everyone,
If anyone has some thoughts on this, we would appreciate some feedback.
We have recently implemented QMS software which does not require approval of the original parties to obsolete a QMS document. It has always been my experience that this is required when obsoleting a document, not just requesting a rev. change. We are now debating as to whether this is required or not because the standards indicate that these approvals are required for changes to documents. It is my opinion that obsoleting a document is a change and should be approved by the affected parties.
The software does allow us to archive if we want to obsolete something, but there is no workflow set up to get approvals. All it takes is an e-mail request from someone requesting that our Doc Admin person obsolete the document (though she would question the person on why they wanted it obsoleted and comment in the document why it is being removed). I do not feel comfortable with this (I am lead auditor). Am I crazy or do any or your companies submit offical approval requests to obsolete something?
We have a surveillance audit coming up next month, just CYA'ing
Thoughts?
Thanks!
Laura
If anyone has some thoughts on this, we would appreciate some feedback.
We have recently implemented QMS software which does not require approval of the original parties to obsolete a QMS document. It has always been my experience that this is required when obsoleting a document, not just requesting a rev. change. We are now debating as to whether this is required or not because the standards indicate that these approvals are required for changes to documents. It is my opinion that obsoleting a document is a change and should be approved by the affected parties.
The software does allow us to archive if we want to obsolete something, but there is no workflow set up to get approvals. All it takes is an e-mail request from someone requesting that our Doc Admin person obsolete the document (though she would question the person on why they wanted it obsoleted and comment in the document why it is being removed). I do not feel comfortable with this (I am lead auditor). Am I crazy or do any or your companies submit offical approval requests to obsolete something?
We have a surveillance audit coming up next month, just CYA'ing
Thoughts?
Thanks!
Laura

