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Approved Vendor (supplier) List

#1
Hi, I had a question in regards to the Approved Vendor List (AVL). Is it common practice to have all vendor (active, inactive, revoked and new vendors you haven't yet ordered from) on the AVL?
 
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Jim Wynne

Staff member
Admin
#2
Why would you want a "revoked" supplier on the approved vendor list? In general, the list should be comprised of suppliers that have been qualified and are OK to use for a given commodity.
 
#3
Why would you want a "revoked" supplier on the approved vendor list? In general, the list should be comprised of suppliers that have been qualified and are OK to use for a given commodity.
Hi Jim, at one point the "revoked" vendor was once an approved vendor. This vendor has since been "revoked" due to not filling orders, extended lead times, etc.

So is it common practice to have to separate lists? An Approved Vendor List and a Non-Approved Vendor list? Or is it fine to have the "revoked" vendor on the Approved Vendor List with a notation that this vendor is no longer approved for orders.
 

Jim Wynne

Staff member
Admin
#4
Welcome to the Cove, which I should have said in the first post. Also in the first post, I asked why you would want a revoked supplier in the approved supplier list. It's your list and you can do whatever you want to with it, but I would avoid the confusion that might occur by including suppliers who aren't approved.
 

John Broomfield

Staff member
Super Moderator
#5
Why not use your ever improving criteria for selecting and reselecting suppliers?

After all, you want your suppliers to help your company and customers to be more competitive.

An AVL seems so 1980’s to me.
 

Ninja

Looking for Reality
Staff member
Super Moderator
#6
Agreeing with the previous answers...we have a "Vendor List".
It is in XL, and shows approval status ("Approved", "Trial", "Never Bought" and "Blackballed")...easy to sort if needed.

This gives us an "Approved Vendor List"...but also gives us second, third, etc options if there is an issue with the primary vendor.
It also lets us know that vendor we are considering was blackballed 8 years ago...and why...so we can go in with our eyes open.

Sometimes (in my experience), you revoke a vendor due to a reason...then they lose enough customers to address the problem, and become a good vendor again. The list we use lets us check the reason we revoked them in the first place to see up front if we are wasting our time or not.

HTH
 

John C. Abnet

Teacher, sensei, kennari
Staff member
#7
Good day @usCal ;
Any "list" your organization creates and claims then needs to be updated/maintained. This can often lead to problems. Is there another way? For example, is there an approval process your suppliers go through in order to be entered into a P.O. data base or the ERP system? If so, you may already have a "list", without the need to create and maintain a separate one.

Food for thought.

Hope this helps.
Be well.
 

Ninja

Looking for Reality
Staff member
Super Moderator
#8
John makes an excellent point that I left out of mine...
We actually use a Dbase, to which we can attached the criteria for Approval, Blackball etc. Our XL list is an export from there...
Same Dbase prevents us from placing a PO with a blackballed supplier.
 
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