AS9100 C - 7.5.1.3 - How do you handle Production Equipment Maintenance?

J

Jon123

#1
Hello All,
Im very new to the cove, but I have allready learned alot just reading through old posts. Lots of great information on here... so for that thank you.
As to my question, I am new to AS9100, and I have been put in a position where i need to learn fast. I work for a small AS9100 Certified manufacturing company who produces parts for Aerospace and defense. I was issued a Corrective Action from a nonconformance found in an internal audit, concerning Maintenance sheets on machines not being filled out. The quality manager who issued the CA says it doesnt comply with 7.5.1.3 of the standard "control of production equiptment, tools and software programs" The problem here is that the maintenance logs are getting properly filled out, but when nobody runs a certian machine durring that day there is a blank spot on the sheet.
My problem is that our company's procedure manual doesnt say anything about daily machine maintenance.
So what should I do?
Do other machine shops have dialy maintenance sheets?( if so how are they set up?)
Do I add a procedure?
Any help would be greatly appreciated. Thank You
 
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J

Jason PCSwitches

#2
Re: 7.5.1.3 AS9100 C. ?? How do others handle production Equpt. Maintance.

Hello All,
Im very new to the cove, but I have allready learned alot just reading through old posts. Lots of great information on here... so for that thank you.
As to my question, I am new to AS9100, and I have been put in a position where i need to learn fast. I work for a small AS9100 Certified manufacturing company who produces parts for Aerospace and defense. I was issued a Corrective Action from a nonconformance found in an internal audit, concerning Maintenance sheets on machines not being filled out. The quality manager who issued the CA says it doesnt comply with 7.5.1.3 of the standard "control of production equiptment, tools and software programs" The problem here is that the maintenance logs are getting properly filled out, but when nobody runs a certian machine durring that day there is a blank spot on the sheet.
My problem is that our company's procedure manual doesnt say anything about daily machine maintenance.
So what should I do?
Do other machine shops have dialy maintenance sheets?( if so how are they set up?)
Do I add a procedure?
Any help would be greatly appreciated. Thank You
I would start with reviewing how the organization "defines" this in your procedures. How it's defined is up to the organization.

At the same time where does it say in your procedures that maintenance will be completed daily & what was the justification (evidence) for the NC? A statement that it doesn't comply isn't enough to justify an NC, they must provide some justification of why it is an NC. Is it procedure that ALL equipment have daily maintenance & it is to be recorded?

It should be a simple matter to resolve. You may want to add something in the procedures that addresses when & how equipment will be maintained, referencing machinery not utilized.

You can also state that maintenance is conducted prior to and after use of equipment & then stretch-out the recording aspect, i.e. weekly, monthly, quarterly.
 
J

Jon123

#3
Re: 7.5.1.3 AS9100 C. ?? How do others handle production Equpt. Maintance.

Thanks for you imput Jason PCSwitches, So in order to be within the guidelines of the AS9100 REV C standard, can I just write up a statment in the procedures book that defines our Maintenance procedure as a weekly routine with a sign off?
 
J

Jason PCSwitches

#4
Re: 7.5.1.3 AS9100 C. ?? How do others handle production Equpt. Maintance.

Thanks for you imput Jason PCSwitches, So in order to be within the guidelines of the AS9100 REV C standard, can I just write up a statment in the procedures book that defines our Maintenance procedure as a weekly routine with a sign off?

All the standard requires is that it is defined. Define it however you want, but don't forget to take into account any recommended maintenance practices outlined in equipment manuals. This is not usually a big deal but if you have sensitive equipment it may require more attention.

You also don't need to be time specific (weekly) if it could cause problems. You can state that departments will outline equipment maintenance criteria & have a maintenance sheet for each piece of equipment listing the frequency.
 

Golfman25

Trusted Information Resource
#5
Re: AS9100 C - 7.5.1.3 - How do you handle Production Equipt. Maintenance

I assume your procedure is compliant. Sounds like the auditor might be questioning the execution of the procedure. My guess is your procedure is silent on filling out the logs when nobody uses the machine. The question I would ask is how or why should a log be filled out if the machine is not used? What is the point? Is there a way to prove that that machine wasn't used? Good luck.
 

Ninja

Looking for Reality
Trusted Information Resource
#6
Re: AS9100 C - 7.5.1.3 - How do you handle Production Equipt. Maintenance

Good stuff so far...

I would simply add that a positive record is much easier to show during an audit than an absence of record. You might consider adding to your procedure the specific statement that "machine maintenance is not required if the machine is not used more than X in the time frame Y."

Now the auditor would see a verifiable record that you are indeed following procedure and that the procedure anticipated such an occurence.

Proof of non-use or extent of use could be as easy as an appropriately placed hour counter or stroke counter (depending of course on the type of machine).

:2cents:
 
J

Jon123

#7
Re: AS9100 C - 7.5.1.3 - How do you handle Production Equipt. Maintenance

Thank you all for the help, I am going to adjust the companys procedure to a just a satement that covers daily machine checks and machines not in use, but with no required sign-off. And just a weekly sign off by machine operator/maintenance people. Based on what im hearing that might be enough to clean this up.
 
#8
Re: AS9100 C - 7.5.1.3 - How do you handle Production Equipt. Maintenance

Something to keep in mind is that neither 7.5.1.3 or 6.3 require records of maintenance.

It is required if you say you will, but it is not part of the standard.

I'm not advocating that companies should not keep maintenance records, especially for expensive or sensitive equipment. You are free to do so if you want, and indeed, many companies feel that is the best way to run a company. But it is your choice, not something mandated by the standard.

Figure out how you want to handle it, and write the procedure accordingly.
 
V

ValleyGirl

#9
We've run across a problem at our shop. Machinery Maintenance. All operators are supposed to take care of their machine (lubing etc) and then mark of a check sheet to show that it has been performed. Lately, we see that half the machines do not appear to be maintained because the sheet is not checked off. Operators say that they have performed the maintenance but forgot to check off the sheet. There is also a problem with machines that are not used often or used by more than one operator. Our Production Manager thinks that the there should be a dedicated Maintenance person that is responsible for all the machinery. We are a small shop and do not have the resources to hire someone for this position. Also, this would require the maintenance person to interrupt the operator when they need to perform the maintenance on a machine.

I suggested a different approach, I took our equipment list and assigned all of the machines to different operators, this insures that the machines that are used infrequently or by different operators are also covered. The production Manager is certain this system will not work.

How is machiney maintenace handled at your company? How can I get the operators to perform ther maintenace and complete the paperwork to show they have performed the maintenance?

 

dsanabria

Quite Involved in Discussions
#10
We've run across a problem at our shop. Machinery Maintenance. All operators are supposed to take care of their machine (lubing etc) and then mark of a check sheet to show that it has been performed. Lately, we see that half the machines do not appear to be maintained because the sheet is not checked off. Operators say that they have performed the maintenance but forgot to check off the sheet. There is also a problem with machines that are not used often or used by more than one operator. Our Production Manager thinks that the there should be a dedicated Maintenance person that is responsible for all the machinery. We are a small shop and do not have the resources to hire someone for this position. Also, this would require the maintenance person to interrupt the operator when they need to perform the maintenance on a machine.

I suggested a different approach, I took our equipment list and assigned all of the machines to different operators, this insures that the machines that are used infrequently or by different operators are also covered. The production Manager is certain this system will not work.

How is machiney maintenace handled at your company? How can I get the operators to perform ther maintenace and complete the paperwork to show they have performed the maintenance?


The best idea is to talk the the operators / machinist how they could demonstrate compliance to the requirements of the standards.

They will come up with log books, magnetic stickers, calendar with initials when items were done, log book, pictures of what was done and dates next to it, electronic log book, assignment of duties to an individual...:notme:

Hope this helps!
 
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