AS9100D Approved Supplier List requirements and how to apply

Quality Specialist

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#1
Hello quality friends!
I have been conscripted to be the one who is responsible for the Approved Supplier List and metrics of our suppliers/vendors. I have never done this before and questions have arisen since our AS9100D 3rd party audit last week. The auditor discovered that we had two companies we purchased items from for assembly in which these two companies were not on our approved supplier list.
My question is this. Our company buys numerous small parts such as screws, kaplon tape, loctite, copper wire, etc., for examples, all of which are used in the build and assembly of a customer designed products. Sometimes it is a one time purchase and sometimes we purchase these items more often.
So, in having no previous experience with being the one who maintains and updates the AVL, I don't really understand if all of these suppliers need to be on our AVL or just the ones who play a more critical role. Oh sure, I get that our outsourced calibration vendors are a critical supplier and why they need to be on the list but what about when they order from Amazon for tinned copper wire or eBay for screws and such? How much control do we need to apply to these types of vendors IAW AS9100D?
Quality Specialist frustrated in Oregon.
P.S. I am the sole employee in the quality department for a small company (10 employees total).
 
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Michael_M

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#2
As I remember it, if the vendor supplies anything that goes into the final product, then they must be on the AVL. So things like hand soap most likely will not need to be on an approved vendors list but if you use bolts in the product, who you purchase the bolts from do. The control is up to you but I will really look at having good controls or you will continuously have issues. One way that may help: Find two or three vendors that supply most of the stuff and use those two or three. You may find that you can get Loctite from multiple locations but does company A keep track of expiration date? Are you getting older bottles that may be past their shelf life? Again, this is just an example but things that need to be looked at.
 

mattador78

Quite Involved in Discussions
#3
Biggest ache is when you can only use the customers approved product and there is only one supplier so no matter how poor they are they ahve to be approved, thats a pain i have to deal with.
 

Quality Specialist

Involved In Discussions
#4
As I remember it, if the vendor supplies anything that goes into the final product, then they must be on the AVL. So things like hand soap most likely will not need to be on an approved vendors list but if you use bolts in the product, who you purchase the bolts from do. The control is up to you but I will really look at having good controls or you will continuously have issues. One way that may help: Find two or three vendors that supply most of the stuff and use those two or three. You may find that you can get Loctite from multiple locations but does company A keep track of expiration date? Are you getting older bottles that may be past their shelf life? Again, this is just an example but things that need to be looked at.
I suppose for "non-critical" suppliers who supply items such as Loctite or screws wouldn't need as much control as they can be obtained from different vendors if need be. We have incoming inspections to assure that product received is accounted for against the PO and conform to requirements that we convey. In the case of Loctite, you bring up a good point, for example, we check the expiration dates then place a label on them showing the expiration date so as not to use expired product and in addition, operate on the FIFO program (first in, first out) I do this for our fridge at home each week too :geek:
 

bryan willemot

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#5
If you go over clause 8.4.1 in AS9100D it should tell you in there, the proper how to... your Quality manual also should follow the provisions of AS9100D and should have similar guidance in there but more specific to how you handle the vendors. we are a company of 50 and any PO we cut to vendors better be on our AVL. our materials manager and myself being the QC manager manage the AVL. officemax is not on our AVL because we buy pens and paper from them and cut PO's but Granger is on the AVL when getting hand soap and such products. its a judgment call as to who to put on the AVL and who not to put on the AVL, i'm sure after an explanation to your 3rd party auditor they would understand. BTW we categorize our vendors if they are critical or non critical and we use risk management as well (prime example for risk management would be the situation
mattador78 is dealing with).
 

Quality Specialist

Involved In Discussions
#6
If you go over clause 8.4.1 in AS9100D it should tell you in there, the proper how to... your Quality manual also should follow the provisions of AS9100D and should have similar guidance in there but more specific to how you handle the vendors. we are a company of 50 and any PO we cut to vendors better be on our AVL. our materials manager and myself being the QC manager manage the AVL. officemax is not on our AVL because we buy pens and paper from them and cut PO's but Granger is on the AVL when getting hand soap and such products. its a judgment call as to who to put on the AVL and who not to put on the AVL, i'm sure after an explanation to your 3rd party auditor they would understand. BTW we categorize our vendors if they are critical or non critical and we use risk management as well (prime example for risk management would be the situation
mattador78 is dealing with).
Hi Bryan, your input is straight forward and makes sense. We have an AVL that categorizes our vendors from critical to not critical. I've decided to include all current and future suppliers that impact product and processes on the AVL. I have found quite a few by looking at the receiving log which were not on the list - controls will be by evaluation of risk. I'm not going to put our suppliers from whom we order office supplies and other day to day necessities such as paper towels, toilet paper, coffee, water, etc.
 

bryan willemot

Involved In Discussions
#10
Just Remember, as the QC Manager, you MUST qualify vendors to be put on the approved vendors list, if you look at my attached approved suppliers list you will see a qualification method. that can be as easy as sending the vendor a questionnaire, or going and doing an audit. or if they are certified AS9100D or ISO 9001 then you certainly can use that as the qualification method. but if its a fire alarm company that comes in and checks your plant for the expired fire extinguishers, if it has no direct quality impact then you just need to annotate it on the AVL. just remember the qualifications should be the following :
1.) Audit (must pass without major Non-Conformance)
2.) Survey (Send to them, they fill it out, and if you have questions you can go there and audit or ask to clarify your questions)
3.) Certs (AS9100, ISO 9001, or NADCAP...and if it is NADCAP then I usually do a survey as well as the NADCAP Cert (Bad Experience with a certified NADCAP HT))
 
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