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AS9100D Process Map Requirements - PEAR Forms

dsanabria

Quite Involved in Discussions
#11
There is a trend away from processing mapping or process flow charting. Sure, they can help you understand how the process works, but they can also be confusing and sometimes add complexity that just isn't needed.

You can probably define your organization with just those three processes although it would help to somehow include more detail about just what is in those processes.

About the PEAR. When it was first introduced, aerospace CB auditors were not required to fill out PEARs for management activities, only product realization activities. That may be why our internal audit didn't include them. That later changed. Today they do need to. Keep in mind that the PEAR is only one tool the auditors use to perform the audit.

I'm amused that before aerospace CB auditors were required to fill out pears, they seem to like complex IOPs. They were even critical when they felt they were not complex enough. Although they should not have, some even left forms and instructions on how it should be done and would write nonconformances when they didn't see the complexity they felt needed to be there.

As soon as they were required to fill out PEARs, in mass that wanted fewer processes depicted on IOPs.

You are correct in that you should make sure that things line up with how you define your processes. That could be a reason for a nonconformance. It is evidence that you don't really understand your processes.

I will mention here that one of my pet peeves is that ISO hasn't helped here. They never have done a good job of defining the meaning of process. Until they do, there will always be controversy as to what need to be included in an IOP. It is clear from reading the standard that the term process may relate to manufacturing things such as how to assemble, how to weld, how to machine a part, how to fabricate, and so on. It is also clear that they are talking about business processes, such as purchasing, engineering, production, and sales.

There is great befuddlement here and will be until they come up with a better definition than "something that has inputs, adds value, and has outputs".
Big Jim, While I do enjoy your concepts - can you provide reference in the standard so that auditors or newbiees do not get confused? otherwise... good concept. When you get a chance take the 3rd party auditors course and you could see why 3rd party auditors think as the do...

I am not agree or disagreeing - just following the standard

AS9101
3.9 Process Effectiveness Assessment Report (PEAR)

A document stating process evaluation results; providing evidence of conformity to requirements and process effectiveness.

AS9101
4.2.2.5.1 Process Results

The audit team shall record measures, targets, and values of KPIs related to each audited operational process (see 9100-series standards clause 8) on the PEAR (see Form 3 Section 2), taking into account the confidentiality of information

(see ISO/IEC 17021-1 clause 8.4 requirements).
NOTE 1: Upon mutual agreement between the organization and the CB, other processes can be recorded on a PEAR.
 
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Big Jim

Super Moderator
#12
Big Jim, While I do enjoy your concepts - can you provide reference in the standard so that auditors or newbiees do not get confused? otherwise... good concept. When you get a chance take the 3rd party auditors course and you could see why 3rd party auditors think as the do...

I am not agree or disagreeing - just following the standard

AS9101
3.9 Process Effectiveness Assessment Report (PEAR)

A document stating process evaluation results; providing evidence of conformity to requirements and process effectiveness.

AS9101
4.2.2.5.1 Process Results

The audit team shall record measures, targets, and values of KPIs related to each audited operational process (see 9100-series standards clause 8) on the PEAR (see Form 3 Section 2), taking into account the confidentiality of information

(see ISO/IEC 17021-1 clause 8.4 requirements).
NOTE 1: Upon mutual agreement between the organization and the CB, other processes can be recorded on a PEAR.
I clearly understand why CB auditors think the way they do. I am a CB auditor. Fortunately I have been able to maintain the compassion to put myself in the auditees shoes.
 
M

Mjtaur

#14
I clearly understand why CB auditors think the way they do. I am a CB auditor. Fortunately I have been able to maintain the compassion to put myself in the auditees shoes.

That's where I am at the moment. I don't know how the auditor is going to see everything. I think we are good, it's I don't think our section 4.4.1 is good enough, or is miss represented. I'll see what I can do about posting things on here. We do a lot of work for Boeing, and I think that through Customer requirements, we've already implemented quite a bit of the intention of REV D.
 
M

Mjtaur

#15
Here is what we've got...

Excerpt:

4.4 Quality Management System and Its Processes
4.4.1 QMS and Processes
Company, has established, documented, implemented and maintains a quality management system and strives to continually improve the quality systems effectiveness in accordance with the requirements of ISO 9001:2015 and AS9100 (D). Company's quality management system also addresses customer and applicable statutory and regulatory quality management system requirements.
a. Company has determined the inputs required and the outputs expected from Management, Manufacturing and Purchasing processes throughout the organization.
b. Process mapping has been prepared to show the sequence and interaction of these processes on the following pages. The PURCHASING PROCEDURE PU001 is also included in the sequence of the purchasing process.
c. Company has determined the criteria and methods needed to ensure that the operation and control of the processes yield their intended results. The criteria is as follows:
Manufacturing Process Metrics
• OTD 95% or greater
• Customer Acceptance 98% or greater
• < 5% Internal Scrap Rate
Purchasing Process Metrics
• Supplier OTD ≥90%
• Quality (Rejects) ≤10%

d. Top management uses input from process owners, quality review results, and management review input to ensure the availability of appropriate resources and information necessary to support the operation and monitoring of these processes.
e. Each process described is monitored, measured, and evaluated where applicable, and analyzed to provide a baseline for data, metrics and risk (AS9100D 6.1) for continual improvement of these processes. Process sequence and interaction flowcharts are found on the pages following.
f. These processes are managed by Company in accordance with the requirements of AS9100D. Authorities and responsibilities in the context of processes are addressed in Section 5.3 of this document.
g. Top Management will promote the process approach and risk-based thinking through daily status meetings.
Where Company chooses to outsource any process that may affect product conformity to requirements, Company takes the necessary steps to ensure control over such processes. The type and extent of control to be applied to these processes is defined within the quality management system. This involves qualification of the processor/customer-approved processor, providing specific processing requirements. These processes are controlled through the normal purchasing process.
Outsourced processes include but are not limited to the following:
• Heat Treating
• Calibration Services
• Surface finishing
• Special Manufacturing Operations
• Welding
• Painting
• Lab Raw Material Verification

Then there are flowcharts that I'm having trouble adding. I'll keep messing with it.
 

dsanabria

Quite Involved in Discussions
#16
Here is what we've got...

Excerpt:

4.4 Quality Management System and Its Processes
4.4.1 QMS and Processes
Company, has established, documented, implemented and maintains a quality management system and strives to continually improve the quality systems effectiveness in accordance with the requirements of ISO 9001:2015 and AS9100 (D). Company's quality management system also addresses customer and applicable statutory and regulatory quality management system requirements.
a. Company has determined the inputs required and the outputs expected from Management, Manufacturing and Purchasing processes throughout the organization.
b. Process mapping has been prepared to show the sequence and interaction of these processes on the following pages. The PURCHASING PROCEDURE PU001 is also included in the sequence of the purchasing process.
c. Company has determined the criteria and methods needed to ensure that the operation and control of the processes yield their intended results. The criteria is as follows:
Manufacturing Process Metrics
• OTD 95% or greater
• Customer Acceptance 98% or greater
• < 5% Internal Scrap Rate
Purchasing Process Metrics
• Supplier OTD ≥90%
• Quality (Rejects) ≤10%

d. Top management uses input from process owners, quality review results, and management review input to ensure the availability of appropriate resources and information necessary to support the operation and monitoring of these processes.
e. Each process described is monitored, measured, and evaluated where applicable, and analyzed to provide a baseline for data, metrics and risk (AS9100D 6.1) for continual improvement of these processes. Process sequence and interaction flowcharts are found on the pages following.
f. These processes are managed by Company in accordance with the requirements of AS9100D. Authorities and responsibilities in the context of processes are addressed in Section 5.3 of this document.
g. Top Management will promote the process approach and risk-based thinking through daily status meetings.
Where Company chooses to outsource any process that may affect product conformity to requirements, Company takes the necessary steps to ensure control over such processes. The type and extent of control to be applied to these processes is defined within the quality management system. This involves qualification of the processor/customer-approved processor, providing specific processing requirements. These processes are controlled through the normal purchasing process.
Outsourced processes include but are not limited to the following:
• Heat Treating
• Calibration Services
• Surface finishing
• Special Manufacturing Operations
• Welding
• Painting
• Lab Raw Material Verification

Then there are flowcharts that I'm having trouble adding. I'll keep messing with it.
OK - what am I missing?

1. Clause 8.2 - Customer requirements - what are the KPI?

2. where are the KPI for Management?

These are typical questions from auditors - Based on Clause 8

Auditors also review any additional information that you are monitoring - on clause 4, 5, 6, 7, 9 & 10.



Key Performance Indicator (KPI)

Measures associated with goals or targets showing how well an organization is achieving its objectives or critical success factors for a particular project. KPIs are used to objectively define a quantifiable and measurable indication of the organization's progress towards achieving its goals.

NOTE: KPIs relating to an organization’s financial performance are not in the scope of the 9101 standard; however, economic measures (e.g., sales quotas, scrap value reduction) can be considered acceptable measures for process improvement. (9101)

Processes

A combination of people, material, machines, tools, environment, and methods that produce a product or service. [9013]
set of interrelated or interacting activities which transforms inputs into outputs.
NOTE 1: Inputs to a process are generally outputs of other processes.
NOTE 2: Processes in an organization are generally planned and carried out under controlled conditions to add value.
NOTE 3: A process where the conformity of the resulting product cannot be readily or economically verified is frequently referred to as a special process. (ISO 9000:2005) [IAQG-history]
 
M

Mjtaur

#17
OK - what am I missing?

1. Clause 8.2 - Customer requirements - what are the KPI?

2. where are the KPI for Management?

These are typical questions from auditors - Based on Clause 8

Auditors also review any additional information that you are monitoring - on clause 4, 5, 6, 7, 9 & 10.
The KPIs are the metrics listed, but......

This is kind of what I'm talking about. We are handling 8.2 with our management process, of which is labeled "Quality Process Map" on our diagrams, which doesn't make sense to me. Again, I am new to this company, and I think there might be a false impression from how things are going to go, because of our old auditor. Also, our management process has never been written up for not having KPIs, nor is there a PEAR done on it in the past, but acknowledged by our auditor and put on the PMR.

As mentioned above, historically there haven't been KPIs for our management process. I guess where I'm getting at is that our old auditor is confusing the heck out of me on what our company has established, and if it's alright. Personally, I think it needs a good redefining.
 
Last edited by a moderator:
M

Mjtaur

#19
You need to look at your process and define it - flowchart works great but use your style. Identify the core processes and keep it simple (small shops can, large ones are more complex).

Identify the Core processes (hint Clause 8) with actual name, i.e. sales, purchasing, engineering, manufacturing - or what ever is applicable to your site. Establish reachable goals and monitor its performance.

3rd party auditors usually flow that process.

If you want - you could post it here for feedback.
Please see attached for Flowcharts.
 

Attachments

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