ASTM specs - Control and Update of Documents of External Origin

S

SteelWoman

#1
ASTM specs - Need some creative thinking

I'm stuck in a box on this issue and can't figure out what to do.... we were internal auditing our Tech Services process yesterday and talking about Tech's participation in the Order Preview process, wherein tech takes a new order - which for us typically will have the customer outlining things like gauge range, mechanical range, chemistry range, etc - and the customer MAY also note at the end, "per ASTM spec E-XXX" or whatever. I asked the tech guy how he checks that and he says he has a copy of the ASTM spec, which led me to the question, "How do you know that copy is the most current version of that spec?" He couldn't say. He added that ASTM specs and others get updated but tech here did not routinely check to see if they had the current copy or not.

To further complicate this issue, as a cost-cutting method our corporate office decided last year or so that they would no longer purchase copies of the specs for each division, but that one person at corporate would be the "Keeper o' the Specs" and the company would purchase one CD copy - if anyone wanted a copy of a spec they email her and she sends a copy. In investigating this issue from yesterday I was trying to think of a way to ensure our guys are using the most current copy and I asked the corp person how often she gets updated specs - she reported 1-3 PER WEEK!!

I have "old school" metallurgists who can practically quote an ASTM spec for 1006 steel in their sleep and just plain ARE NOT going to cotton (that's a southern expression I can explain if necessary) to having to call corporate every time they review an order to make sure the spec they are referencing is current. It's not going to happen. So I have to figure out something else.

Any good ideas out there?? I am stumped..... :truce:
 
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T

tomvehoski

#2
I know there are services you can subscribe to that monitor the specification world and update you any time one you use is updated. I can't remember names of the companies right now, but can probably do a search.

You could have corporate subscribe to such a service (or manually check periodically) and then update everyone down the chain. An easier method might be to have corporate put everything on a server that everyone has access to - then updates will be automatic.

It is acceptable to say that updates are made by corporate and that each individual does not need to verify every spec every time.

Tom
 
S

SteelWoman

#3
I questioned corporate about updating the divisions when they receive updates - the answer was no we don't and no we won't. :mg:
 
S

SteelWoman

#5
AL!!!!!!!!!!!!!!! If I HAD a first born to offer up to you in thanks I would hand her over!! You just saved me life.

Thank goodness for the Cove!

While I'm handing out my non-existent first born, does anyone know if there are similar FREE services for JIS and SAE specs? :lmao:
 

SteelMaiden

Super Moderator
Trusted Information Resource
#7
Al Rosen said:
ASTM has a free tracking service that will alert you by e-mail when a standard or spec is changed. Why not integrate that into the system?
Good job, Al, you beat me to it. That's what happens when I take some time off the Cove to do my job, lol.

Also, the global link you were given should give you what you need, that is the one that I've used.
 
L

little__cee

#8
Cotton?

When you have time, I'd like to learn the meaning of "going to cotton" -- born and raised in Pennsylvania - that is a new one to me.
 

Wes Bucey

Prophet of Profit
#9
little__cee said:
When you have time, I'd like to learn the meaning of "going to cotton" -- born and raised in Pennsylvania - that is a new one to me.
Webster's:
Main Entry: <SUP>2</SUP>cotton
Function: intransitive verb
Inflected Form(s): cot·toned; cot·ton·ing /<TT>'kät-ni[ng], 'ka-t<SUP>&</SUP>n-i[ng]</TT>/
Date: 1605
1 : to take a liking -- used with to <cottons to people easily>
2 : to come to understand -- used with to or on to <cottoned on to the fact that our children work furiously -- H. M. McLuhan>
 
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