SBS - The best value in QMS software

Audit Reports - Typed or Hand Written?

S

Shaun Daly

#1
I have been training a new internal auditor (shes a natural, best Ive ever seen) and she asked an interesting question;

"Cant we type these audit reports up instead of hand writing them?"

TBH I have always hand written them as I was trained that way, and have never really given it another thought.

In principle i think its a good idea, especially considering my handwriting :)

As long as there are signatures from the auditee/department head present it sounds feasible for the auditor to type the findings up?

Opinions & comments from experiance very welcome please.
 
Elsmar Forum Sponsor

howste

Thaumaturge
Super Moderator
#2
I hand write my audit notes, but always type the audit report. In some cases (such as with a gap analysis) I may also transcribe my complete audit notes on my laptop as well. I'm lazy though, so I use voice recognition software to help me. :D

One of the companies I'm consulting with is in the process of buying a tablet PC with handwriting recognition to use for their internal audits. That way they can go straight to the electronic record. I'm anxious to see how that turns out...
 
J

Jimmy Olson

#3
All of our internal audit reports are done electronically and we haven't had any problem. When we have our external audits we receive the report on a floppy disk for distribution.

Doing it this way makes it a lot easier to generate the report and to store it. :)
 

Howard Atkins

Forum Administrator
Staff member
Admin
#4
For years I have printed audit reports. Most companies that I have seen also do this. Supplier audits have also been printed.
The important matter is to define in your procedure the maximum time betwee the audit and the report.
 
#5
Typed... Nobody likes my handwriting.

We manage our entire audit system in an Access application. That includes reports, checklists, CAR's and follow up.

Paper copies of the reports, complete with checklists and notes goes to those concerned by the audit and all reports are also published on our intranet, where every single coworker can read them...

Btw: You know what, Shaun? My handwriting is abysmal too. :vfunny:

Another matter: You said "I have been training a new internal auditor (shes a natural, best Ive ever seen)". That provoked a thought. I opened the thread Your description of a natural born auditor? so we can discuss what being a natural really means when it comes to auditing.

/Claes
 
Last edited:

RoxaneB

Super Moderator
Super Moderator
#6
Our Internal Audit Report packages are typed, primarily for legibilitiy reasons. When I do an audit, my notes are a bunch of checkmarks, circles, and shorthand...frankly, I don't think an External Auditor would buy that as being legible as I'm the only one who can decipher it.

Audit Teams generate a typed version of their notes/checklists and the Audit Report is typed too.

However, that being said, IAR packages are maintained hard copy as records? Why? Because there are also attendance records for the opening and closing meetings, as well as signatures required from the Audit Team members for their Planning/Preparation meeting(s).
 
A

Aaron Lupo

#7
howste said:
I hand write my audit notes, but always type the audit report. In some cases (such as with a gap analysis) I may also transcribe my complete audit notes on my laptop as well. I'm lazy though, so I use voice recognition software to help me. :D

One of the companies I'm consulting with is in the process of buying a tablet PC with handwriting recognition to use for their internal audits. That way they can go straight to the electronic record. I'm anxious to see how that turns out...
Yep, I hand write my notes during the actual audit then type a report summarzing what I observed.
 
J

Joe Cruse

#8
We generally do an audit report, summarizing the notes and all from the audit checklist. We still keep the audit checklist in the internal audit file though. I've gone and typed up a copy of the checklist before, because my handwriting is microscopic and abyssmal (according to some :ko: ), and the registrar auditor has always remarked on "someone's handwriting" before. I quit doing that because I'm only duplicating the work when I do an audit report.

Joe
 
C

Craig H.

#9
I/we do an audit plan in a Word template, then handwritten audit notes are input into the same template to be printed as the final report.

Our external auditor has a handhelp computer that he types notes in as we go through the audit. He has the capability to use IR to download these notes into a laptop, where he can complete the report and print it. Its a very slick setup.
 

SteelMaiden

Super Moderator
Super Moderator
#10
Our checklist notes are handwritten but any "reports" are typed up and distributed as needed. The nonconformances are identified in the checklists as a "fail" and entered into our audit corrective actions database.
 
Thread starter Similar threads Forum Replies Date
J Internal Audits - Closing Audit Deficiency Reports (ISO 13485) Internal Auditing 4
L CE Auditor Using ISO audit reports to show compliance to the MDD?? EU Medical Device Regulations 4
P Internal Audit Reports reviewed by management? 21 CFR 820.22 Interpretation 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 6
K Process Owners signing Internal Audit Reports Internal Auditing 6
K Evidence Documentation in Internal Audit Reports Internal Auditing 24
Ajit Basrur FDA guidance on accepting audit reports by other auditors/regulators US Food and Drug Administration (FDA) 1
C Practical Examples of completed ISO 19011:2011 Audit Reports General Auditing Discussions 5
T Managing Audit Reports and Schedules General Auditing Discussions 3
K Do you think there is merit to sending audit reports to customers? General Auditing Discussions 26
J Internal Audit Reports - Is it acceptable if received after due date? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 9
P Measurement of Performance based on Internal Audit Reports Quality Tools, Improvement and Analysis 12
P Boss doesn't want Nonconformances called Nonconformances in Internal Audit Reports ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 72
B Writing Techniques for Audit Findings, Reports, etc. Internal Auditing 15
Q Internal Audit Reports - Examples sharing Internal Auditing 7
C Customer Right to View Certification Body Audit Reports? General Auditing Discussions 11
T AIB International takes a Hit for PCA Audit Reports but everyone is impacted Food Safety - ISO 22000, HACCP (21 CFR 120) 4
R Looking for Internal Audit Consulting Reports Internal Auditing 2
J Do you write positive comments in audit reports General Auditing Discussions 74
M One weakness of audit non-conformance reports is the poor writing Miscellaneous Environmental Standards and EMS Related Discussions 10
J Internal Audit Reports - Mandatory to keep original paper copy? Internal Auditing 16
V Internal Audit Reports - Is it wise to list specific employee names Internal Auditing 11
M Layered Process Audit (LPA) - Discipline in completely filling in the reports Process Audits and Layered Process Audits 3
M Supporting Sites, Separate Certificates and Audit Reports - IAOB TS 16949 rules? Registrars and Notified Bodies 9
J Nonconformance reports written only through internal audit findings? Nonconformance and Corrective Action 8
A Add MDSAP to Internal Audit Schedule Medical Device Related Regulations 0
A Define timeline for Major and Miner Audit finding General Auditing Discussions 4
J IATF 16949 Internal Audit question - Auditor's responsibility Internal Auditing 6
A API Monogram audit review process Oil and Gas Industry Standards and Regulations 4
S IATF 16949 Internal Audit Example IATF 16949 - Automotive Quality Systems Standard 7
B Remote IATF 16949 audit preparation IATF 16949 - Automotive Quality Systems Standard 9
M AS9100D Registrar pre-audit requirements AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 15
I Do I need to sign off my annual audit calendar? Internal Auditing 2
R AS9100D internal audit checklist or ISO 9001 2015 to AS9100 D AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 2
M Nice and simple invitation email to an audit kickoff meeting Internal Auditing 1
M IATF 16949 - Audit of Remote Location/Support Site and IT IATF 16949 - Automotive Quality Systems Standard 4
Q IATF audit - Root Cause Analysis results IATF 16949 - Automotive Quality Systems Standard 5
Q Self-assessment audit information Quality Management System (QMS) Manuals 6
Le Chiffre Online training available for ISO/IEC 17021-1: Requirements for bodies providing audit and certification of management systems Training - Internal, External, Online and Distance Learning 3
xfngrs NIOSH Audit for N95 respirators US Food and Drug Administration (FDA) 1
Sidney Vianna IATF 16949 News Risked Based Audit Day Calculation IATF 16949 - Automotive Quality Systems Standard 2
T AS9100 audit due to facility move AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 4
M ISO 13485:2016 internal audit checklist Medical Device and FDA Regulations and Standards News 5
A Internal Audit Questions ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 11
B SAP Audit trail Periodic Review EU Medical Device Regulations 1
N What are the software audit and control steps Reliability Analysis - Predictions, Testing and Standards 2
R Gap Audit Aerospsace and Rail QMS Quality Manager and Management Related Issues 0
salaheddine96 Internal audit planning Internal Auditing 2
A MDSAP Audit Questionnaire Medical Device and FDA Regulations and Standards News 7
H Obligations as a contract manufacturer during an MDSAP audit ISO 13485:2016 - Medical Device Quality Management Systems 5
M What are the basics of Medical Device Single Audit Program (MDSAP)? ISO 13485:2016 - Medical Device Quality Management Systems 7

Similar threads

Top Bottom