I agree 100% with the auditor. We must
demonstrate that all topics in 5.6 are covered in the management review. If we have no evidence, then we cannot
demonstrate comliance, in a audit we are guilty until proven innocent. So I disagree with anyone that thinks that if no action is decided upon you can leave the record blank. The MR record needs to show evidence of review, if no action is needed, then document "no action needed at this time" or something to that affect.
For example 4.1b indicates the company must determine sequence and interaction. How is that demonstrated? - By having process maps or flow charts, no where in the standard does it state that but it has become an expecation of demonstrating compliance. Try to get through an ISOTS16949 audit not using the AIAG
FMEA format or WECO rules for SPC and you will get a finding 99% of the time. However, no where does it state in the standard that you must use that particular format. No where in the standard does it state that everyone must follow procedures, but it is implied and it is upon the auditee to demonstrate it.
The best recommendation I coud give is that you have a Management Review meeting minutes formatted to requirements of 5.6 or at least a part of the MR is formatted verbatim to it and then document evidence that each item was reviewed or if skipped with a reason why.
Our company approaches registar audits by linking evidence to demonstrate compliance to every clause in the standard as an internal reference for to not only practice for registrar audits but also as an input reference for Quality Manual.
There are a myraid of items in the standards that imply or expect a certain type of evidence to
demonstrate compliance.
Regards,
Jim