Auditor States "Shall have Procedure for Disposition of Records"

[phucduong]

Re: Auditor States 'shall have procedure for dispostion of records"

Ye! I think you wrong! Because that is necessery. You need a procedure for records as 4.2.4: control of records

 

[Randy]

Re: Auditor States 'shall have procedure for disposition of records"

Oh fiddle sticks!

Just state that the decision on the disposition or disposal will be case by case and one option will be to s%it can them.

If you'd rather not, then take the NC, do the Corrective Action and state how you will dispose of records like you should have done to begin with.

This ain't some type of option thing to do with as you choose, that's why it is called a "requirement"

 

[Coury Ferguson]

Re: Auditor States 'shall have procedure for disposition of records"

Oh fiddle sticks!

Just state that the decision on the disposition or disposal will be case by case and one option will be to s%it can them.

If you'd rather not, then take the NC, do the Corrective Action and state how you will dispose of records like you should have done to begin with.

This ain't some type of option thing to do with as you choose, that's why it is called a "requirement"

Randy,

The issue is that the requirements only state "Disposition" and not "disposal." I am in agreement with you anyways I think it should be specified in the procedure on how and when you dispose the records/documents. That is why I asked the questions in my previous post:

Trojan,

In addition, what do you define as dispositioning documents/records once they are obsolete? Do you dispose of the obsolete documents/records? Are the obsolete documents/records placed into archive? If they are Customer's records/documents, how is that handled?

 

[Wes Bucey]

Re: Auditor States 'shall have procedure for disposition of records"

Randy,

The issue is that the requirements only state "Disposition" and not "disposal." I am in agreement with you anyways I think it should be specified in the procedure on how and when you dispose the records/documents. That is why I asked the questions in my previous post:

Actually, "Disposition" is an all-encompassing term which describes the system (process) of handling documents, including

1. on-site storage for active files
2. off-site storage for inactive archived files
3. transfer to different media (scanning, microfilm, etc.)
4. retention schedules (at end of retention schedule, best practices include an evaluation to determine if retention should be extended or to proceed to destruction)
5. final destruction of obsolete documents no longer needed for legal or reference purposes.

No "disposition" plan is complete without including those facets of the process.

 

[Coury Ferguson]

Re: Auditor States 'shall have procedure for disposition of records"

Actually, "Disposition" is an all-encompassing term which describes the system (process) of handling documents, including

1. on-site storage for active files
2. off-site storage for inactive archived files
3. transfer to different media (scanning, microfilm, etc.)
4. retention schedules (at end of retention schedule, best practices include an evaluation to determine if retention should be extended or to proceed to destruction)
5. final destruction of obsolete documents no longer needed for legal or reference purposes.

No "disposition" plan is complete without including those facets of the process.

Thanks Wes. I agree with you that the process is incomplete without addressing your points.

 

[C Emmons]

Re: Auditor States 'shall have procedure for disposition of records"

We applied minimum retention periods to our records identified. Did not want to be in a position of the procedure stating we keep for two years - then have an auditor find records 3 years old -

 

[wrodnigg]

Re: Auditor States 'shall have procedure for disposition of records"

When discussing over ISO 9001 topics, I often look into ISO 13485, where more clear statements are written, and into ISO TS 14969, which is a guideline for application of ISO 13485.

To the disposition topic:

In ISO TS 14969 there are 7 subclauses of 4.2.4. All of them addressed the period of keeping records and which records to keep and record keeping itself.

But not a single word is written there about requirements how to dispose records after the specified period.

So I assume that it is not really important that there is a written procedure, how to dispose any records. It depends on the records itself, and it should be up to the decision of the responsible person.

ISO TC 176 also disusses the interpretation ISO 9001 clauses:
ISO 9001 interpretation
This .pdf contains an actual list of all interpretations issued by TC 176.

There already was a question about interpretation of "disposition" in clause 4.2.4, but this request was rejected: see clause 5.2.3

IMHO this is not really a critical topic, as long as it is a question of disclosure.

 

[antoine.dias]

Re: Auditor States 'shall have procedure for disposition of records"

That is why ISO/TS added note 1 in addition to 4.2.4 ?????

Quote : Note 1 : "Disposition" above includes disposal. Unquote.

I also fully agree with Wes on his list.

Best regards,

Antoine

 

[Randy]

Re: Auditor States 'shall have procedure for disposition of records"

I'm trying to figure out where I got it incorrect? I believe I said both "disposition" and "disposal".

Maybe it's just me, but this seems to be one of those areas where ignorance appears to reign more than than common sense.

 

[Coury Ferguson]

Re: Auditor States 'shall have procedure for disposition of records"

I'm trying to figure out where I got it incorrect? I believe I said both "disposition" and "disposal".

Maybe it's just me, but this seems to be one of those areas where ignorance appears to reign more than than common sense.

Randy,

It was asked about "Disposition" not "Disposal" I missed the original and mis read the question.

I agree, with disposition there should be disposal.