Calibration Records needed

#1
Hello, I am new to a manufacturing company who, for calibration, retains an excel log which shows all test equipment, model number, serial number, calibration source, standard used, calibration date and due date, along with some other information. This excel document is wonderful and well maintained. However, they also have another step to the logging process, which is, when outside calibration certificates are received from calibrated test equipment, it is logged on a separate internal document. It states everything on the pdf log that is on the excel, but the pdf log is per each piece of test equipment (not all of them), which shows the history of calibration. I feel as if the history of calibration of the test equipment can be shown through the calibration certificates. Is this internal PDF log even needed? I think it just adds another step to the process.

Does this even make sense? :) Attached are examples of the pdf and the excel. Keep in mind that we do/can link the calibration certs to the excel as well.
 

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#2
Keeping two lists could be useful as they serve different purposes. That is up to you. The first excel log is the current status, and I assume no history in that spreadsheet. The second log-sheet shows history of calibration activity per device. The Calibration Results column should report whether a device "as found" was out of limits and how much, and what was the reading after adjustment. This history could be useful as the basis to lengthen or shorten the calibration interval. Also, if you ever discover a device out of adjustment, the history sheet would tell how far back in time to take your investigation of any impact of erroneous measurements due to a device out of adjustment. Some companies use a third log-sheet on less-frequently used gauges, which records number of uses or number of hours checked out, and # uses or # hours is the criterion for when that gauge is scheduled for re-calibration.
 
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