Calibration Unique Device Naming

Michael_M

Trusted Information Resource
#1
I am taking over calibration of hand tools (micrometers, calipers, drop indicators, etc.). The current calibration system is pretty archaic (just paper records with little to no organization). The unique names attached to the devices are hard to recognize. For example, we have a blade micrometer called 505, a 6 inch set of calipers named #505, OD micrometer called 505A, and another OD micrometer called #505C.

I want to go thru and rename the devices following a standard naming system, Z10001, Z10002 for example, when I do calibration. This will allow me to keep better records of the tools in a database. Our calibration records allow for multiple calibrations on a single piece of paper. I am planning on noting the new unique name on the paper next to the old name with a note about changing names.

Other than maintaining good records of the changed name, can anyone see other drawbacks I need to address/think about before I go thru this entire process?

As a note, all the tools belong to the company.

 
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BradM

Staff member
Admin
#2
Re: Calibration Unique Naming

Hello Michael!

What more would there be? It sounds like you have addressed the issue very well.

What I would do is create an Excel spreadsheet that lists the old reference, new reference, and the rest of the information on it. I would post that on the publicly-accessed forum where everyone can get to it. The reason, there may still be some studies, documents, archived stuff, etc., that references the "old" references. People may be confused and frustrated if they cannot find the "old" references.

Make sure you are the only one who will issue these new reference ID's. I would develop a unique label or labeling system, where each instrument is marked.
 
M

MEDQA

#3
Re: Calibration Unique Naming

I would use the actual serial number unless it was no longer available. We only number gauges made in house, Go No-Go and Ring Gauges.
 
T

trainerbob

#4
Re: Calibration Unique Naming

You appear to have everything pretty well covered. You need to make sure that the records you have make sense and can be readily followed by your internal auditors and your calibration people, as well as any external auditors. A note of caution - removable labels can be a poor choice for unique identification. I strongly suggest a more permanent means, such as an etching pen.
 
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