Can a consultant be audited instead of QMS responsible?

qualprod

Trusted Information Resource
#1
Hi everybody

The guy who is in charge of the QMS in the Company I give support, is leaving the company.
and the audit for recertification is coming (ISO 9001:2015)
Under this scenario, I have the idea to be audited taking his position, since I dont see anything
in the standard which is prohibited in this issue.
The only thing I see is in 8.4 Control of externally provided processes, products and services.
In some way I have to be under control in the way I Fulfill the requirements.
By using an evaluation method I have been evaluated and was approved.
Is there any other consideration do I have to take care?
I implemented the QMS, from starting to first certification.
Any thoughts on this?

Thanks
 
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Randy

Super Moderator
#2
Dom you have a contract with deliverables? Do you meet the requirements of the deliverables? Have them create a document and a position for you to be a contracted employee. You don't need to do anything but manage the QMS on behalf of the management/leadership and they retain the decision/policy making authority granting you defined responsibilities (authority & responsibility are 2 different creatures).

Seen it done and audited the same many times.
 

John Broomfield

Staff member
Super Moderator
#3
Make sure your contract defines your authorities (power) and responsibilities (accountability) and shows to whom you report.

It may also specify transition to a “permanent” QA Manager.
 

qualprod

Trusted Information Resource
#4
Dom you have a contract with deliverables? Do you meet the requirements of the deliverables? Have them create a document and a position for you to be a contracted employee. You don't need to do anything but manage the QMS on behalf of the management/leadership and they retain the decision/policy making authority granting you defined responsibilities (authority & responsibility are 2 different creatures).

Seen it done and audited the same many times.
Thanks Randy an John
I suppose the contract you refer to, is to ensure I comply the next clause?

8.4.2 Type and extent of control
The organization shall ensure that externally provided processes, products and services do not
adversely affect the organization’s ability to consistently deliver conforming products and services to
its customers.

In this case, because the standard doesn´t requiere a contract as such, really I don´t have a contract.
This is the way I addressed it.

Into the QMS there is a Job description, into it, there are defined the authorities and responsibilities for the QMS management.
This job position is called QMS manager, and for this, I was evaluated by using a special form used for 8.4.2 (this is used to evaluate the external suppliers).

In this evaluation, resulted that I can comply against requirements stated in the Job description.
and that´s all.

Do you think , really I need a contract.

Thank you so much for your help.
 

John Broomfield

Staff member
Super Moderator
#5
As a contractor nothing in your client‘s management system applies to you unless it is specified somewhere.

BTW, you already have a contract but it’s not yet documented.

I recommend the contract (service specification) be documented and signed by both parties so you have evidence of your authority and responsibility for the system.
 

Randy

Super Moderator
#6
I recommend that you keep it as simple as possible.........."Hey :), we will pay you $$ per X to manage our quality system for us. Under this agreement you will be responsible for all aspects of our QMS, with no other responsibilities or authority within our business operations and will report directly to XX. .......legal talk, legal talk, legal talk....".......................

A simple as this
 
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