'Password protection', as the term suggests, is a method of protecting the document from some sort of abuse, not a mode of approval.
Do you mean to say, e.g. a pdf is password protected with print or edit restrictions, it can be deemed as 'approved'? I don't think so. You can opt 'digital signatures' for soft copies. However, whatever method of approval you choose, you must ensure that the documents are readable, legible and all the time accessible to those who require/ may require them.
What I mean is that the approvals is not in the form of a written signature but a password-protected electronic approval record. If somebody here is practicing that method, how do you record the approval and release?
What I mean is that the approvals is not in the form of a written signature but a password-protected electronic approval record. If somebody here is practicing that method, how do you record the approval and release?
Yes our Doc. Control procedure requires signature in the event of document creation, approval, amendment and review but allows for both types of signatures, i.e. digital or physical on hard forms where it's not possible to make electronic signatures, e.g. SAP generated forms. However, in such cases, access is controlled through passwords and forms are approved on hard copies.
Hi Ka Pilo,
In my previous company, they used the date stamped. It is the date where the said document was approved ny Authorized Approving Authority, i.e. Department Manager.
Hope this helps.
Best regards,
Raffy
There is no requirement for signatures. The requirement is that documents are reviewed for adequacy prior to release, so you need to have evidence that review was done. One way to do it, if you're using a Microsoft Exchange server, is to use e-mail voting buttons.
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