Can we exclude purchasing and supplier evaluation - ISO9001:2008

D

Dubai_capi

#1
hi,

we are a finance department that working to qualify for iso:9001:2008.. purchasing only deal with kitchen stuff, stationaries etc.. so they are not linked to customers requirement.. we prepare public budget etc..

can we exclude purchasing.. and supplier evaluation..

thanks
 
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somashekar

Staff member
Super Moderator
#2
Re: can we exclude purchasing and supplier evaluation iso:9001:2008

hi,

we are a finance department that working to qualify for iso:9001:2008.. purchasing only deal with kitchen stuff, stationaries etc.. so they are not linked to customers requirement.. we prepare public budget etc..

can we exclude purchasing.. and supplier evaluation..

thanks
Looking more inside, do you purchase any other type of service that directly / indirectly will impact your deliverable to your customer ... ?
Are there any of your process that you outsource ... ?
 

Kales Veggie

People: The Vital Few
#3
hi,

we are a finance department that working to qualify for iso:9001:2008.. purchasing only deal with kitchen stuff, stationaries etc.. so they are not linked to customers requirement.. we prepare public budget etc..

can we exclude purchasing.. and supplier evaluation..

thanks
Hi,

My first question would be: What are the customer requirements for your business? Your customer (likely a consumer) may not know what their requirements are. What gives your customer satisfaction?

For example your business would buy software or license software that must meet certain requirements (often there is a legal aspect). So, purchasing must have to specify these requirements, find a supplier, evaluate this supplier and verify these requirements when delivered. (also would include any update / patches / bug fixes to your software). Providing correct information to your customer is key.

Another example:
Your business could decide that your stationary (or web site) is critical to your business success and customer satisfaction. (correct name, correct logo, correct reference to your licenses, correct size/font).
 

dsanabria

Quite Involved in Discussions
#4
hi,

we are a finance department that working to qualify for iso:9001:2008.. purchasing only deal with kitchen stuff, stationaries etc.. so they are not linked to customers requirement.. we prepare public budget etc..

can we exclude purchasing.. and supplier evaluation..

thanks
In short, very unlikely that you could exclude purchasing.

Remember, that if you outsource your work (i.e. attorneys, CPA or other entity) that prepare reports or audit your facility could easily fall under the supplier aspect since they are providing a service to you. Calibration or repair of office equipment might be consider by auditors as outsourcing your requirements.
 
M

Mallya

#6
I think the issue here you did not elaborate in details. What is your processes?
I would suggest to go through your processes and check, whether purchasing/suppliers are not involved, but to my understand of todays business, it's very difficult to operate without suppliers, and therefore, hard to exclude.

Thanks

Benny
 
T

t.PoN

#7
ISO 9001:2008 allows you to exclude purchasing and supplier evaluation for certain cases.

As a finance department, the following types of services might be purchased:
1. Legal consultation
2. Software and programs
3. Accountants and consultants
4. Publications and regulations
5. Travel, accommodation and transpiration
6. communication and emails

you should look where is your budget being spent, then decide.

Also, I want to add this: Purchasing is defined as Acquiring goods or services to achieve goals.

This said, Purchasing doesn't mean you are paying. any free service that you have (for example as part of fund ...etc) is considered as purchasing and the supplier should be evaluated.

but are you a company working in finance or just a finance department in a company?
 
Last edited by a moderator:
D

Dubai_capi

#8
ISO 9001:2008 allows you to exclude purchasing and supplier evaluation for certain cases.

As a finance department, the following types of services might be purchased:
1. Legal consultation
2. Software and programs
3. Accountants and consultants
4. Publications and regulations
5. Travel, accommodation and transpiration
6. communication and emails

you should look where is your budget being spent, then decide.

Also, I want to add this: Purchasing is defined as Acquiring goods or services to achieve goals.

This said, Purchasing doesn't mean you are paying. any free service that you have (for example as part of fund ...etc) is considered as purchasing and the supplier should be evaluated.

but are you a company working in finance or just a finance department in a company?
we are preparing a budgetfor the gov. the purchasing is not responsible for legal consultation contracts or software purchases.. our programs are unified through the gov and are provided centrally to all gov department by one gov dept that deals with all software and programs... but we have a purchasing officer to deal with purchases..
on the other hand we have a center, within our department that does purchasing for other deparmtnets (small entities) the small entities outsourced their purchasing to our center to do it for them.. we do recieve purchasing request from then through this center.. the purchasing is devided into 2 persons that handle the internal purchasing that i talked abt ealier for exclusion and the external one that am talking abt right now..

thanks for help
 
D

Dubai_capi

#9
For less speculative answers, please share:

  • what is your product (service)?
  • who are your customers?

Until that is clear, there is a lot of guess work at play.
we are a gov department that prepares the budget for the government, deal with banks for providing funds for gov..deal with investors to buy gov shares.. approve different gov budget..approve and transfer funds to different funds.. we recieve gov revenues..
our customers are mainly the gov departments itself and we deal with accountants, financial controllers and directors in those departments..
 
I

in_cr_ove

#10
hi,

we are a finance department that working to qualify for iso:9001:2008.. purchasing only deal with kitchen stuff, stationaries etc.. so they are not linked to customers requirement.. we prepare public budget etc..

can we exclude purchasing.. and supplier evaluation..

thanks
it seems that you are a service provider in the financial sector.
with that understanding, the following may be included:
1. any services being bought/ outsourced
2. any material being purchased that is critical to your business processes
vendors for any other material need not be appraised
 
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