centralized document control

S

susanmh

#1
I have been tasked with finding a few companies who have established centralized document control departments. Management at my company would like to contact some other companies who have implemented such systems in order to make a judgement on whether to go centralized or de-centralized at our facilities. I would be grateful if anyone has any contact information.
 
Elsmar Forum Sponsor
G
#2
We are in the process of centralising our document control system, the intention is to control our documents more effectively and efficiently.
 
B

BWoods

#3
Sorry to be so late in responding, but just got to the point of reading this section.

I have worked for 2 global companies that were OEMs. Both used one location for document control and intranets to distribute. I firmly believe that is the best way to go.

In both companies - general procedures (Level 1 and Level 2) were almost 100% international - same procedure used at all sites. Then Level 3 and 4 were semi-unique to the processes, equipment, and even local languages spoken.

I'll name one of the companies: Acer. Most people don't know that Acer is one of the biggest computer manufacturers in the world - but they build a lot of computers for other companies and put their logos on them. They run all the plants in all the world from their main Doc. Control in Taiwan.

It works, if it is set up right.
 
B

BWoods

#4
Sorry to be so late in responding, but just got to the point of reading this section.

I have worked for 2 global companies that were OEMs. Both used one location for document control and intranets to distribute. I firmly believe that is the best way to go.

In both companies - general procedures (Level 1 and Level 2) were almost 100% international - same procedure used at all sites. Then Level 3 and 4 were semi-unique to the processes, equipment, and even local languages spoken.

I'll name one of the companies: Acer. Most people don't know that Acer is one of the biggest computer manufacturers in the world - but they build a lot of computers for other companies and put their logos on them. They run all the plants in all the world from their main Doc. Control in Taiwan.

It works, if it is set up right.
 
J

JParrish

#5
I'm not sure what you mean by contacts, but at our company we have centralized documentation. I can't imagine a system without. Everything comes through our Document Control Department. One very large benefit... uniformity! All our documents have the same formatting, are reviewed for duplications and unnecessary documents, and everyone knows where to come for information. We maintain an access database that allows us to make these documents available plantwide with great ease. Once established, the benefits are well worth the effort. Good luck!!
 
S

susanmh

#6
I just wanted to thank all of you who replied. You were of tremendous help to me. Thanks again!

Susan
 
Thread starter Similar threads Forum Replies Date
N Can anyone help me with my Centralized Document Control Presentation Document Control Systems, Procedures, Forms and Templates 7
D Do employee training records need to be centralized? IATF 16949 - Automotive Quality Systems Standard 10
S SQM (Supplier Quality Management) - Centralized or divided per Business Group Benchmarking 0
T Controlled Forms - Centralized or Decentralized? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 7
M Can two exact forms be placed in one centralized location with two different QA-P-#'s Document Control Systems, Procedures, Forms and Templates 12
S How do I deal with a company where there is no centralized quality function? Preventive Action and Continuous Improvement 13
S Master Document Register Document Control Systems, Procedures, Forms and Templates 1
M Preparing a document for Raw Material of Medical Device EU Medical Device Regulations 1
R Regulations on Controlled Document Size (Paper Size) Document Control Systems, Procedures, Forms and Templates 4
M Document Architecture ISO 13485:2016 - Medical Device Quality Management Systems 2
cgaro62 Using internal audits as part of document reviews Document Control Systems, Procedures, Forms and Templates 21
J Training on the importance of Document Control Document Control Systems, Procedures, Forms and Templates 3
Ed Panek External Standards List - Should this document include previously revised standards? ISO 13485:2016 - Medical Device Quality Management Systems 4
H Document retention period Canada Medical Device Regulations 2
S Document Notes ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 1
M ISO 13485 and document control for programs ISO 13485:2016 - Medical Device Quality Management Systems 6
Ed Panek MR Mandate Document EU Medical Device Regulations 1
C Document Index Document Control Systems, Procedures, Forms and Templates 5
K ASME, ANSI, ASTM and similar specifications and their requirements for document control. Inspection, Prints (Drawings), Testing, Sampling and Related Topics 8
H If we use agile - do we still need to document TF as a waterfall just for the notified bodies need? IEC 62304 - Medical Device Software Life Cycle Processes 2
Q ISO 9001/IATF 16949 Audit Finding Question - Document Retention IATF 16949 - Automotive Quality Systems Standard 11
B Document Issued with incorrect Document number code Document Control Systems, Procedures, Forms and Templates 3
J Requirement for Signature on Document Document Control Systems, Procedures, Forms and Templates 13
J Document Control Metrics Document Control Systems, Procedures, Forms and Templates 3
A Document Review and Document Approval --- 2 Signatures needed acc. §820.40? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 6
Sidney Vianna Interesting Discussion Should ISO 9004 be changed from a guidance document to a requirements standard? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 13
I Document Control Software Document Control Systems, Procedures, Forms and Templates 2
K 25-year lifetime of medical device - document storage period EU Medical Device Regulations 1
J UDI - Where to document it? EU Medical Device Regulations 8
T Controlling Expandable Forms in Paper-Based Document Control System Document Control Systems, Procedures, Forms and Templates 10
S Changing revision status of a reviewed document Manufacturing and Related Processes 11
shimonv Document Control Procedure Header Content Document Control Systems, Procedures, Forms and Templates 4
A Document release vs its related training. Which should come first? ISO 13485:2016 - Medical Device Quality Management Systems 18
Q Document ownerships Document Control Systems, Procedures, Forms and Templates 15
E Document Change Request forms (or no forms)? ISO 13485:2016 - Medical Device Quality Management Systems 9
O Any info on release date of FDA “Computer Software Assurance for Manufacturing and Quality System Software” document? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 0
B Document Approval Matrix Benchmarking Document Control Systems, Procedures, Forms and Templates 3
J Document Approval Signature Order Document Control Systems, Procedures, Forms and Templates 10
L How to add exemption or statement to control of document procedure? ISO 13485:2016 - Medical Device Quality Management Systems 5
M What is the proper way to document measurements Measurement Uncertainty (MU) 1
P Equipment 21 CFR 820.70(g) - User Requirements Document for Off the shelf equipment 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 7
B Do IFU designs have to be document controlled under ISO 13485? Document Control Systems, Procedures, Forms and Templates 2
C Certificate of Conformance Form - COC for each customer a controlled document? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
A Document "Correspondence IATF 16949 vs ISO13485" available? IATF 16949 - Automotive Quality Systems Standard 0
R Document Retention - Discard hard-copies after scanning? ISO 13485:2016 - Medical Device Quality Management Systems 2
P Mylar plot suppliers in accordance with D6-51991 document AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 4
A Document Change Notice vs complete System re-write Manufacturing and Related Processes 4
Q Document approval through SharePoint (without signature) Records and Data - Quality, Legal and Other Evidence 4
S What is considered a "core algorithm"? (From an FDA guidance document) Medical Information Technology, Medical Software and Health Informatics 4
U Document Approval - Software company ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 3

Similar threads

Top Bottom