centralized document control

S

susanmh

#1
I have been tasked with finding a few companies who have established centralized document control departments. Management at my company would like to contact some other companies who have implemented such systems in order to make a judgement on whether to go centralized or de-centralized at our facilities. I would be grateful if anyone has any contact information.
 
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G
#2
We are in the process of centralising our document control system, the intention is to control our documents more effectively and efficiently.
 
B

BWoods

#3
Sorry to be so late in responding, but just got to the point of reading this section.

I have worked for 2 global companies that were OEMs. Both used one location for document control and intranets to distribute. I firmly believe that is the best way to go.

In both companies - general procedures (Level 1 and Level 2) were almost 100% international - same procedure used at all sites. Then Level 3 and 4 were semi-unique to the processes, equipment, and even local languages spoken.

I'll name one of the companies: Acer. Most people don't know that Acer is one of the biggest computer manufacturers in the world - but they build a lot of computers for other companies and put their logos on them. They run all the plants in all the world from their main Doc. Control in Taiwan.

It works, if it is set up right.
 
B

BWoods

#4
Sorry to be so late in responding, but just got to the point of reading this section.

I have worked for 2 global companies that were OEMs. Both used one location for document control and intranets to distribute. I firmly believe that is the best way to go.

In both companies - general procedures (Level 1 and Level 2) were almost 100% international - same procedure used at all sites. Then Level 3 and 4 were semi-unique to the processes, equipment, and even local languages spoken.

I'll name one of the companies: Acer. Most people don't know that Acer is one of the biggest computer manufacturers in the world - but they build a lot of computers for other companies and put their logos on them. They run all the plants in all the world from their main Doc. Control in Taiwan.

It works, if it is set up right.
 
J

JParrish

#5
I'm not sure what you mean by contacts, but at our company we have centralized documentation. I can't imagine a system without. Everything comes through our Document Control Department. One very large benefit... uniformity! All our documents have the same formatting, are reviewed for duplications and unnecessary documents, and everyone knows where to come for information. We maintain an access database that allows us to make these documents available plantwide with great ease. Once established, the benefits are well worth the effort. Good luck!!
 
S

susanmh

#6
I just wanted to thank all of you who replied. You were of tremendous help to me. Thanks again!

Susan
 
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