Change Management (IATF 16949)

I have recently been tasked to maintain our document control system and had a question about Change Management with IATF 16949.

My question is:
When a document contains a revision history in the body, does it still need a change request form filled out and documented?

Reason I am asking is with discussions with our sister company, they have been previously written up in an 3rd party audit because they were not completing a change notice even though the work instruction or procedure contained a revision table.
 

SeanN

Involved In Discussions
Whenever you need to change/update the "revision history in the body", it usually means you are creating a new version of the document. Accordingly, you need to complete a change control/notice about this new version, not only the revision history update. If you don't, it would be an NC about change/doc control.
 

Golfman25

Trusted Information Resource
Per 8.5.6.1 you need a documented process regarding control of changes. So depending on what your process requires, will tell you if you need a form filled out. Sounds like your process does require it -- check it out. Good luck.
 

Bev D

Heretical Statistician
Leader
Super Moderator
Whenever you need to change/update the "revision history in the body", it usually means you are creating a new version of the document. Accordingly, you need to complete a change control/notice about this new version, not only the revision history update. If you don't, it would be an NC about change/doc control.
NO. You decide how you want to do this - there is no requirement (in ISO9000) for a form nor is there a requirement for what to call the form. You can list the change in the document itself in a table of version numbers. Of course if there are many changes this may become cumbersome. But it will also be cumbersome in a “change order”. I have seen control plans where the marked document is kept in a ‘history’ file along with the justification and approvals. Do what works for you and document it…
 

SeanN

Involved In Discussions
I have seen control plans where the marked document is kept in a ‘history’ file along with the justification and approvals.
Agreed. But this is a type of "form" serving the same purpose as "a change request form filled out (, approved) and documented. - OP" isn't it?
 

Bev D

Heretical Statistician
Leader
Super Moderator
The point is that if the revision, review and approval are fully entered in the document there is no need for a separate ‘change control form’.
The OP said: “When a document contains a revision history in the body, does it still need a change request form filled out and documented?”

It may be more convenient for the auditor to have a separate from but is it useful for the users of the documents or is it just redundant for the auditor…
 

Golfman25

Trusted Information Resource
The point is that if the revision, review and approval are fully entered in the document there is no need for a separate ‘change control form’.
The OP said: “When a document contains a revision history in the body, does it still need a change request form filled out and documented?”

It may be more convenient for the auditor to have a separate from but is it useful for the users of the documents or is it just redundant for the auditor…
We are talking IATF here, so it will depend on their documented process. If they say "every change starts with a change request form" (which I can see being typical) then they have to deal with that. They can certainly "change" their process.
 
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