Changes required to procedures after introduction of SAP

AlanC

Involved In Discussions
#1
After searching the many and various procedures, I can't find any that have got the SAP look about them. For those who have introduced SAP from a previous I.T system ( fools I hear everyone say), how did you manage the change requirements to the procedures. In short did you use the inputs/activity/output flow charts typically created with SAP as foundation for the company procedures or completely re write based on descriptive style around the required SAP screens
thanks
alan
 
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M

mguilbert

#2
I am sorry I can not help I was not involed in IT at my previous employer who moved to SAP While I was there. We called it "Stop All Production". Hopefully someone else will be able to help with your request.
 
B

buzzjaw

#3
I'm not sure I fully understand the question, but based on what I do when developing management systems, I would hope the introduction of software would have minimal impact on my procedures. My procedures are written so that they are open enough to allow the use of any software. Just because you introduce new software it doesn't mean your whole process changes.
 

John Broomfield

Staff member
Super Moderator
#4
After searching the many and various procedures, I can't find any that have got the SAP look about them. For those who have introduced SAP from a previous I.T system ( fools I hear everyone say), how did you manage the change requirements to the procedures. In short did you use the inputs/activity/output flow charts typically created with SAP as foundation for the company procedures or completely re write based on descriptive style around the required SAP screens
thanks
alan
Alan,

Make SAP part of the QMS. Do not repeat its controls in your documented procedures.

For example, supplier selection may be automated in SAP according the impact that the supplied item has on your product:

0. No impact
1. Makes contact with our product
2. Becomes part of our product
3. Special process controls required

Each of the suppliers could be qualified according to the rating system with reference to additional controls for impacts 2 and 3,

Replacing your textual procedures with the flowcharts sounds like a good idea too. But for this you should consult with the users.

Your SAP may support cue sheets or memory joggers to guide users and this could further reduce the workload of maintaining documented information outside of SAP.

Avoid duplication so users do not have to look in two places at once.

John
 
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