M
Hello everyone… And to my fellow Canucks, Happy Canada Day!
Please bear with my questions. I’m still new and getting used to all this…
Element 4.2.3 Control of Documents is really giving me headaches. But I’m not sure if I’m making it out to be more of a headache than it actually is…
I have a bunch of documents that I know need to be controlled. The discussions in the Cove helped me so much in deciding which documents need to be controlled or not.
My question is: How to control pre-existing documents that require control that seem to have no control methods(???)
What I mean by that is… (I hope I can explain this correctly)
…We have certain documents, e.g product specs, that I know need to be controlled, but how do I control all of the old ones? Everything I’ve read about controlling a document involves giving a document a document #, a revision, effective date, page #s, etc. But how do you do that for a stack of old documents that have none of those? Do you just create a new sheet and say that’s what we’re going to use from now on? Or is there a way of controlling all the old drawings, specs, work instructions, contracts etc. – all the old documentation that needs be controlled? What about memos or notes that I feel need to be controlled?
Another example is blank purchase order forms that we had another company print out for us. They have no doc #, date, etc. We have stacks of them! How can I reference this doc and say this is controlled?
I’m panicking here!
I’m such a novice… Sorry for the silly questions…
I mean, I’ve read the clause over and over again. Is it enough to have for all blank forms/documents requiring control:
- a doc #
- a revision OR date
- page #s
- records for changes and that these docs are approved for use?
And if that is enough, how do I add those to all the pre-existing docs requiring control?
Everyone’s input is very much appreciated!
Motto
–a very frazzled quality student-
Please bear with my questions. I’m still new and getting used to all this…
Element 4.2.3 Control of Documents is really giving me headaches. But I’m not sure if I’m making it out to be more of a headache than it actually is…
I have a bunch of documents that I know need to be controlled. The discussions in the Cove helped me so much in deciding which documents need to be controlled or not.
My question is: How to control pre-existing documents that require control that seem to have no control methods(???)
What I mean by that is… (I hope I can explain this correctly)
…We have certain documents, e.g product specs, that I know need to be controlled, but how do I control all of the old ones? Everything I’ve read about controlling a document involves giving a document a document #, a revision, effective date, page #s, etc. But how do you do that for a stack of old documents that have none of those? Do you just create a new sheet and say that’s what we’re going to use from now on? Or is there a way of controlling all the old drawings, specs, work instructions, contracts etc. – all the old documentation that needs be controlled? What about memos or notes that I feel need to be controlled?
Another example is blank purchase order forms that we had another company print out for us. They have no doc #, date, etc. We have stacks of them! How can I reference this doc and say this is controlled?
I’m panicking here!
I’m such a novice… Sorry for the silly questions…I mean, I’ve read the clause over and over again. Is it enough to have for all blank forms/documents requiring control:
- a doc #
- a revision OR date
- page #s
- records for changes and that these docs are approved for use?
And if that is enough, how do I add those to all the pre-existing docs requiring control?
Everyone’s input is very much appreciated!
Motto
–a very frazzled quality student-
He he...
Simultaneous posting again, eh? Not to mention similar idea...