Company name in a quality manual

K

kmyers

#1
Can a long company name be abbreviated in a quality manual as long there is a statement regarding this reference?
 
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S

Sorin

#4
Any abreviation can be used, in any document, as long as it's explained in a referenced list/index/annex/etc.
 

CarolX

Super Moderator
Super Moderator
#6
Can a long company name be abbreviated in a quality manual as long there is a statement regarding this reference?
Yes it can, but I would highly reccommend against it. This is your top level document, the one your customers would see.

Do you abbreviate the name in your sales brochures or flyers? How about the company web site? If not, why would you do this in your QMS documents?

The company I work for has a rather long name, also, but in all our documents, we spell the name all the way out.
 
J

John Nabors - 2009

#7
Carol-

I believe this is the very first time I have even slightly disagreed with anything you have ever said, but with the deepest respect I must now do so. I hate it when that happens!!:)

My last employer had a name that would just about use up an entire line of this post. It consisted of: [long a$$ family name] Pump and Manufacturing Company, Inc. At the first mention of the company name in the various QMS docs the full company name was given, followed in parentheses by '([family last name] Pump)', and the shortened version was used thereafter. Did the same in sales brochures, on the web site, etc. I for one do not see any harm in this, and I'm sure that over the 40-odd years that company has been in business, many innocent trees and the occasional printer have had their lives extended by this practice.

Just my :2cents:, which with my mental deflation probably won't go as far as they used to...:notme:

Yes it can, but I would highly reccommend against it. This is your top level document, the one your customers would see.

Do you abbreviate the name in your sales brochures or flyers? How about the company web site? If not, why would you do this in your QMS documents?

The company I work for has a rather long name, also, but in all our documents, we spell the name all the way out.
 
Last edited by a moderator:

howste

Thaumaturge
Super Moderator
#8
I have to agree with John. Let's look at a well-know organization in the quality industry. ANAB is commonly known as ANAB. Relatively few people ever refer to (or possibly even know) the organization's proper name: ANSI-ASQ National Accreditation Board.

Oops, let me try that again: American National Standards Institute-American Society for Quality National Accreditation Board. :notme:
 

CarolX

Super Moderator
Super Moderator
#9
John and howste -

I can see your point. I was thinking about my own situation where we shorten our company name in a way that is anagolous to a nick name - and I think that use in a QMS is wrong. On the other hand, if a company has an acronym that is used "all over" as in sale brochures and web site, and in your case - John, I think it is perfectly fine.
 
W

warton-john

#10
Personally, I do not see any reason why a long company name could not be shortened for convenience within a Quality Plan Document, as long as a reference to the full company name is made somewhere.

One way to look at this is who the audience for the document is.

For External customer/client facing documents, Internet websites, or other publicity material it might be best to use the full name of the company.

For internal employee facing documents or intranet websites, the shortened company name would be ok, after the 1st reference in full.

All the best.

John.
 
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