Control of MSDS (Material Safety Data Sheets) - Document Control required?

Q

qalsang

#1
We are displaying MSDS at the points where chemicals were used.
How should MSDS be controlled??
Is it necessary to classify MSDS as controlled documents?
 
Elsmar Forum Sponsor
#2
Hi

Material Safety Data Sheets are not meant only for displaying at places where chemical substances are stored; MSDS are a set of standard quick reference documents for properties of materials and chemicals. Useful information on compatibility with other substances, risk of fire and explosion, storage, first-aid, waste disposal etc., are provided in MSDS. MSDS contain quite a few properties that do not change or/which are fundamental (e.g. boiling point, flash point etc.). There are properties like TLV (C or TWA) LD50, BEI etc., which are important and change as and when new information is made available on the substance in question.(e.g. TLV (TWA) of mercury has come down from 0.05 mg per cu.m. to 0.02 mg per cu.m. in the last 20 years). Hence it is important to review and update the MSDS periodically (in some countries maintaining MSDS is a mandatory requirement under legislations like the Factories Act; in those cases the updating becomes a requirement under 4.3.2 anyway). As the information contained in MSDS is used by different functions, it is necessary to control the document to ensure that only the current information available at relevant functions and is used to avoid risk to the organization.


With kind regards,

Ramakrishnan
 

harry

Super Moderator
#3
Also look at the discussions in the first 2 posts of the 'Similar Discussion Threads' box below - just scroll down the page.
 

Big Jim

Super Moderator
#4
MSDS sheets are documents of external origin and fall under element 4.2.3 f. In most cases, they would need to be controlled.

It is not necessary to list all of the sheets individually. If you have a "List of External Documents" show the MSDS sheets as an MSDS binder and show where the binder is kept.
 

SteveK

Trusted Information Resource
#5
As an addition to the advice given & FYI, in the UK and I assume elsewhere, legislation requires that the supplier of a chemical must automatically supply a new MSDS if it is ammended or issue a replacement on an annual basis (even if it has not changed). So that is one control mechanism.
 

bobdoering

Stop X-bar/R Madness!!
Trusted Information Resource
#6
As an addition to the advice given & FYI, in the UK and I assume elsewhere, legislation requires that the supplier of a chemical must automatically supply a new MSDS if it is amended or issue a replacement on an annual basis (even if it has not changed). So that is one control mechanism.
I think a better way to phrase it is "make available". MSDS maintenance - long before ISO14001 - has been a US mandate, and treating them as controlled outside standards is likely your best bet. They are nasty, tricky documents to control - do you file it by the supplier name, by the chemical, by location used, part number, by the brand...etc.? The idea is to be able to look up the material fast in case of an emergency. That is why an index is handy. A yearly review of MSDS, with either a review of websites for updates or letters requesting updates would be a good idea.
 

Stijloor

Staff member
Super Moderator
#7
I think a better way to phrase it is "make available". MSDS maintenance - long before ISO14001 - has been a US mandate, and treating them as controlled outside standards is likely your best bet. They are nasty, tricky documents to control - do you file it by the supplier name, by the chemical, by location used, part number, by the brand...etc.? The idea is to be able to look up the material fast in case of an emergency. That is why an index is handy. A yearly review of MSDS, with either a review of websites for updates or letters requesting updates would be a good idea.
Excellent points! :applause:

The list of MSDS's could include links to the suppliers' websites for quick verification.

Stijloor.
 

Randy

Super Moderator
#8
MSDS sheets are documents of external origin and fall under element 4.2.3 f. In most cases, they would need to be controlled.

It is not necessary to list all of the sheets individually. If you have a "List of External Documents" show the MSDS sheets as an MSDS binder and show where the binder is kept.
Hey Jim, this is ISO 140001 not ISO 9001 and the requirement falls under 4.4.5f ...ensure that documents of external origin determined by the organization to be necessary for the planning and operation of the environmental management system are identified and their distribution controlled, and...

As for the actual control, the way that you have deemed to be the most appropriate and effective in meeting the control requirements is the proper way.

The MSDS is and of itself an Operational Control (4.4.6) of sorts because they normally contain information which if not followed could lead to regulatory non-compliance and adverse environmental impact. So in essence they are a type of a procedure...very loosly , but it can be argued.

Controlling an MSDS as a record may be appropriate as well.
 

bobdoering

Stop X-bar/R Madness!!
Trusted Information Resource
#9
It is not necessary to list all of the sheets individually. If you have a "List of External Documents" show the MSDS sheets as an MSDS binder and show where the binder is kept.
Although not mandatory, it is darn handy, as well as the last time they were verified. That way, if you get new materials in, you can easily verify if you need to add the sheets to the books - or if they are already there...

Also, without some kind of index, they can be a bear to root out of the binder(s).
 
Thread starter Similar threads Forum Replies Date
R Risk control measures as per ISO 14971 ISO 14971 - Medical Device Risk Management 6
T Linking Control Plans and PFMEA's FMEA and Control Plans 2
L How to add exemption or statement to control of document procedure? ISO 13485:2016 - Medical Device Quality Management Systems 5
T PFMEA and Control Plans on legacy product FMEA and Control Plans 5
P IATF 16949 requirement - error-proofing in control plan IATF 16949 - Automotive Quality Systems Standard 3
C 8.5.1.1 Control of Equipment, Tools, and Software Programs - Questions about the extent of control of NC programs AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 5
Q Version/Revision Control of CAD files Document Control Systems, Procedures, Forms and Templates 2
earl62 What is the best way to control special characteristics in Control plan? Is it Mandatory to have SPC for IATF 16949? IATF 16949 - Automotive Quality Systems Standard 7
I Control Plan (Product/Process specification/ Tolerance) acceptance FMEA and Control Plans 27
Sravan Manchikanti How to interpret '8.3 Control of nonconforming product' for SaMD device while implementing ISO 13485 & MDSAP ISO 13485:2016 - Medical Device Quality Management Systems 7
Z Putting back excluded rows/data points in a control chart Using Minitab Software 0
J Control Plan use on the manufacturing floor FMEA and Control Plans 4
E Change in control plan - Do I have to do sampling? IATF 16949 - Automotive Quality Systems Standard 1
D All Dimensions listed on control plan FMEA and Control Plans 10
W Need for current design or process control FMEA and Control Plans 2
Q ISO 9001 8.5.1 - Control of production and service performance ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
A What is the difference between Design Process, Process Design and Design Control? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 2
A Beginners help with ISO3951-2 Combined control s-method n>5 what is Phi ?? Inspection, Prints (Drawings), Testing, Sampling and Related Topics 0
C Corrective action for failure in documents control ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 10
B Control chart and sample time Statistical Analysis Tools, Techniques and SPC 1
DuncanGibbons Manufacturing Plan vs Material Specification vs Control Plan Manufacturing and Related Processes 5
J Control chart for huge sample size Statistical Analysis Tools, Techniques and SPC 9
K Contamination Control - Class Is medical devices (Clause 6.4.2 ISO 13485:2016 (E)) ISO 13485:2016 - Medical Device Quality Management Systems 12
J 510(k) for a control kit for an external IVD test kit 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 1
T Assessing Hazard-Related Use Scenarios where control measures exist through standards IEC 62366 - Medical Device Usability Engineering 32
adir88 Documenting Risk Control Option Analysis ISO 14971 - Medical Device Risk Management 8
T Design Control Procedures later in the Development Process ISO 13485:2016 - Medical Device Quality Management Systems 6
L AS5553 Clause 3.1.7 e "Control packaging material ..................reused" AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 0
T Attributes SPC study - Attributive control (Go gage) Statistical Analysis Tools, Techniques and SPC 5
K Process Mapping - Inputs/Outputs/Detail Activities/Control points/Measurement? Process Maps, Process Mapping and Turtle Diagrams 4
S Should safety checks be included in the Control Plan? IATF 16949 - Automotive Quality Systems Standard 5
D Infrastructure: Equipment, Work Environment and Contamination Control ISO 13485:2016 - Medical Device Quality Management Systems 4
Q Relabeler for patent expired product - design control responsibilities? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 2
J How to make Quality Control plans Quality Tools, Improvement and Analysis 5
I Document Control on Log Files ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 6
Q Tracking Procedure Revisions (Document Control) Document Control Systems, Procedures, Forms and Templates 9
C Document Control Stamps - Does anyone still stamp their documents? Document Control Systems, Procedures, Forms and Templates 24
D Supplied Product on Control Plan - Lot ranging in 40,000 pcs per product FMEA and Control Plans 3
D IEC 62304 Risk Classification - With and without hardware control IEC 62304 - Medical Device Software Life Cycle Processes 2
J Antiviral Mask or Mask to Mitigate or Control Corona Virus Manufacturing and Related Processes 29
A UDI and Design Controls - Labeling change via the Design Control process 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 1
I Control of Documentation Distribution - Document Control ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
S Inventory Control - Any thoughts would be appreciated ISO 13485:2016 - Medical Device Quality Management Systems 2
H SPC for special characteristics - CSR - Control of SC and CC Statistical Analysis Tools, Techniques and SPC 1
T Control of downloaded document copies by employees Document Control Systems, Procedures, Forms and Templates 3
T Document control ISO 13485:2016 ISO 13485:2016 - Medical Device Quality Management Systems 5
M Is there any pre-defined Control plan format/template acc. VDA? VDA Standards - Germany's Automotive Standards 0
B Record Management - Does the QMS need to control templates of records? Records and Data - Quality, Legal and Other Evidence 17
O Inventory control ideas - I have an open stock room with a "sign out" book Manufacturing and Related Processes 9
V IATF 16949 8.4.1 Control of externally provided processes, products and services - Should the CB be on our Approved Supplier List? IATF 16949 - Automotive Quality Systems Standard 10

Similar threads

Top Bottom