We think 9001 only asked for prevention of "unintended" use ... Can we say that color stamp and "embossed" are for the prevention of "intended" fraud?
As you have already found out, stamps don't always work and certainly do not prevent the copying of controlled documents. A stamp, just like an emboss, is just a method of identifying the documents. By simple analogy, one could draw the conclusion that embossing will work just as good (or bad) ar stamps.
By recording the distribution and update recipients with changes and revisions, we think has meet the 9001. Will we get NC?
Have you consider other methods of controlling and distributing documents? (hint: there is no specific requirement that documents must be in hard-copy format). It is hard to tell if you will get a NC or not unless someone actually audits/assesses your document control system. The auditor will let you know his/her oppinion and you can agree or dispute it at that time. It would be incorrect for us to say YES or NO in behalf of the auditor.
We think if people intentionally making unauthorized copies, it is hard to prevent. But we think "embossed" or more sophisticated means are required to prevent intended fraud.
'Fraud' is a very strong word to use in relation to documentation. Are you sure it is 'fraud' or is it just people bypassing a cumbersome (ineffective and inefficient) system in order to get things done? According to Webster's Dictionary fraud is:
- "
a: intentional perversion of truth in order to induce another to part with something of value or to surrender a legal right:
- "
b : an act of deceiving or misrepresenting"