Controlled Documents - How many copies can be stamped "Controlled Document"?

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Marc

Hunkered Down for the Duration
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#11
Originally posted by AJPaton:

Problem 1 - the computers don't move to the components being installed so people like a hard copy of what they're building, for occasional reference.
You train your operators to understand the system - how to find out the current revision of a document. This may be "Ask the supervisor..." or you can teach them to operate the computer. You also ensure your system notifies operators of relevant changes - this is often doine during a shift change meeting. You technically define the copy the operator keeps as Uncontrolled. There is no requirement which says you cannot have 'reference' documents.

This, company to company, may or may not work - in part because one has to take into consideration the turnover rate of the employees performing the work as well as complexity of the operator responsibilities (for example complexity of an assembly operation). You have to use some common sense here.

Let's say you have a low turn over rate (assemblers) and low complexity, consistent assembly - Your assemblers will probably not need much documentation to perform their job.

Let's say you have a high turn over rate (assemblers) and high complexity, but consistent, assembly - Your assemblers will probably need more documentation to perform their job than in the previous 'case'.

When I encounter this at client facilities the first question is: "...so you say you need a copy of the assembly drawing from time to time. Why is this? Specifically what information do you get off of the copy you keep at your station as a reference? Is this information which should be available all the time? Why do you only need the reference now and again?

From the answers to these questions I come up with my plan. Often they really don't ned the reference copy. But I have many clients where the assemblers keep a 'reference' copy. The key to acceptance during an audit is --> The assembler has to be ready to answer the above questions (such as what info do they use and how do they know if there has been an 'important' change) and the auditor's escort (or whoever in management is appropriate) should be ready to explain why this is a low risk situation.
 
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AJPaton

#12
We can't get around the hard copies of the electronically controlled documents. Our assemblers may have been around for years, but they have dozens to hundreds of assemblies that they may be called upon to build.
The assemblies are standard, but for instance, our wiring department cannot be expected to remember the exact terminal callouts for each wire on more than 20 wiring assemblies.
The drawings are not for reference only, the assemblers can't remember all the details from looking at the computer screen and then going back to their station, and we're not putting workstations at each assembler's location.
Our solution of putting datestamps on the drawings when they're plotted has run into a combination hardware/software problem. Our IS and ES (Engineering Systems) departments report that the printers and the software used for the drawings will not support a datestamp on the same page.
We're using a short-term solution of manually requiring datestamps on printouts, pending further developments.
Besides bemoaning the "crappiness" of our current hardware and software, (which we are doing quite well, thank you.), any suggestions?
(Hardware - HP plotters, Software - RxHighlight from Rasterex Co.)

Thanks,

AJP

[This message has been edited by AJPaton (edited 28 April 2000).]

[This message has been edited by AJPaton (edited 28 April 2000).]
 
M

mandeepkaundil

#13
Would anyone help me by suggesting the ways to make control copies from Master Copy in a paper oriented documentation system?

Should the controlled copy always be a photocopy of the master copy or are there other ways to make controlled copies also?

Pls suggest................
 
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