Controlled Documents - Would storing documents as PDFs be sufficient for control?

G

Grizz1345

#11
Welcome to the Cove. I have finally gone paperless in my calibration dept. I scanned all of my paper certs into PDF files that are read only. I am working with my vendors to have certs sent as PDF files. Any one can read the certs but no one can change them.

Hope this all helps:)
 
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SteelMaiden

Super Moderator
Super Moderator
#12
Don't forget the "available at point of use" requirement. 4.2.3.d. I generally have organizations define their points of use. For instance if an operator cannot leave a machine for anything then that operator's point of use is pretty small - the documents must be right there; a terminal or a hard copy.
it's covered. Getting to a PC in the current system is no harder than getting to a procedure manual in the old system.
ain't that the truth, Dis? I think that a desk top pc used mainly to view the intranet, and do data entry into our production database probably costs less than the first hard copy manuals I dealt with in 89 when you think about the time and materials that went into maintenance of each binder.
 
T

theduke

#13
Hello IrishMike,

I'm a new guy here, but I thought I'd throw in my 2-cents worth.
We generate an Office document as our master file and it is saved in a controlled directory. Currently there are three of us who have editor rights to that directory.
Each document then has a PDF generated and these are placed in another area which is available to the shop floor. These files are read only. We started this because we are required to send documents to our customers and we will not send the originals.
 
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