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Controlling "Stamps" used throughout our processing

L

Laser

#1
We utilize a hand full of stamps throughout our processing. As of right now those stamps are not controlled, however, I need to get this action done. Can anyone tell me a good way to document and control "stamps"?

Thank you.
 
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T

True Position

#2
Re: Controlling "stamps"

If you would prefer something less of a hassle then dealing with stamps, I'd recommend buying a Pitney Bowes mailing system. Some of the higher end ones can interface with your network and provide statistics on postage used per employee.

Doing this a year ago let me retire my 'Receive material from supplier (post office)' procedure and take them out of my approved supplier list.
 

Stijloor

Staff member
Super Moderator
#3
Re: Controlling "stamps"

If you would prefer something less of a hassle then dealing with stamps, I'd recommend buying a Pitney Bowes mailing system. Some of the higher end ones can interface with your network and provide statistics on postage used per employee.

Doing this a year ago let me retire my 'Receive material from supplier (post office)' procedure and take them out of my approved supplier list.
I believe the OP is referring to "Ink Stamps."

Stijloor.
 
J
#4
We utilize a hand full of stamps throughout our processing. As of right now those stamps are not controlled, however, I need to get this action done. Can anyone tell me a good way to document and control "stamps"?

Thank you.
When you say that the stamps are not controlled, what do you mean? Do you have process procedures instructions etc that indicate when the stamps are used and by whom?
For instance - a line in an instruction might state something like...
"When operation is completed, the foreman stamps the traveler using the "completed stamp"...

I guess I'm trying to figure out why you feel they must be controlled? Is it a highly regulated industry? What are the risks involved?
Such details can have a bearing on the level of formal, documented control needed or if such control is needed at all...

Peace
James
 
#5
We utilize a hand full of stamps throughout our processing. As of right now those stamps are not controlled, however, I need to get this action done. Can anyone tell me a good way to document and control "stamps"?

Thank you.
Typically (well, what I've seen and done) is that the stamps are given a unique number (serial number) and a log is kept of the person/station at which the stamp is employed/used to stamp the work/router etc. If it's assigned to a person, they sign for it. They are made aware it's their responsibility to maintain it, get it replaced when worn, report it is lost etc.

If it's assigned to a station (chained down), another form of record might be maintained to link the person using it, to the stamp, if the person in the station can change (per shift etc). When they change jobs/leave the co. etc, they turn in their stamp.

A simple is usually all that's required, with the note about "By signing you acknowledge responsibility, blah blah blah..."
 
T

The Specialist

#6
I guess I'm trying to figure out why you feel they must be controlled? Is it a highly regulated industry? What are the risks involved?
Such details can have a bearing on the level of formal, documented control needed or if such control is needed at all...

Peace
James

I am also puzzled.

The control of stamps?

Sure, you may have procedures that instruct upon the use of stamps, you may even have uncontrolled drawings of a stamp design for future re-order, but the 'control of stamps'... never heard of this myself.
 
S

silentrunning

#7
We use ink stamps as an indication of approval to identify who released the parts to the next operation or to shipping. The shop traveler contains the operations with an area for the approval stamp. This tells us if the product is ready for release and who released it. When a new stamp is issued we take the stamp and use it on a form. The "owner" of the stamp signs the form and dates it. This is our way of recording stamps. We address this in our procedures under 7.5.3 of ISO 9001:2008. I realize there is no direct requirement to do this, but it gives us good traceability.
 
B

Bentley

#9
We have a stamp roster in our Quality manual. We then use them to stamp the calibration report with the appropriate technicians stamp. We have a written procedure that if a technician leaves the company the the stamp is held for 2 years.
When I worked in manufacturing company the QA inspectors signed for their stamps and it was their responsibility to safeguard its use. If lost, immediately report it. This was also defined in a procedure. I think that is all that is required, that a procedure is in place and everyone knows what the procedure requires.
 
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