Disposition of Records - Describe HOW records are being disposed of?

T

tomvehoski

#11
I don't remember all of the details or have my standard in front of me, but disposition is the term that was referenced. I believe at the time I did do a synonym check, which I just did again at dictionary.com, and disposal is a synonym of disposition.

I don't know if defining the method of disposal was intended by ISO, but I did not disagree that it would be a good idea to specifically state which ultra sensitive documents had to be shredded, special hard drive wipe (I believe there is a DOD standard for this), etc.
 
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D

ddunn

#13
One company I worked for had a contract that required some records be maintained in active files for 5 years then in archive files for another 5 years. After the 10 year period the records were to be destroyed.

This would be record disposition (active for 5, archive for 5) and disposal (destroyed).

I have seen some contracts that require specific methods of disposal (shred, burn, magnetically scramble).

I would think that a record retention process that stated "the record will be maintained as an active file in x location for x time period then destroyed" should be sufficient. JMHO.
 
G

gianni

#14
ddhartma said:
We have defined that requirement to mean, "Define when records will/can be disposed." Just because you have already defined "retention" times, does not automatically mean that records will be disposed at the end of those retention times. We in-fact intend on keeping some records for as long as possible, but at a minimum for the period identified as the retention time.
I think this would be the best way to avoid this question, if your auditor allows. I have been questioned as to "how" they are disposed and proof that it was destroyed. I think the will/can approach is a great idea.
 

Crusader

Trusted Information Resource
#15
Disposition and Disposal

Everyone needs to read Wes Bucey's reply in the topic/thread "4.2.4 Control of Records....". I'd put the link here but I don't know how. Open up your minds when reading his response. He could not have put it any better/clearer. Don't let your auditors tell you that you HAVE to "dispose" - the choice is up to you, er, the "disposition" is up to you.
Thanks,
Lee
 
A

amanbhai

#17
We have defined the retention times of the documents but does not specifiy how to how to dispose of like shred etc. No its not the ISO 9001 requirement.
Like big companies the documents could be cumbersome & need to be disposed of once the retention period is over.
 
#18
Lee said:
I'd put the link here but I don't know how.
If you use MS Explorer, all you need to do is to go to the forum thread list, mark and copy the thread title (which contains a link to the thread) in question, and paste it into your reply. The link will follow the text and function from your reply as well.

P.s. I habitually have at least two browser windows open when I visit the Cove: One for reading and replying to posts, and one for searching and copying stuff to past into my replys.

/Claes
 
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