Do employee training records need to be centralized?

#1
HI quality folks,
Im not sure why our office mngr is digging in her heels about this, but she wants each dept. head to keep track of their own employees training records. Is there a requirement in any auto standards that requires these to be centralized? Or would each dept head having records pass in an IAFT or ISO audit? Thanks in advance.
 
Elsmar Forum Sponsor

Daniel O.

Starting to get Involved
#4
I gess it's all about your internal procedures, recently i've audited a company where training records of production folks are all kept and managed by production department, and all the rest by HHRR, not the best methodology in my opinion, but fortunately the auditor opinion is not mandatory (despite what many of us think...)
 

Jim Wynne

Staff member
Admin
#5
No. Why keep training records at all?
Because sometimes training is required and records must be kept.

Better to keep evidence of the required competences of each job holder so these are determined, assessed, verified, kept up to date and continually improved.
It's better to keep training records and evidence of competency.
 

Ed Panek

QA RA Small Med Dev Company
Staff member
Super Moderator
#7
I only know for med device training records must be exportable in a form FDA can read. There is no requirement they are centralized though. On the other hand if an auditor wants to see a training form having them centralized makes it much easier than having them spread out.
 

leftoverture

Involved In Discussions
#8
You have to have evidence that your employees have the required competencies, and that you are reviewing to keep that competency current with evolving technology and requirements, regulations, etc. No requirement for how you do this, just that you meet the requirements of the standard. It has been my experience that this can be a weak point for many companies. I audited two locations of the same company once, both using the exact same system; location 1 was a model of compliance, with extremely thorough and complete records; location 2 was a complete mess that could barely find evidence that, when found, was marginal at best. My findings had nothing to do with centralization. At my company, we do use a centralize database that provide features to help us monitnor for expired training, who has had what training, and all those fun things that keep our system reasonably effective.
 

Mike S.

Happy to be Alive
Trusted Information Resource
#9
I'm not sure if I ever encountered a company where training wasn't a part of the process to instill and/or ensure competency, and hence records of that training were maintained.

I think most of those companies had a centralized record repository, but I can't recall any external requirement for such, but I am not 16949 fluent.
 
#10
Thank you to you all for your input. It makes sense to me to have the info centralized, and maybe some folks are just trying to offload some responsibilities in these days of wearing many hats...
A competency chart also makes sense to me, so there is awareness of backup availability if it's needed.
 
Thread starter Similar threads Forum Replies Date
M Do employee training records need to be controlled documents? AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 4
E Outstanding Employee Training Records Training - Internal, External, Online and Distance Learning 11
K Supporting Site Certification - Employee Training Records Retention Location IATF 16949 - Automotive Quality Systems Standard 2
R How to keep track of employee read-only training ISO 13485:2016 - Medical Device Quality Management Systems 14
S PPT for ISO13485:2016 Employee Training (Request) ISO 13485:2016 - Medical Device Quality Management Systems 0
SATHYABALARAMAN What are the topics to be covered for Training the employee as per IATF 16949:2016 IATF 16949 - Automotive Quality Systems Standard 2
S Employee Training Matrix - Keeping track of employee training on various SOPs ISO 13485:2016 - Medical Device Quality Management Systems 4
M Employee Motivation 7.3.2 & Training including Awareness 7.2.1 IATF 16949 - Automotive Quality Systems Standard 6
P Need a new video for employee training ISO 9001:2008 Training - Internal, External, Online and Distance Learning 6
F ISO 9001:2015 - Employee Training Powerpoint .ppt wanted Training - Internal, External, Online and Distance Learning 8
R Managing Employee Training Files - 21 CFR Part 820.25 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 4
K Online Employee Training Software Training - Internal, External, Online and Distance Learning 1
Q Employee Training - Company Transition 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 1
G Tracking Employee Training Software Training - Internal, External, Online and Distance Learning 7
S Employee Training Videos for employee ISO TS 16949 Audits IATF 16949 - Automotive Quality Systems Standard 2
P MDD position on Final Inspection/Release Employee Experience/Training EU Medical Device Regulations 1
M ISO 13485 and FDA QSR Employee Training Requirements when Procedures are Revised Manufacturing and Related Processes 5
C MSA for Employee Skill (Training) example wanted Gage R&R (GR&R) and MSA (Measurement Systems Analysis) 14
F CVs/Resumes & Competence, Training, and Awareness - Employee Confidentiality ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 4
M Employee Turnover vs. Keeping up with Training Training - Internal, External, Online and Distance Learning 7
T Employee Training and Qualification - Major Non-conformance - ISO 13485, Cl 6.2.2 Nonconformance and Corrective Action 8
S Excel Training Matrix wanted - Moving employee training info from Access to Excel Training - Internal, External, Online and Distance Learning 11
L Employee Training for the ISO 9001 and AS 9100 Standard AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 2
Q Competency and Training Verification - Review of employee resume/application ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 3
O Employee Training to Quality Documents Training - Internal, External, Online and Distance Learning 11
J Employee Training Database wanted Document Control Systems, Procedures, Forms and Templates 124
C Employee Improvement Training Materials - How to improve employees Training - Internal, External, Online and Distance Learning 11
L Understanding IS/TS 16949 - Employee Awareness Training .ppt powerpoint presentation Training - Internal, External, Online and Distance Learning 12
R Salaried Employee Training requirements in ISO9001 para 6.2.2 ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 4
E Training Record - By Job or by Employee? Training - Internal, External, Online and Distance Learning 6
F Re-Training an Employee on the Use of Micrometers - Teaching Disaster Training - Internal, External, Online and Distance Learning 2
K Employee Training For Upcoming ISO 9001 Audit ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 8
H Establishing Employee Competencies and Training - Future Training Plan ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 10
C Training needs of employees - Consultant has idea of an employee evaluation form Training - Internal, External, Online and Distance Learning 1
Q Temporary Employees Training and Employee Retention suggestions needed Training - Internal, External, Online and Distance Learning 38
J Creating a TS 16949 Training Class for New Employee Orientation IATF 16949 - Automotive Quality Systems Standard 15
A ISO 9001:2000 Employee Awareness Training Video in Spanish Training - Internal, External, Online and Distance Learning 2
W Employee Training Communication System (Process) Training - Internal, External, Online and Distance Learning 2
N ISO/TS 16949:2002 Employee Training IATF 16949 - Automotive Quality Systems Standard 1
Raffy How can I identify employee training needs? Training - Internal, External, Online and Distance Learning 1
B Employee Handbook in ISO 9001:2015 Section 7 ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 19
Brizilla Employee Data Privacy Policy - ISO 9001:2015 requirement(s)? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 6
G Internal Audits and Employee engagement Internal Auditing 16
T Question about Quality Department employee position titles Quality Manager and Management Related Issues 10
qualprod Non conformity, do nothing? Employee experiencing "hard times" ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 26
E Employee complaining about air quality Occupational Health & Safety Management Standards 12
S Testing (Evaluation of) and Verification of Employee Color Vision Human Factors and Ergonomics in Engineering 19
S Ways to demonstrate objective evidence that employee is trained and competent ISO 13485:2016 - Medical Device Quality Management Systems 28
C AS9100D 7.1.5.2 / Calibration of Employee Owned Measuring Equipment AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 5
J Hardness inspection Audit Finding Employee error Nonconformance and Corrective Action 6

Similar threads

Top Bottom