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Hello,
I would like to know do you have to use WI or can you just be general in your procedures? I did not see anywere in the standard that said you had to have WI. Example: we have one person in procurement/accounting dept. as long as we do what the procedure says(below), we do not have to have a WI or does this procedure look like a WI. Or maybe I should just add this in the Quality Manual and not have procedure? Hope this makes since.
This is are Procedure for Procurement.
1.0 ORDER REQUISITION
1.1 For inventory and non-inventory production items, including supplies and engineering components and services, or for any item potentially having an effect on the quality of Company products, the individual or department requiring such items shall prepare PURCHASE REQUISITION.
1.2 The requestor shall attach additional supporting documentation, as appropriate.
1.3 If subcontracted services are being requested, the PURCHASE REQUISITION shall include:
•A complete description of the service to be performed; and
•Engineering/technical drawings and specifications (e.g., process maps, flow diagrams), as appropriate.
1.3 The requestor shall submit the PURCHASE REQUISITION and any attachments to the Procurement department. Procurement shall analyze the terms, supplier, pricing, quantity breaks, etc., and order according to the Company's (and its customers') best interests.
1.4 Only organizations and individuals on the APPROVED SUPPLIER LIST shall be used.
2.0 ORDER PLACEMENT
2.1 Procurement shall complete a purchase order (or PO) for requested parts/materials/ services (see PURCHASE ORDER for guidance).
2.2 Any inspection requirement (e.g., First Article Inspection – see reference "C") shall be clearly referenced on the PO.
2.3 Procurement may place an order with the supplier by any of several means (e.g., telephone, fax, regular mail, e-mail, supplier's web site). The Company should require suppliers to provide confirmation orders as one of its purchase order requirements.
2.4 Procurement should follow up as required on shipping, delivery, expediting, and partial shipments of ordered items in a timely manner, to assist manufacturing with consistent production flow and other departments' operational requirements. Procurement may contact suppliers by phone, fax, e-mail, or other preferred method.
3.0 RECORDKEEPING AND MATCHING
3.1 When an PURCHASE ORDER is issued, Procurement/Accounting copy is placed in an Open Purchase Order file until items are received and accepted.
3.2 Class II items shall be received and product inspections conducted in accordance with RECEIVING AND INSPECTION.
3.3 Procurement shall match receiving and inspection paperwork to the corresponding PO. The PO with the receiving paperwork and supporting requisition paperwork shall be forwarded to Accounts Payable. Procurement shall file its copy of the PURCHASE ORDER in its Completed Purchase Order file.
For partial shipments, Procurement/Accounting retains its copy of the procurement order in the Open Purchase Order file until all items have been received and accepted.
I would like to know do you have to use WI or can you just be general in your procedures? I did not see anywere in the standard that said you had to have WI. Example: we have one person in procurement/accounting dept. as long as we do what the procedure says(below), we do not have to have a WI or does this procedure look like a WI. Or maybe I should just add this in the Quality Manual and not have procedure? Hope this makes since.
This is are Procedure for Procurement.
1.0 ORDER REQUISITION
1.1 For inventory and non-inventory production items, including supplies and engineering components and services, or for any item potentially having an effect on the quality of Company products, the individual or department requiring such items shall prepare PURCHASE REQUISITION.
1.2 The requestor shall attach additional supporting documentation, as appropriate.
1.3 If subcontracted services are being requested, the PURCHASE REQUISITION shall include:
•A complete description of the service to be performed; and
•Engineering/technical drawings and specifications (e.g., process maps, flow diagrams), as appropriate.
1.3 The requestor shall submit the PURCHASE REQUISITION and any attachments to the Procurement department. Procurement shall analyze the terms, supplier, pricing, quantity breaks, etc., and order according to the Company's (and its customers') best interests.
1.4 Only organizations and individuals on the APPROVED SUPPLIER LIST shall be used.
2.0 ORDER PLACEMENT
2.1 Procurement shall complete a purchase order (or PO) for requested parts/materials/ services (see PURCHASE ORDER for guidance).
2.2 Any inspection requirement (e.g., First Article Inspection – see reference "C") shall be clearly referenced on the PO.
2.3 Procurement may place an order with the supplier by any of several means (e.g., telephone, fax, regular mail, e-mail, supplier's web site). The Company should require suppliers to provide confirmation orders as one of its purchase order requirements.
2.4 Procurement should follow up as required on shipping, delivery, expediting, and partial shipments of ordered items in a timely manner, to assist manufacturing with consistent production flow and other departments' operational requirements. Procurement may contact suppliers by phone, fax, e-mail, or other preferred method.
3.0 RECORDKEEPING AND MATCHING
3.1 When an PURCHASE ORDER is issued, Procurement/Accounting copy is placed in an Open Purchase Order file until items are received and accepted.
3.2 Class II items shall be received and product inspections conducted in accordance with RECEIVING AND INSPECTION.
3.3 Procurement shall match receiving and inspection paperwork to the corresponding PO. The PO with the receiving paperwork and supporting requisition paperwork shall be forwarded to Accounts Payable. Procurement shall file its copy of the PURCHASE ORDER in its Completed Purchase Order file.
For partial shipments, Procurement/Accounting retains its copy of the procurement order in the Open Purchase Order file until all items have been received and accepted.
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