Do you use color to identify documents?

Do you color code your documents

  • Yes we use various colors for identification.

    Votes: 11 40.7%
  • We use only one color for all controlled documents.

    Votes: 5 18.5%
  • No, we use only white paper for all documents.

    Votes: 11 40.7%

  • Total voters
    27
L

Lisequality

#11
We use color codes for all our documents (set as a border)
Process flows are blue, Quality are yellow, critical quality are orange,
environment are deep blue, scrap are red...etc...
 
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Helmut Jilling

Auditor / Consultant
#12
Applying color to make special things stand out from the ordinary can be very effective. Advertising and media have done this for decades.

Whether you use ink colors - borders or headers, etc, is up to you. Others use color paper to identify certain things to make them stand out in a pile.
 
K

Keith Childers

#13
If you use color system, be sure and make accomodations for those that may be color blind. Red/ green I think is the most prominant!:)
This is very important.
If something is color coded for identification purposes, you need to make sure there additional means of identification.
At my previous employer we used a lot of color coding. Every QS and later TS registrar looked at this during the audits. One question which was always asked was "What if an employee is color blind?"
Fortunately for us, we also used specific numbering systems to also identify different documents, so we never had any issues.
 
K

KWalls - 2008

#14
The only way we use color for identification is the paperwork that goes out onto the shop floor (travelers, set up instructions, etc.) and the tags that label the shelving where our raw material sits. They are color coded by customer.
 

Manix

Get Involved!!!
Trusted Information Resource
#15
We don't generally use colour for specific documents, and I would say that it is probably not a good idea unless it is really necessary, for what I call at a glance.

Examples could be if you require multiple documents at a work station but the documents are very different and "at a glance" is required to distinguish between these very important documents. For example, a station that deals with multiple parts or assemblies, each could be colour coded and have work instructions or procedures on the corresponding paper.

OR if you require prioritisation of documents in when they need dealing with. BUT nowadays you should be looking to REDUCE the paper you use, not increase the amount of different types you use. THINK, the more different colours you need the more paper you need to buy!

Anyway, I have one instance where the colour of the paper has improved the process. Our engineering release system is still circulated paper based (I am going to change this when I get a chance!), and the white paper kept getting lost on peoples desks amongst all the other piles!

So I stipulated that all Engineering releases are done on luminous yellow paper and we have not lost one yet!!! So bright colours are good for documents people just shove in there piles!
 
R

ralphsulser

#16
When I first came here we had 80 people, and used a different color on all documents for each family of parts. There were 3 parts for each family and a total of 9 families.
As we grew, we kept having to come up with a different color, and it seemed we were always running out of colored paper. We also started to track the costs of the colored paper and found it was costing a lot of money to maintain the system. We then phased out the colored paper and now use all white. Now we have almost 400 people and many, many parts.
 
J

Juliana - 2008

#17
Only certain forms are printed out from our intranet based system. Those all go on white paper except for Deviation notices. Since deviations are the "rare" times we aren't following our documented system, they are printed out on yellow paper and travel with the job so that the information stands out.
 
D

dcorbett

#18
All of our controlled documents have a unique appearance or heading. We have however switched to color for our Corrective Action Reports, which has resulted in a faster processing time as the document makes it's way thru the relevant Departments for investigation and follow-up. It has definately lowered the possibility of the document getting lost in the sea of paper.
Dave C
;)
 
U

Umang Vidyarthi

#19
Colour coding is a very powerful tool, and I personally use it wherever possible. As a standard practice (atleast in India) the documents for accounts and stores, have specific coloured copies for customer and individual departments. Similarly, for purchase orders there are four different colours on respective copies. I have adopted the colur coding on documentation for production and quality as well. Going a step ahead, I issue different colur markers to inspectors who sign & put a mark on the components checked by them. This helps in tracing back a non conformity!

Furthermore, I have alloted colour coding for each customer, and these colours are painted on the dies and I am further putting these colour codes on the drawings as well. I am also using Green, Yellow & Red tags for Okay, Rework & Rejection respectively (which I feel is a universal practice)

Overall I feel that colour coding is a very effective tool, used since time immemorial.

Umang :D
 

bobdoering

Stop X-bar/R Madness!!
Trusted Information Resource
#20
I used to send the copy of the PPAP warrant that I needed signed and returned from the customer in pink. I figured:

A) they could find it in their pile of papers on their desk

B) it was disgusting enough to want to get off their desk.

Believe it or not - it was fairly effective!
 
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