Document and Data Flow Chart Help Needed

H

humblejohn

#1
My boss wants me to do a document flow as well as a data flow chart for our department. Does anyone know where I can get a beginner's description of the symbols and so on? Many Thanks. Please reply to:
[email protected] (drop the nospam)before sending.
 
Elsmar Forum Sponsor
D

David Mullins

#3
Please don't beat me for saying this, but WORD does have a set of flow chart symbols that you can use. Alternatively, other programs you're running will also have these described synbols.

Create your own standard set of symbols if need be, because there is simply no consistency in the usage of symbols.

------------------
 

Marc

Fully vaccinated are you?
Staff member
Admin
#4
I haven't explored the symbols in Word, but now that you mention it I know Powerpoint has a whole bunch of symbols under its AutoSymbols menu. In the Mac version as you 'mouse-over' each symbol in the flow charting pallet its description (such as 'decision' for the diamond) shows in a small box.
 

barb butrym

Quite Involved in Discussions
#5
do yourself a favor...pick up a copy of the standard version of VISIO...its reasonable and dead easy, self explanatory...all drag and drop...don't bother with the professional version...it gets into technical stuff and schematics, etc.
Got my 10 year old grandson doing them in 5 minutes....seriously.
 

Marc

Fully vaccinated are you?
Staff member
Admin
#6
I have Smartdraw www.smartdraw.com - it does everything Visio does and more. Integrates with Office as well. Cheaper than Visio. $49 bucks for the sdtandard and $100 bucks for the 'professional' version. All flow chart programs are easy to use any more and Smartdraw is no exception.

On the other hand, I typically use Powerpoint for flow charts. Normally I simply don't need all the bells and whistles Smartdraw has. PP has everything you need as well.

Smartdraw and Visio are for when you really want to get into details like linking files and such.
 

barb butrym

Quite Involved in Discussions
#7
cool....I had not heard of smartdraw before.... I don't typically use the bells and whistles...but Visio does link to MS office, so it has served me well....I tend to keep things simple. But i must boast I have gotten better, and on a rare occassion have linked photos and instruction video (AVI) to the visio charts and other procedure/form references. I never thought of using Power Point for flow charts....although I have for org charts??? probably cause I have been using Visio longer than Power Point?
 
L

Laura M

#8
I got the VISIO demo for $1.55 S/H. Many of my clients us it so I figured I'd eventually buy it. Marc, do you know if a flow chart from smartdraw get saved into visio?

I've used the project managment tool in VISIO(Gantt chart) successfully as well.
 

Marc

Fully vaccinated are you?
Staff member
Admin
#9
> ...but Visio does link to MS office...
SmartDraw does also.

> I tend to keep things simple. But i must boast I have gotten better, and on a
> rare occassion have linked photos and instruction video (AVI) to the visio
> charts and other procedure/form references.
My only comment here is to say make sure you do not end up 'assuming' that your client will have the same talent in-house to maintain the system links, etc. after you're gone. This often becomes an knowledge issue.

As an example -- I have kept this web site simple. Oh, I have played with videos and sounds but found that the simple, no-frames, no-frills html allows just about everyone access. I can put in shockwave baubles and such but as complexity increases so does maintenance time/knowledge requirements -- not to mention you start screening certain people out who simply don't want to have to install shockwave to view the site. This said, the main issue as it regards this topic is that simplicity can save a bundle in maintenance and knowledge costs. Powerpoint is in all the office packages, I think, except maybe the personal edition or whatever they call it while Visio is an extra cost. Powerpoint is simple to use.

> I got the VISIO demo for $1.55 S/H.
The hook. What does the full version cost?

> ...do you know if a flow chart from smartdraw get saved into...
Smartdraw imports visio files (individually or BATCH) but doesn't export them. It does export about everything else - you can export directly as pdf, as bitmap, as Micrografix, as a windows meta file --- there are about 10 or more (never really counted, but there's a bunch) export formats.

As I say, I typically only use powerpoint as it does what I need. In my opinion, too many people set up overly complex systems of links and such. I've ended up helping several companies recover after a complex system was devised by another consultant that were maintenance nightmares.

And it's not always consultants. One client was told by their registrar (in the interview prior to the company hiring the registrar) that they had to have a document control software package as a minimum to comply with ISO 9001. Of course, Visio was 'sanctioned' by the registrar for process/systems maps.

I go on here about this issue because I think too many companies make their systems (especially document related systems) overly complex and many, early on, are talked into complex systems with great talk about 'software solutions' which are sold as a 'golden bullet' solution to things like document control.

It all goes back to KISS.
 
L

Laura M

#10
Originally posted by Marc Smith:
>
> I got the VISIO demo for $1.55 S/H.
The hook. What does the full version cost?
.
Full version is $120-$150 I think - waiting for my 60 days to expire! I'm not sold on it yet, but with several clients using it, it'll pay for itself!

I've also seen over complicated systems. One had imported stuff all over the place - excel imports because the person didn't know about Word - tables, then the rev of the excel sheet and word base doc have to match....a real nightmare for someone coming into it, altho it made sense to the person who created it.
 
Thread starter Similar threads Forum Replies Date
I Data Backup Plan - Document Reference ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
Q MHRA has released a new guidance document related to 'GXP' Data Integrity EU Medical Device Regulations 3
R Wet Signature Document Attachments in SAP - Risk on Data Integrity issue? Records and Data - Quality, Legal and Other Evidence 6
C AS9100 C Requirement for a Document and Data Control Table AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 7
K Document and Data Control Stamps ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 6
L Data Management and Web based Document Control Software Document Control Systems, Procedures, Forms and Templates 18
S Special 510k for Data Management Software Document Requirements IEC 62304 - Medical Device Software Life Cycle Processes 1
Q Control of MSDS (Material Safety Data Sheets) - Document Control required? Miscellaneous Environmental Standards and EMS Related Discussions 8
I Summary Technical Document (STED) and OEM Technical data ISO 13485:2016 - Medical Device Quality Management Systems 2
J ISO 9001:2000 - 4.2.3 Control of Documents - Used to be document and data control ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
H Does Powerway's APQP - PPAP fulfill TS16949 document and data control requirements? Customer and Company Specific Requirements 2
C ISO 14001 Document and Data Control Corrective Action Request Miscellaneous Environmental Standards and EMS Related Discussions 31
H Document and Data Control Insight Document Control Systems, Procedures, Forms and Templates 4
H Document and Data Control Section of a Quality Manual Quality Management System (QMS) Manuals 4
V Document and Data Changes ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 1
A Document and Data Control - We are not satisfied with electronic document security Other ISO and International Standards and European Regulations 3
cgaro62 Using internal audits as part of document reviews Document Control Systems, Procedures, Forms and Templates 20
J Training on the importance of Document Control Document Control Systems, Procedures, Forms and Templates 3
Ed Panek External Standards List - Should this document include previously revised standards? ISO 13485:2016 - Medical Device Quality Management Systems 4
H Document retention period Canada Medical Device Regulations 2
S Document Notes ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 1
M ISO 13485 and document control for programs ISO 13485:2016 - Medical Device Quality Management Systems 6
Ed Panek MR Mandate Document EU Medical Device Regulations 1
C Document Index Document Control Systems, Procedures, Forms and Templates 5
K ASME, ANSI, ASTM and similar specifications and their requirements for document control. Inspection, Prints (Drawings), Testing, Sampling and Related Topics 8
H If we use agile - do we still need to document TF as a waterfall just for the notified bodies need? IEC 62304 - Medical Device Software Life Cycle Processes 2
Q ISO 9001/IATF 16949 Audit Finding Question - Document Retention IATF 16949 - Automotive Quality Systems Standard 11
B Document Issued with incorrect Document number code Document Control Systems, Procedures, Forms and Templates 3
J Requirement for Signature on Document Document Control Systems, Procedures, Forms and Templates 11
J Document Control Metrics Document Control Systems, Procedures, Forms and Templates 3
A Document Review and Document Approval --- 2 Signatures needed acc. §820.40? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 6
Sidney Vianna Interesting Discussion Should ISO 9004 be changed from a guidance document to a requirements standard? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 7
I Document Control Software Document Control Systems, Procedures, Forms and Templates 2
K 25-year lifetime of medical device - document storage period EU Medical Device Regulations 1
J UDI - Where to document it? EU Medical Device Regulations 8
T Controlling Expandable Forms in Paper-Based Document Control System Document Control Systems, Procedures, Forms and Templates 10
S Changing revision status of a reviewed document Manufacturing and Related Processes 11
shimonv Document Control Procedure Header Content Document Control Systems, Procedures, Forms and Templates 4
A Document release vs its related training. Which should come first? ISO 13485:2016 - Medical Device Quality Management Systems 18
Q Document ownerships Document Control Systems, Procedures, Forms and Templates 15
E Document Change Request forms (or no forms)? ISO 13485:2016 - Medical Device Quality Management Systems 9
O Any info on release date of FDA “Computer Software Assurance for Manufacturing and Quality System Software” document? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 0
B Document Approval Matrix Benchmarking Document Control Systems, Procedures, Forms and Templates 3
J Document Approval Signature Order Document Control Systems, Procedures, Forms and Templates 10
L How to add exemption or statement to control of document procedure? ISO 13485:2016 - Medical Device Quality Management Systems 5
M What is the proper way to document measurements Measurement Uncertainty (MU) 1
P Equipment 21 CFR 820.70(g) - User Requirements Document for Off the shelf equipment 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 7
B Do IFU designs have to be document controlled under ISO 13485? Document Control Systems, Procedures, Forms and Templates 2
C Certificate of Conformance Form - COC for each customer a controlled document? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
A Document "Correspondence IATF 16949 vs ISO13485" available? IATF 16949 - Automotive Quality Systems Standard 0

Similar threads

Top Bottom