Document Control - Disposing of Outdated Records

T

toto2010

#1
Dear Everyone,

Does anyone have any idea whether to record those records which have been disposed under clause 4.2.4 control of records is mandatory?

For example, record down who dispose, where it has been disposed, when it has been disposed. is this a must?

Thank you,
Toto2010
 
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T

Tara Monson

#3
Re: ISO 9001 disposing of outdated Records

Agree with Somashekar. We do have a sheet to fill out, but it's mostly to show approval of destruction.

The standard does not require anything in particular.
 
#5
Dear Everyone,

Does anyone have any idea whether to record those records which have been disposed under clause 4.2.4 control of records is mandatory?

For example, record down who dispose, where it has been disposed, when it has been disposed. is this a must?

Thank you,
Toto2010
I would suggest that you should have an authorized person "disposition" records (it's not a "document control" issue as the title says) and decide what to do with them, once their retention period is "up". Disposition isn't the same as "disposal" and, for various reasons, you might NOT want to throw stuff away or shred it. It's usually a good idea to check with someone who has a broader perspective decide, maybe, to archive some records for a while - perhaps if there's some legal action going on...
 
T

t.PoN

#6
For some cases where "Confidentiality" might be an issue, then disposal of records should be carried under a safeguard method.
This may require you to have record such information. other wise, i don't think its a requirements.
 
#9
A simple statement about what the "procedure says" is presuming that the procedure is robust and has been written to include such a situation! In my experience, rarely do people consider what to do to "disposition" records - they simply say how long the things are going to be retained (since the standard explicitly states that and that's all! Disposition is also what happens once the retention period is expired...
 
T

toto2010

#10
A simple statement about what the "procedure says" is presuming that the procedure is robust and has been written to include such a situation! In my experience, rarely do people consider what to do to "disposition" records - they simply say how long the things are going to be retained (since the standard explicitly states that and that's all! Disposition is also what happens once the retention period is expired...
Hi Andy,

Disposition in ISO definition means disposal. Of course, ISO written in a non prescriptive way. I think as long as the disposal method is effective and the control method is fine, it should be sufficient. It is my auditor who insist on doing a lot of recording. I think ISO only requires an authority responsible for the disposal.
 
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