Document Control in charge of taking Meeting Minutes?

M

melmusic85

#1
Is Document Control in charge of taking Meeting Minutes?

I got asked by my Project Manager to take meeting minutes and I said no, that it was not in my scope of work, it's more administrative. Just because I am Document Control does not mean I have to sit in at every meeting and jot down the notes for the meeting...

I should be receiving the finished copy of the Meeting Minutes, and then creating a transmittal and distributing it to all who attended...

Am I right on this one? Can someone please inform me! Thanks!
 
Elsmar Forum Sponsor

Coury Ferguson

Moderator here to help
Staff member
Super Moderator
#2
Re: Document Control in charge of taking Meeting Minutes??

Is Document Control in charge of taking Meeting Minutes?

I got asked by my Project Manager to take meeting minutes and I said no, that it was not in my scope of work, it's more administrative. Just because I am Document Control does not mean I have to sit in at every meeting and jot down the notes for the meeting...

I should be receiving the finished copy of the Meeting Minutes, and then creating a transmittal and distributing it to all who attended...

Am I right on this one? Can someone please inform me! Thanks!
Who is the defined authority in the Quality Management System?

Realistically, in most of my cases, I have taken the notes/minutes, and the Management Representative (MR)
 

GStough

Staff member
Super Moderator
#3
Re: Document Control in charge of taking Meeting Minutes??

Is Document Control in charge of taking Meeting Minutes?

I got asked by my Project Manager to take meeting minutes and I said no, that it was not in my scope of work, it's more administrative. Just because I am Document Control does not mean I have to sit in at every meeting and jot down the notes for the meeting...

I should be receiving the finished copy of the Meeting Minutes, and then creating a transmittal and distributing it to all who attended...

Am I right on this one? Can someone please inform me! Thanks!
Welcome to the Cove! :bigwave:

Well, in a previous life, I was Document Control and taking meeting minutes was part of my job for certain kinds of meetings, that is....such as supplier management review, FDA inspection closing meetings, internal audit opening/closing meetings, etc. However, departmental meetings were not my responsibility.
 

ScottK

Not out of the crisis
Staff member
Super Moderator
#4
Re: Document Control in charge of taking Meeting Minutes??

Hi Melmusic85.

I always have a member of the actual project team take minutes because they know what's going on where an outsider may not capture the essential points.
If you are are part of the project team, then I'd say you'd be a likely candidate to take minutes.
If you're not on the project team then it's a waste of resources... unless you're not fully utilized and they are trying to keep you busy.

Bottom line - talk to your boss and find out if it's an expectation of the job or if this project manager is trying to take advantage of you.
 
J

John Nabors - 2009

#5
Re: Document Control in charge of taking Meeting Minutes??

Welcome, Melmusic85!

At my previous job, the QA department was under the VP for engineering, so the Engineering Coordinator (whose primary responsibiliy was doc control) generally took the minutes for anything to do with QA, Engineering, and ISO/QMS stuff.

Sorry if that wasn't what you wanted to hear... :truce:
 
G

Gofar

#6
Re: Document Control in charge of taking Meeting Minutes??

Taking good minutes is a skill that not everyone has and good, accurate minutes can be very important to the success of a task. They can, also, have importance if things go wrong and the situation becomes legal.

I know some believe it to be a chore but have you considered you may just be the best person for the job?

Usually, its a task I like because the minutes can be made to record what I want them to. Its a power thing.
 
M

melmusic85

#8
Re: Document Control in charge of taking Meeting Minutes??

no, i have never taken meeting minutes in my life!

i was just curious because at the last job i was at minute taking was not in the document control scope of work... however, distributing the minutes was.
 
C

chaosweary

#9
Re: Document Control in charge of taking Meeting Minutes??

I take them if asked. I usually record the audio session on my laptop to make sure I don't miss anything, even though its against company policy.
 

SteelMaiden

Super Moderator
Super Moderator
#10
Re: Document Control in charge of taking Meeting Minutes??

At my workplace, if you are asked to take minutes, then it is your job:lmao:

It's no big deal, someone has to do it and we (you) should all be on the same team working toward the same goals. Do you feel that taking minutes is below your station? When you start the us and them mentality, it is a very short and slippery road to mass discontent. Unless you have some very real reason for not doing this, I can't really see where it should be a problem, but that is just my :2cents:
 
Thread starter Similar threads Forum Replies Date
J Document Control Metrics Document Control Systems, Procedures, Forms and Templates 3
I Document Control Software Document Control Systems, Procedures, Forms and Templates 2
T Controlling Expandable Forms in Paper-Based Document Control System Document Control Systems, Procedures, Forms and Templates 10
shimonv Document Control Procedure Header Content Document Control Systems, Procedures, Forms and Templates 3
L How to add exemption or statement to control of document procedure? ISO 13485:2016 - Medical Device Quality Management Systems 5
I Document Control on Log Files ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 6
Q Tracking Procedure Revisions (Document Control) Document Control Systems, Procedures, Forms and Templates 9
C Document Control Stamps - Does anyone still stamp their documents? Document Control Systems, Procedures, Forms and Templates 24
I Control of Documentation Distribution - Document Control ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
T Control of downloaded document copies by employees Document Control Systems, Procedures, Forms and Templates 3
T Document control ISO 13485:2016 ISO 13485:2016 - Medical Device Quality Management Systems 5
O Vendor vs Engineering Document Control ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 1
A ISO9001:2015 Document control and training aids ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 7
GreatNate Document Control info - What is required on a controlled form/document for ISO 9001: 2015? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
J Document Control Software Needed ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 4
M Document Control - Revision Number in Document Names Document Control Systems, Procedures, Forms and Templates 4
I First Time Implementing Document Control for ISO-9001 - how far back do you go? Document Control Systems, Procedures, Forms and Templates 15
I Document Control Workflow Document Control Systems, Procedures, Forms and Templates 2
D ISO 9001:2015 8.5.6 and 7.5.3 Document Control Questions Document Control Systems, Procedures, Forms and Templates 51
R Changing Document Control software. Must I transfer EVERYTHING? Document Control Systems, Procedures, Forms and Templates 3
B Referencing to Supplier Outputs within our Document Control System 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 1
Sidney Vianna IAF Mandatory Document #23 - Control of CB Franchisees and Agents Registrars and Notified Bodies 3
C Document Control - old revision vs new revision Document Control Systems, Procedures, Forms and Templates 22
D Software for advancing with Document Control Quality Assurance and Compliance Software Tools and Solutions 4
L IATF 16949 Cl. 7.1 - Lotus Notes for Document Control IATF 16949 - Automotive Quality Systems Standard 0
A Removing purchase order form from document control - should it be done? Document Control Systems, Procedures, Forms and Templates 9
I Video under Document Control SOP ISO 13485:2016 - Medical Device Quality Management Systems 2
S Change Control Form vs. Document Change Notification ISO 13485:2016 - Medical Device Quality Management Systems 3
S Document control for tooling drawings (Document control clause 7.5.3) IATF 16949 - Automotive Quality Systems Standard 5
J Document Control Newbie - Control of Nonconforming / Returns Log AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 8
P Document Control - Do hard copies of documents need to be signed? Document Control Systems, Procedures, Forms and Templates 3
R External Standards List (Document Control) Document Control Systems, Procedures, Forms and Templates 3
M Retiring documents in Document Control Procedures ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 3
R Managing Level 3 Production Documents - Document Control System Help Document Control Systems, Procedures, Forms and Templates 6
M Cross Function Process Map for Document Control Process Maps, Process Mapping and Turtle Diagrams 3
0 How to deal with resistance to GDP Document Control Discipline Document Control Systems, Procedures, Forms and Templates 7
dubrizo Restructuring Document Control Numbering System Document Control Systems, Procedures, Forms and Templates 3
G Migrating to an ISO 13485:2016 Compliant Document Control System ISO 13485:2016 - Medical Device Quality Management Systems 6
E Document Control MS Access Database Document Control Systems, Procedures, Forms and Templates 42
S Looking for Document Control Templates Document Control Systems, Procedures, Forms and Templates 1
S Document Control Guidelines in Engineering Projects - Excel sheets with VBA coding Document Control Systems, Procedures, Forms and Templates 3
E Challenges in document control, revisional control, and change control Document Control Systems, Procedures, Forms and Templates 8
tony s Performance Indicators for Document Control ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 22
M Document Control Management - External documents flowed down from customers Document Control Systems, Procedures, Forms and Templates 2
T Document Control of FMEAs and Control Plans FMEA and Control Plans 5
T Is there a difference between form control and document control ? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 12
x-files Proper Document Control Requests Document Control Systems, Procedures, Forms and Templates 1
D Nonconformance on document control - Unapproved document on production server Document Control Systems, Procedures, Forms and Templates 4
M Where does Document Revision Control Start? Rev 0 or Rev 1 Document Control Systems, Procedures, Forms and Templates 19
I How to build a Microsoft Access MDB Database for Document Control Document Control Systems, Procedures, Forms and Templates 6

Similar threads

Top Bottom