Document Control Master List for Obsolete Documents

tebusse

Involved In Discussions
#1
Greetings,

Does anyone keep a document control master list for obsolete documents in additionl to current/active documents?

Regards, Tonia
 
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L

lfrost

#3
Greetings,

Does anyone keep a document control master list for obsolete documents in additionl to current/active documents?

Regards, Tonia
We started to keep track of old documents, but then it got too cumbersome. We now only refer to them in the history of our matrix for document control.
 

insect warfare

QA=Question Authority
Trusted Information Resource
#4
Our record retention schedule dictates that we keep superseded and obsoleted documents for a period of 3 years, after which they are disposed of. We handle this by simply keeping the electronic master copies of those records in separate folders on a private server. One folder will hold all of 2012, another all of 2013, etc. No master list in Excel is needed (the folder is our master list).

When the 3-year mark has passed, we simply delete the folder. We do not have the luxury of purchasing an advanced document management system, so we keep it simple. And you should too, if you are in a similar situation. Just make sure you have an acceptable method of recording changes per your requirements.

Brian :rolleyes:
 

Mikishots

Trusted Information Resource
#5
Greetings,

Does anyone keep a document control master list for obsolete documents in additionl to current/active documents?

Regards, Tonia
We don't. We keep obsolete documents as per our requirements for retention period, but we don't maintain a master list - it's not required.
 
K

kgott

#6
Greetings,

Does anyone keep a document control master list for obsolete documents in additionl to current/active documents?

Regards, Tonia
In all the places I have worked in the last 6-8 years superseded files have always been kept but rarely ever used for any purpose. Most times records have been kept by default not by design simply because no one has time to take them out of the job files and put them somewhere; so they are kept indefinatley.

Perhaps you might like to ask the question, why are we doing this and is the reason still valid?
 
G

guruprasadb

#7
Hi,

We dont keep any master list for obsolete documents.

We track through the ammnedment and history details of MASTER LIST OF PROCEDURES & RECORDS.

Any how respective department will keep the obslete document for 1 year from the issue of new document / revision
 
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