Document Control (Need an Approval Form) - ISO 9001 clause 4.2.3

  • Thread starter somthinboutmary
  • Start date
M

Mike Scott

#31
Reviewing and Approving is only one step, rather it's by paper form, e-mail or rubber stamp:

In document control, you need to also...


  1. ensure that changes and the current revision status of documents are identified,
  2. ensure that relevant versions of applicable documents are available at points of use,
  3. ensure that documents remain legible and readily identifiable,
  4. ensure that documents of external origin determined by the organization to be necessary for the planning and operation of the quality management system are identified and their distribution controlled, and
  5. prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose.
Adding a checklist for these activities on my format surely helps me finish these additional tasks once the new/revised document has been approved.


Mike :cool:
 
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JaneB

#33
Tony, I liked - and commend - your suggestion about using the back of the document. Saving paper is an excellent idea, and one I strongly agree with. If that didn't come across enough in my post, I apologise, as it wasn't my intent.
 
S

sofie - 2009

#35
Hi....My name is sofie..I am from Indonesia...
My English not so good..that's why I have no confidence to comment in this site...But now I try...Please forgive me if I made some mistake in structure, spelling or vocabulary...
I have a plan to make a change document request by email/intranet, but I have a problem for approval system...Present we print the document request form, and then we ask department manager to sign the form...In my company is often to change the form, so I think it can be more effective and we try to paperless if we can make change request by email..But I do not have an idea how the approval system....

thank you in advance for your kind help...

regards,
Sofie
 

Helmut Jilling

Auditor / Consultant
#36
Hi....My name is sofie..I am from Indonesia...
My English not so good..that's why I have no confidence to comment in this site...But now I try...Please forgive me if I made some mistake in structure, spelling or vocabulary...
I have a plan to make a change document request by email/intranet, but I have a problem for approval system...Present we print the document request form, and then we ask department manager to sign the form...In my company is often to change the form, so I think it can be more effective and we try to paperless if we can make change request by email..But I do not have an idea how the approval system....

thank you in advance for your kind help...

regards,
Sofie
Thank you for writing your question. Your English was good. You may use any method to make document changes and approvals, as long as there is evidence the authorized person approved the changes. An email, or printout, or signature, any of those can be compliant. Keep it simple.
 
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