Document Control Policy - Looking for comments on mine (attached)

S

SOS58th

#1
I have recently been given the job of Quality Manager for a small (less than 30 employees) Sales and Engineering company that is owned by a large international manufacturer. We are the only subsidiary that has not been ISO certified. The parent company is now working on a single group certification for the parent and all its subsidiaries. I have been given the task of bringing our office up to ISO standards.

I would like your comments on the attach document control procedure for our office. I have inherited what was started about 3 years ago and would like opinions on what is already in place before I try to make any changes.

This site has been my savior so far. Thank you for all the HELP!!!

Fred
 

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Wes Bucey

Quite Involved in Discussions
#2
SOS58th said:
I have recently been given the job of Quality Manager for a small (less than 30 employees) Sales and Engineering company that is owned by a large international manufacturer. We are the only subsidiary that has not been ISO certified. The parent company is now working on a single group certification for the parent and all its subsidiaries. I have been given the task of bringing our office up to ISO standards.

I would like your comments on the attach document control procedure for our office. I have inherited what was started about 3 years ago and would like opinions on what is already in place before I try to make any changes.

This site has been my savior so far. Thank you for all the HELP!!!

Fred
First off: I would be willing to bet this week's pay that NO ONE in your own organization created this document, regardless of the fact of who is listed as the company in the document properties (Neuman & Esser Italia S.r.l.)

The detail in this document is antithetical to its own premise of 4 levels of document. This is definitely more in the work instruction than "procedure" category.

This is the kind of document that was de rigueur under the 1994 version of ISO.

In general, you can get by with much less. Let's see what other folks contribute over the week. After a few days, I'll come back and give you a sample if no others have shown up.

The basic premise is not to spend so much effort worrying over the format of documents as over the CONTENT of the documents.

There are many documents within an organization which are important to the QMS, but may not be strictly prescribed under a regulation as stated in the preamble of the subject document.

If your parent organization stipulates all this rigamarole, then, of course, you have no choice. In such case, the parent should lend you its "management representative" to help you bring your operation into compliance with the global QMS and thus with ISO. There is no reason your parent organization should make you sink or swim on your own. Odds are they will dictate you use the same registrar as they do, so why not adapt their document system to yours instead of reinventing the wheel?
 
Q

QualityPhD

#3
Here's an older version of an AS9100 document and data control procedure used a long time ago. It's pretty basic... and only contains a samll amount of "mumbo jumbo mumbo jumbo" as required by the company.
 

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Coury Ferguson

Moderator here to help
Staff member
Super Moderator
#5
SOS58TH

I agree with Wes, you will be able to reduce this.

I do have one question: Are you looking for a Policy, Procedure or work instruction?
 
Last edited:
K

KimLoree

#6
Document Control Procedure

Hi Fred,
Here is my procedure level. The focus of this one is on control, release, revision, and maintenance of QMS documentation. I don't know if you can glean anything out of it or not, but it will give you another example.
Have fun!!!
 

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S

SOS58th

#7
Thank you all for your responses. The reason for the post was to gain some incite in to what I am working with from the perspective of knowledgeable quality professionals. I am basically starting from scratch, on a short time schedule, and don’t have the luxury of making many mistakes. I want to make sure that what I implement is consistent with the standard but reflects how we currently handle documents. Your examples will help me in that process.

The bottom-line is I want to be proactive in changing the QMS now rather than reactive later on due to comments from an external auditor.

Fred
 
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