Document Control Procedure - Ideas - Examples Attached

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Marc

Hunkered Down for the Duration with a Mask on...
Staff member
Admin
#22
Document Control Departmental Variations

Do you have a flow chart that covers all documents and how they are controlled?
This is the significant issue here. There is a 'standard' flow for document control, but even within a company the requirements in different departments, not to mention inter-department systems procedure requirements, and thus flows, can (and almost always do) vary significantly.
 

Raffy

Quite Involved in Discussions
#23
To everyone,
Does anybody here use a special instruction to document temporary work instruction in there production area?
Thanks in advance.
Best regards,
Raffy
 
H

Hanr3

#24
To everyone,
Does anybody here use a special instruction to document temporary work instruction in there production area?
Thanks in advance.
Best regards,
Raffy

Yes, we allow processes/procedure changes on a "temporary basis" provided the change is submitted via our Continual Improvement Process. Temporary basis is typically 30 days, however if they need 90 days to evaluate the effectiveness of the change that is not a problem. Longer than 90 days could indicate you have other issues adn will alert an Auditor to potential issues with other procedures in your QMS (Quality Management System).

The "change" is tracked via the Continual Improvement Process and reviewed during the ISO meetings for effectiveness. We hold ISO meeting bi-weekly and the Management Review meeting quarterly.

IF it is determined that the change should be perminant, than all documents will be changed to reflect the improvement. IF the change is not effective, close the Continual Improvement and make no document or process/procedure changes. Inform your employees that you are going back to SOP (standard operating procedure). Retrain your employees if needed, keep records of the training. This leaves you with records. Records of attempted continual improvement, and a record of the failed attempt. Edison didn't create the light bulb on the first try. Tracking your failures is highly effective to finding solutions.

By allowing a trial period on a trial project, we can test to see if the requested change is effective or not without disrupting the entire production process. This way we control and limit our exposure to errors and failures. If we have errors we can track them and make adjustments to all affected products.

In some cases you will need metrics to determine if the proposed change is effective or not. If you determine that metrics are needed, you can include them in that departments "Quality Objectives" and make sure it is reported during your ISO meetings.

I hope that answers your question. Please ask if you have questions.
 
C

coliform

#25
We are currently developing our Quality Management Sytem, can anyone give me an example of Control of Records, Corrective Action and Preventive Action SOP?
 
R

Rafae

#26
Brothers,

Thanks for all the info, i'm working as osh secretary in Malaysia and now cracking my head to prepare osh manual for hospitality industry, documentation procedure, erp...etc. glad that i found this forum...vry helpful...tks:agree1:
 
B

bonnieblue

#30
Re: Document Control Procedure - Examples Attached

Maybe this is what you are looking for.
hey everyone! there is one thing i do not see in any of these examples and its one of the things giving me fits. do any of your procedures speak to who should create training associated with changes to the procedures and the level of training that is appropriate? we are currently experiencing the "hot potato" effect with who should take responsibility for creating, executing, and recording the training.

we have 3 levels of training - read and understood, electronic presentation (create a ppt and put it in an email), and live presentation (sit face to face with people and train)
i am having a hard time creating a "user friendly" definition of when each type of training would be required.

i may also be guilty of spoon-feeding my users a little...:rolleyes:
 
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