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Document Control Software

#1
Hi,
I've been looking into document control software, and found a few that I like the look of, but I think I'll get pushback with costs.
We currently have another database that we use for booking in samples and tracking testing in progress etc. ~I'm looking at maybe using this database for our document control database, but then we'd still have to do the document approvals externally to the database (I think). Although you can set up workflows for approvals, so potentially could set something up. I was thinking maybe using docusign for approvals, so we can do it electronically. - Currently its on paper, which we're hoping to move away from.
(I'm a bit of a luddite with technology, so really working hard to get my head around these things!)
Does this sort of database seem an acceptable way of document control. Or are there some selling points of using the made-for-purpose document control software that I could use to really sell it?

Thanks
 
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yodon

Staff member
Super Moderator
#2
As long as you can manage per the requirements, how you do it is up to you. The benefits of a software system are that they generally enforce your processes and often make access easier. (Of course, the downside to tools is often initial setup efforts / costs and possibly some periodic maintenance.)
 

Ninja

Looking for Reality
Staff member
Super Moderator
#3
I built our doc control software. We chose to have the doc on paper, and publish it via scanned pdf. We kept the paper (one copy) in the QM's office for times the server went down.
If you are working with Filemaker Pro, there are developers in your area that you can work with...this allows multiple sites and countries to access, and gives the ability to limit access as you choose.
Access may be able to do the same as well, not sure.
Look around the forum here and see others who chose Wiki, sharepoint, etc.

The ability to customize to your companies needs, preferences and quirks was a huge draw for us...that we already owned FMP and could program it ourselves made out of pocket costs low which sealed the deal.

I don't work for any of the companies above...and unfortunately built our doc control dbase on the clock...I don't own it and cannot share it.
 
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