Document Control (Stamping) - Is it necessary and why is it popular?

[SpongeMouse]

i agree with you mike.

though i did not specify details on the matter, its correct, you did provide the details

i just explain in a more "old fashion" way of controlling, hard copy type and not electronically. that is a improved manual system comparing to stamping.

but if electronic system can be use, why not, as the previous posters did advice.

 

[AndyN]

Mike H:

If the person using the documents has half a clue about document status, stamping doesn't become a problem. On top of that, if the change process is robust to tell them that documents have changed - 'throw away your old ones' - why does stamping need to be done?

I agree some folks well never 'get it' and some form of limitation on use is necessary.........but I'd defy an auditor to find any document on my desk that was obsolete........compared to the on-line version........

 

[Stijloor]

Mike H:

If the person using the documents has half a clue about document status, stamping doesn't become a problem. On top of that, if the change process is robust to tell them that documents have changed - 'throw away your old ones' - why does stamping need to be done?

I agree some folks well never 'get it' and some form of limitation on use is necessary.........but I'd defy an auditor to find any document on my desk that was obsolete........compared to the on-line version........

Stamping.... Old habits die hard. Document control technology still competes with classic methods...

Stijloor.

 

[AndyN]

Stamping.... Old habits die hard. Document control technology still competes with classic methods...

Stijloor.

So true!

Lets make 2009 a year to "STAMP OUT STAMPING"..........:mg:

 

[Polly Pure Bread]

Lets make 2009 a year to "STAMP OUT STAMPING"..........:mg:

What are the alternative document control methods? Say it’s a web-based. How to obtain approval, performing periodic review of the content; distinguish controlled, uncontrolled and obsolete documents, etc.? The critical part is the integrity of documentation on the website is mainatined and protected. I think the web designer (even a contractor or an outsider) should be trained on ISO 9001 to fulfill the requirements of the intent of the standard.

 

[Jim Wynne]

What are the alternative document control methods? Say it’s a web-based. How to obtain approval, performing periodic review of the content; distinguish controlled, uncontrolled and obsolete documents, etc.? The critical part is ‘protection’ of documentation on the website. I think the web designer (who is an outsider) should be trained on ISO 9001 to fulfill the requirements of the intent of ISO 9001.

With regard to "stamping" (which I interpret to mean using a rubber stamp to mark documents), it should be easy to see the primary argument against it, that being that it introduces yet another thing to be controlled--the stamps themselves.

As far as methods of control are concerned, there has been much discussion about it in the Cove already.

 

[Polly Pure Bread]

With regard to "stamping" (which I interpret to mean using a rubber stamp to mark documents), it should be easy to see the primary argument against it, that being that it introduces yet another thing to be controlled--the stamps themselves.

As far as methods of control are concerned, there has been much discussion about it in the Cove already.

we'll be migrating from hardcopy to paper less in the 4th quarter of 2009. therefore, no more rubber stamp. i am thinking of alternative control. i know that there are methods applicable to hardcopy but not applicable to electronic copy. one way or another, the integrity of documentation in electronic format should be maintained. for sure i'll search discussions about this in the previous threads.

 

[bobdoering]

we'll be migrating from hardcopy to paper less in the 4th quarter of 2009. therefore, no more rubber stamp. i am thinking of alternative control. i know that there are methods applicable to hardcopy but not applicable to electronic copy. one way or another, the integrity of documentation in electronic format should be maintained. for sure i'll search discussions about this in the previous threads.

Probably the most common is to generate a read-only document as your controlled copy, such as Adobe Acrobat(or similar) .pdf files - which also makes all documents readable - including weido MS Publisher and Visio files. You can also password lock Windows files if you choose. Some systems only allow you to see the controlled document in the database - and do not permit print or download. But, the front-end is still the same - someone has to bring the revision to the control system, the authorized people have to approve before the change is made - more or less depending on the needs of your system, the standards you need to meet (ISO, federal, etc.) and your customer demands - and you may need to show effectiveness (or, as Dr. Phil would say: "How's that working for you?").

 

[Polly Pure Bread]

Covers, we gather here today to honor the memory of "rubber stamp" while he was with us he touched the lives of everyone in the world of documentation, some more than others. We have provided rubber stamp with a final resting place and a headstone that contains epitaph. "May rubber stamp rest in peace.Amen"

 

[bobdoering]

It's too big to bury.