SBS - The Best Value in QMS software

Document Format - Flow Charts vs. Strictly Linear Text for Procedures

G

George Trybulski

#1
Document Format

ISO 9002 registered in November of 1997, fully documented, two years later looking back at the documents, I feel like throwing up! Our documents are based in Microsoft Word with cut and pasted flowcharts from VISIO. (this was not my idea)I would like to reconstruct our document base but torn between staying with the flowchart style(there has to be more user friendly software out there) or go with strictly linear text for procedures. Pros and cons anybody ?
 
Elsmar Forum Sponsor

Kevin Mader

One of THE Original Covers!
Staff member
Admin
#2
George,

I wrote our QM some 3 years back in linear fashion. I wish I had used flowcharts then, and I plan to incorporate them into the next major overhaul. Flowcharts are great for detecting redundancy within a process/system as well as serving as great aids to the internal auditors (or anyone just trying to get a feel of how things work). Written documents often do not illustrate the complexity of systems, and when written in a linear fashion, can lead to confusion. My suggestion, keep them in.

As for software, I have only the experience using ABC Flowchart. This software seems to to a fair to good job on importing. You might want to browse the Net to see if they have sample software to download on a trial basis.

Regards,

Kevin
 
#3
I think that you would be doing yourself a great disservice by eliminating them.

Firstly, I don't which version of what you are using, but I use Office 97 and Visio Professional. The two software programs integrate and do NOT require you creating flowcharts in one and pasting into the other. There should be a Visio Toolbar Button in Office applications (once you have installed Visio) and you can operate Visio from within Office. I do it every day. I think it is wonderful. I can revise the Visio flowcharts as well as the Office text equally as easy and all from within Office.

Our entire Quality System is Microsoft Office based using Visio Flowcharting software(s). The system's "chapters" are divided up by applicable elements of the standards and the procedures of the facility are in the chapter (element) that is most relevant.

This has worked great, the auditors love it, and the people love it.

However, now MIS wants to incorporate it into Lotus Notes. I fear but am open-minded...

OOPS! Almost forgot. WAY BACK WHEN, I first created the entire Quality System as text based. After compiling all of the information and formatting it, putting it all in to place... EVERYBODY HATED IT! Just despised it. It was difficult to read and very "uninteresting" to the user. I went out, purchased Visio, redid the whole system, people loved it SIMPLY because of its "visual appeal." The flowchart also greatly enhances one's ability to eliminate "extranneous excessive verbiage" which I am prone to do (in case you couldn't tell by this response).

You'll regret elimination of flowcharts. We have all heard of the KISS method. It works. People love simplicity. Training can fill in where the "excessive verbiage" is missing.

ALM

[This message has been edited by ALM (edited 18 August 1999).]
 
A

Andy Bassett

#5
George

Your post worries me a little, as i use Visio Flowcharts pasted into Word everyhwere.

Flowcharts are king. i think people who work with processes all day long tend to forget that even seemingly intelligent peole like Engineers need a certain time before they can get a feeling for what a process is, and flowcharts defintely are the simplest way to explain.

I have seen other systems, but vital to me is that they are accessable and usable to everyone. If only the people with the necessary software can open the documents or try to create them themselves,then there is chance that all the workload will fall onto the poor person that has the software, nobody will develop an interest in processes.

Regards


------------------
Andy B
 
Thread starter Similar threads Forum Replies Date
M Format Number and Document Number - Differences FMEA and Control Plans 6
D Multiple Format Document and Part Numbering Systems ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 1
T Document Control of ERP Report Format from Software Document Control Systems, Procedures, Forms and Templates 13
J Document Format vs Content Revision - Form changed from MS Word to MS Excel Document Control Systems, Procedures, Forms and Templates 7
S Document Format Requirements Document Control Systems, Procedures, Forms and Templates 10
C TS 16949 Document (Procedures, etc.) Format Examples/Templates Document Control Systems, Procedures, Forms and Templates 5
K Design Input document example format/template needed Design and Development of Products and Processes 12
K Documentation System Requirements and Document Format procedure - 3.0 Reference Document Control Systems, Procedures, Forms and Templates 7
A New format for 510(k)'s - Guidance document from the FDA 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 0
Ed Panek MR Mandate Document EU Medical Device Regulations 0
C Document Index Document Control Systems, Procedures, Forms and Templates 4
K ASME, ANSI, ASTM and similar specifications and their requirements for document control. Inspection, Prints (Drawings), Testing, Sampling and Related Topics 8
H If we use agile - do we still need to document TF as a waterfall just for the notified bodies need? IEC 62304 - Medical Device Software Life Cycle Processes 2
Q ISO 9001/IATF 16949 Audit Finding Question - Document Retention IATF 16949 - Automotive Quality Systems Standard 10
B Document Issued with incorrect Document number code Document Control Systems, Procedures, Forms and Templates 2
J Requirement for Signature on Document Document Control Systems, Procedures, Forms and Templates 10
J Document Control Metrics Document Control Systems, Procedures, Forms and Templates 3
A Document Review and Document Approval --- 2 Signatures needed acc. §820.40? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 6
Sidney Vianna Interesting Discussion Should ISO 9004 be changed from a guidance document to a requirements standard? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 7
I Document Control Software Document Control Systems, Procedures, Forms and Templates 2
K 25-year lifetime of medical device - document storage period EU Medical Device Regulations 1
J UDI - Where to document it? EU Medical Device Regulations 8
T Controlling Expandable Forms in Paper-Based Document Control System Document Control Systems, Procedures, Forms and Templates 10
S Changing revision status of a reviewed document Manufacturing and Related Processes 11
shimonv Document Control Procedure Header Content Document Control Systems, Procedures, Forms and Templates 3
A Document release vs its related training. Which should come first? ISO 13485:2016 - Medical Device Quality Management Systems 18
Q Document ownerships Document Control Systems, Procedures, Forms and Templates 14
E Document Change Request forms (or no forms)? ISO 13485:2016 - Medical Device Quality Management Systems 9
O Any info on release date of FDA “Computer Software Assurance for Manufacturing and Quality System Software” document? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 0
B Document Approval Matrix Benchmarking Document Control Systems, Procedures, Forms and Templates 3
J Document Approval Signature Order Document Control Systems, Procedures, Forms and Templates 10
L How to add exemption or statement to control of document procedure? ISO 13485:2016 - Medical Device Quality Management Systems 5
M What is the proper way to document measurements Measurement Uncertainty (MU) 1
P Equipment 21 CFR 820.70(g) - User Requirements Document for Off the shelf equipment 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 7
B Do IFU designs have to be document controlled under ISO 13485? Document Control Systems, Procedures, Forms and Templates 2
C Certificate of Conformance Form - COC for each customer a controlled document? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
A Document "Correspondence IATF 16949 vs ISO13485" available? IATF 16949 - Automotive Quality Systems Standard 0
R Document Retention - Discard hard-copies after scanning? ISO 13485:2016 - Medical Device Quality Management Systems 2
P Mylar plot suppliers in accordance with D6-51991 document AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 4
A Document Change Notice vs complete System re-write Manufacturing and Related Processes 4
Q Document approval through SharePoint (without signature) Records and Data - Quality, Legal and Other Evidence 4
S What is considered a "core algorithm"? (From an FDA guidance document) Medical Information Technology, Medical Software and Health Informatics 4
U Document Approval - Software company ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 3
O Please, help with document on ISO/ TS 17758 and (IDF 87: 1979). Thank you. Manufacturing and Related Processes 1
K Proper document of SMPS used in infant warmer for IEC 60601-1 testing IEC 60601 - Medical Electrical Equipment Safety Standards Series 1
I Nitpicking on document released dates ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
I Document Control on Log Files ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 6
Q Refusal to Document Complaints Customer Complaints 39
Q Tracking Procedure Revisions (Document Control) Document Control Systems, Procedures, Forms and Templates 9
C Document Control Stamps - Does anyone still stamp their documents? Document Control Systems, Procedures, Forms and Templates 24

Similar threads

Top Bottom