Document Management Solution for Routing Documents for Approval Manually

C

capnkrk

#1
I was curious what people are utilizing for document administration and change control. Currently, we route documents for approval manually, which takes forever and can potentially disappear. When approved, we have to distribute hard copies of the new doc to all of the locations where they need to be viewed.

I have used a program in the past that afforded electronic approval and distribution, but would like to know of any other experiences that users may have had.
 
Elsmar Forum Sponsor

RoxaneB

Super Moderator
Super Moderator
#2
Re: Document Management solution

I lived in both worlds - manual doc admin and the electronic doc admin. Pros and cons for both. At the end of the day, it depends on factors including (but not limited to):

  • Size of organization - population to reach, layers to work through
  • Geography of organization - crossing timezones, borders, etc.
  • Purpose of documents - are they truly used or for "show"
  • Budget - Costs to manage a hard copy system vs costs to manage an e-system

As it stands, right now I'm living in a world where we have manual sign-offs with e-access via company intranet. It's a manual process to get the approval, review and posting processes done.

That being said, we are now in the beginning stages of implementing a web-based document control system that will allow e-signatures, distribution, multiple authors, etc.. This is great considering we're in various geographic regions with multiple languages.
 
C

capnkrk

#3
Great, I'm looking for specific names of packages that are out there. I have used 'Master Control,' and am looking for others to do a value comparison.
 

RoxaneB

Super Moderator
Super Moderator
#4
I've worked with LotusNotes (which became something else...can't remember what) and Zavanta. About to become very familiar with NAVEX Policy Tech.

Some document control packages 'specialize' in specific fields. Another aspect to consider is if, web-based, where the servers are (if not on your own system). For example, being in healthcare, my current organization has client information that, for privacy regulation reasons, cannot be housed on a US-based server (we're in Canada). Our policies and procedures can be based in the US, but no client information can.

And I have no affliliation with the document control companies mentioned beyond that of a customer.
 

ScottK

Not out of the crisis
Staff member
Super Moderator
#8
I've had good luck for the last two years with DocLineUp: http://www.doclineup.com/

The only complaint I have is that it's not tablet compatible but they are getting a lot of requests for that.

They also have a comprehensive validation package that will cover 21 CFR part 11.
 
C

capnkrk

#9
I noticed a lot of these are subscription based with a monthly fee. Are there any standalone packages out there? We just bought a massive new ERP system that does not address doc control, and there isn't much of an appetite to take on yet another monthly fee.
 
A

artorius22

#10
SharePoint is another good tool for routing of documents - it can track your approval process and will either perform paralell or serial routing.
 
Thread starter Similar threads Forum Replies Date
C QMS Document Management Software Recommendations Quality Assurance and Compliance Software Tools and Solutions 14
M Informational Health Canada – Notice: Revisions to the Guidance Document: Management of Applications for Medical Device Licences Medical Device and FDA Regulations and Standards News 0
D Risk management according to ISO 14971 - When to document risk controls? ISO 14971 - Medical Device Risk Management 10
D Document Management System - Revisions & Out of Date Documents Document Control Systems, Procedures, Forms and Templates 17
R ISO13485/ISO9001 Convenient Document Management System Document Control Systems, Procedures, Forms and Templates 3
D AS9100 Document Management (Advice Needed) AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 4
L Moving from ProArc to IFS Document Management Document Control Systems, Procedures, Forms and Templates 1
M Document Control Management - External documents flowed down from customers Document Control Systems, Procedures, Forms and Templates 2
R Document Management Software : Validation and other requirements Medical Information Technology, Medical Software and Health Informatics 8
R How to document the Risk Management on Rework activities ? ISO 14971 - Medical Device Risk Management 6
alonFAI Document Numbering System For ISO/Quality Management Document vs. All Other Documents Document Control Systems, Procedures, Forms and Templates 44
drgnrider Job descriptions (4.4.1): Management Rep, Document Author, Document Approver Miscellaneous Environmental Standards and EMS Related Discussions 13
Q Method of Document Management (Control) in Engineering - Please Review ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 4
E Implementing Risk Management - Required Document Types ISO 14971 - Medical Device Risk Management 8
M Document Control (with Revisions Control) Management Database Document Control Systems, Procedures, Forms and Templates 4
3 Document Control & Storage - Project Management Organization and Implementation ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 1
R Quality Management System Template (Quality Management Procedure document) Document Control Systems, Procedures, Forms and Templates 8
L Data Management and Web based Document Control Software Document Control Systems, Procedures, Forms and Templates 18
Q Evidence of Approval in an Electronic Document Management System ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
M Document for the management of employee activity - Suggest? Document Control Systems, Procedures, Forms and Templates 3
S Special 510k for Data Management Software Document Requirements IEC 62304 - Medical Device Software Life Cycle Processes 1
C Can an MR (Management Representative) be a Document Controller as well? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 12
A Management Review Process Document Management Review Meetings and related Processes 5
D Specifications - All the same type of document? Change Management part of our QMS Document Control Systems, Procedures, Forms and Templates 4
J Qumas as an EDM (Electronic Document Management System) Quality Manager and Management Related Issues 2
S DMS (Document Management Software) vs. Paper Copies - Cataloging all of our docs. Document Control Systems, Procedures, Forms and Templates 8
B Responsibilities for Record and Document Management, Development and Control ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 12
G ISO 17025 definitions - Requirements for document management system ISO 17025 related Discussions 5
A 21 CFR part 11 compliant Electronic Document Management Systems Document Control Systems, Procedures, Forms and Templates 20
S Customized EDMS (Electronic Document Management System or ADMS) Document Control Systems, Procedures, Forms and Templates 4
R Document Control and Agile Product Lifecycle Management software Document Control Systems, Procedures, Forms and Templates 4
D What companies do a great job at engineering document management systems and control? Document Control Systems, Procedures, Forms and Templates 3
M What is the best Electronic Document Control Management System? Document Control Systems, Procedures, Forms and Templates 46
C Combining Separate Document Management Systems Document Control Systems, Procedures, Forms and Templates 3
D Document Control Management System (MyDMS) & Revision Time Frames Document Control Systems, Procedures, Forms and Templates 3
Z Document Control in a Construction Management Company Document Control Systems, Procedures, Forms and Templates 5
R Upgrading to TS 16949 - A Management Overview and Kickoff Document IATF 16949 - Automotive Quality Systems Standard 5
P Looking for a Closing Document Template/Sample (Project Management) Six Sigma 3
T Document Management Software for Personal Use Coffee Break and Water Cooler Discussions 4
A How to Document the Design & Development and Resource Management Process in IT Firm? Design and Development of Products and Processes 2
K Software suggestions for Document Management, Audits, and CAPAs? Quality Assurance and Compliance Software Tools and Solutions 10
U Document Management, Version Control & Document Storage Software Quality Assurance and Compliance Software Tools and Solutions 11
T Document management software - Legacy document approval history Document Control Systems, Procedures, Forms and Templates 3
Marc Document Management and Version Control Document Control Systems, Procedures, Forms and Templates 0
J Corporate Procedures and document management/control procedure IATF 16949 - Automotive Quality Systems Standard 6
T Training on SOPs through our Electronic Document Management System ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
P Fw: Management System document compiling method? IATF 16949 - Automotive Quality Systems Standard 2
B FDA Quality Plan - Document Management Responsibility, section 820.20 d 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 16
M Document Control and Configuration Management Book Document Control Systems, Procedures, Forms and Templates 15
P Responsibility and Document Management Requirements for Management Representative IATF 16949 - Automotive Quality Systems Standard 2

Similar threads

Top Bottom