Document Management Solution for Routing Documents for Approval Manually

D

DRAMMAN

#11
I think you still need to build some type of application for share point. Same as you would with Notes.
 
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B

Bayfield

#13
Thanks for the recommendation for Doclineup.
I would like to learn more, however I cannot seem to access any further information without running into webpages in Chinese. Any ideas?

We're a small med device manufacturer in need of a better way to manage our documentation, but not in a position to spend a fortune at the moment. Any other suggestions would be very welcome.
 
D

DRAMMAN

#14
At my company we use a document index set-up as a HTML file that list all controlled documents. Employees view it as web site through their web browser. The index has the documents listed as hyperlinks to files in folders with controlled access so they cannot be deleted or changed except by a few authorized people. The approval process is manual. Just pull everyone in a room and make them review the procedure.

If you want a more automated system you will have to spend some money for a good one. Just google ISO Document Control. You can search this site for QMS software or Document Control Software and you will find allot of good discussion threads to get yourself started. You will find most companies establish their own systems using some combination of spreadsheets, network folders, and simple databases. Still, many companies purchase their off the shelf systems. Qpulse and EQS are examples of companies that offer popular full blown QMS systems that can be set-up as modules including document control.
 

insect warfare

QA=Question Authority
Trusted Information Resource
#15
I've worked with LotusNotes (which became something else...can't remember what) and Zavanta.

Roxane,

What are your thoughts on the Zavanta software? I'm currently checking it out, and an experienced person's point of view could be useful to me.

Brian :rolleyes:
 

RoxaneB

Super Moderator
Super Moderator
#16
Roxane,

What are your thoughts on the Zavanta software? I'm currently checking it out, and an experienced person's point of view could be useful to me.

Brian :rolleyes:
Not happy with it. The version we have - several years old - is not user-friendly and has a strong manual aspect in the approval and posting activities. Our version also does not support the inclusion of pictures, videos or tables in the procedures.

I've heard that Zavanta is looking into addressing some of these issues and perhaps it has already done so, but we have other reasons for looking elsewhere.
 

ScottK

Not out of the crisis
Staff member
Super Moderator
#17
Thanks for the recommendation for Doclineup.
I would like to learn more, however I cannot seem to access any further information without running into webpages in Chinese. Any ideas?

We're a small med device manufacturer in need of a better way to manage our documentation, but not in a position to spend a fortune at the moment. Any other suggestions would be very welcome.
Chinese? that's wierd. As I understant it they are based in New York City. The people that helped me set it up definately are in NYC.
Try this one:
http://www.doclineup.com/device.asp
 

Helmut Jilling

Auditor / Consultant
#18
Be aware, there are new ways to think about Doc "approvals." In most cases, if you make little changes to a document, there is no real need for a dozen people to approve the change. If it is a tiny change, is anyone going to veto it? And, if they do, you can change whatever they are objecting to.

If it is a significant change to the document, wouldn't the process owner have review the significant changes with other process managers, to make sure everyone is on board with the changes before he commences to writing the changes? So, even there, the changes would probably already be agreed to, before the document was changed.

A lot of companies have the Process Owner (Document Owner) and the Doc Control Coordinator do the official approvals, and other people in the loop are simply informed there was a change. This won't work for all companies, but probably would suffice for many smaller companies.
 

insect warfare

QA=Question Authority
Trusted Information Resource
#19
Not happy with it. The version we have - several years old - is not user-friendly and has a strong manual aspect in the approval and posting activities. Our version also does not support the inclusion of pictures, videos or tables in the procedures.

I've heard that Zavanta is looking into addressing some of these issues and perhaps it has already done so, but we have other reasons for looking elsewhere.
Thanks for the info. I guess a test drive may be in my future...

Brian :rolleyes:
 
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