Document Matrix - Can the Server Directory Listing(s) be used?

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Marc

Hunkered Down for the Duration with a Mask on...
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#12
Originally posted by Sam:

In our system we are still required to have the master list as required by QS9000.
Where does QS9000 require a master list?
QS9000 (Version 3)

4.5.2 – Document and Data Approval and Issue

The documents and data shall be reviewed and approved for adequacy by authorized personnel prior to issue. A master list or equivalent document control procedure identifying the current revision status of documents shall be established and be readily available to preclude the use of invalid and/or obsolete documents.
 
#13
At our military aircraft and component overhaul facility, we are setting our system to the ISO 9000:2000 requirements and are blending in the AS9100:1999 requirements. AS9000 has added two additional requirements to our 5.5.6 Control of Document system. They are
5.5.6(b) (i) Document change incorporation: the organization shall establish a process to ensure the timely review, distribution, implementation and maintenance of all authorized and released drawings, standards, specifications, planning, and changes. The organziation shall maintain a record of change incorporation and, when required, shall coordinate these incorporations with the customer and/or regulatory authority. (from AS9100:1999. para. 4.5.3).

and

5.5.6(h) When customer furnished digital data is used for design, production and/or inspection, the Depot shall establish system controls in accordance with customer requirements. (from AS9100:1999. para. 4.5.3).

While we know that a "Master Document List" is NOT an ISO or AS requirement, the standard basically requires that documents be controlled and retrievable. We have chosen to use an on-line approach that just happens to appear as a list of documents that the users can click and open. People, by nature, like lists. The added plus with our on-line DCS system is that you can do a "keyword" search to help you sort things out.

Also, as we proceed down the document pyramid to the actual work documents, the level of control (open loop vs. closed loop) increases.

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A

Andy Bassett

#14
OK folks. So i guess for my EDP documents i dont need a matrix or a master list. I can point at the Server and describe how it is managed in a controlled manner to ensure that the latest documents are available.

But what about drawings from the customer. The company in question (small electronics assembler) has a good system with a SINGLE file for each product and a golden rule that when a new document is inserted the old one is MARKED and stored in the obsolete section. If you want the latest issue document you look in these files.
There is no single matrix/master list that you can look into which instantly tells you what the latest status is.

Can i get away with this?.

Can i use the same technique for other documents such as Standards/Parts Specifications/Supplier catalogues etc.?

Living in hope

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Andy B
 
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