Document Review and Approval Form - Examples Attached

T

tomjess

#1
I am writing my companies quality manual. I have written a few procedures already and I am ready to send them around the company (to the managers etc..) for them to read and do any comments or changes they feel necessary and also sign and date.

Does anyone out there have a form or such that I could use to send around with the procedure.

Thanks in advance
 
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M

M Greenaway

#2
We used to have the departmental managers sign the actual document at the top if approved - but then things went electronic !
 
E

energy

#4
Re: Documents

tomjess,

Because you are sending around a copy for mark up, a simple routing slip with a place for intials, attached to the procedure, is sufficient. What I did, was make a copy for each cognizant employee and told them to mark it up with recommended changes. After changes, a simple routing slip to all the parties. The actual approved document is a hard copy original with the required signatures. A secured copy is on file for the Intranet users, 95%, to view. The signature portion shows "Signed" and the release date. We have two hard copy books in the shop for those that do not have terminals that show the sign offs.

The most difficult part is to track down who has the final copy for mark up. You just have to keep after them. One time, I did not receive any comments at all from any individuals on the initial draft. After a few weeks, we published, as is, signed by the General Manager and myself. Hey, they had their shot at it. JMHO
 
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T

tomjess

#7
Thanks for the recent replies and help. I am circulating by paper? and have 15 persons to send to.
 
C

choices

#8
I use Microsoft Outlook task for approval cycle. After everyone has signed of the task then there name / date is typed on the document. I then move the task to a backup folder on the server. (For ISO auditing purpose). Hard copies are then distributed.
Approval person has 3 working days to review document.


Michelle
 
J

Jamie

#9
I have just submitted the last of my procedures to the new version. I created a simple memo addressed to the appropriate personnel and put it with each procedure when it was submitted. When they reviewed it they initialed and dated by their name. It seems to have worked well for me.

Jamie
 
D

David Mullins

#10
RRR

Two Defence (yes, that's how WE spell it) industry Review and Approval forms that may give you some ideas.

#1
 

Attachments

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