Document Revisions - Renumbering All Our Documents

M

Mark Smith

#1
Document Revisions

HELP!
I need some advice. I am in the process of changing the document numbering system for all current documentation in use at my company (approx. 500 documents). The basic change involves changing from a semi-significant numbering scheme (where a number of document numbers are reserved for certain product types) to a non-significant scheme where documents are assigned numbers sequentially and new documents are simply assigned the next sequentially available number. My question involves the status of the documents that have the old numbering system. When I change for example a Purchasing document that currently is assigned a document number "PC-9876 rev D" to the new format, let's say it will be assigned a new document No. of "130". Do I have to Obsolete "PC-9876" rev D and re-introduce the same document as document # 130 rev A, or can I just change the number and up rev the document to rev. E
 
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barb butrym

Quite Involved in Discussions
#2
Just for kicks and giggles....what is the value you gain from the change?

its your system...so its your call..just be sure you are consistent..which is easier? which will be easier to track back?

[This message has been edited by barb butrym (edited 28 April 2000).]
 
D

David Mullins

#3
Yes, PC-9876 rev D is obsolete, and the new doc, # 130 rev A, will replace it.
The new doc should make reference to the changes from the previous issue, that is - should reference the obsolete number that corresponded to this document. That way the history of guidance is still traceable.

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