Document Version vs. Revision - Semantics?

V

venkat - 2011

#1
Version vs Revision

I would like to know the difference between revision number and version number.

The english meaning of revision and version are different.

From the quality perspective I feel that both are synonymous.

I would like to have inputs from other readers

Please let me have your thoughts on this

regards
 
Elsmar Forum Sponsor

Mike S.

Happy to be Alive
Trusted Information Resource
#2
Venkat,

I use only revision in my doc system, but I think it goes like this:

Let's say you write a procedure for document control for the first time ever and call it DC-1 Ver. 0 Rev. 0 and send it around for approval. Someone asks you to change a few things before they will approve it. You make the changes and call it DC-1 Ver. 1 Rev. 0 and send it around again for approvals. Someone again asks for changes before they will approve it. You make the changes and call it DC-1 Ver. 2 Rev. 0 and send it around again for approvals. This time they approve it. A month later, someone asks for a revision to be made, so you make the changes and call it DC-1 Ver. 3 Rev. 1.

Anyone else?
 

howste

Thaumaturge
Super Moderator
#3
I agree with Mike S - the definitions are probably accurate. I typically don't worry about the differences though. Most of the time I see them used interchangeably.
 

CarolX

Super Moderator
Super Moderator
#4
I use the term "Revision" when I have made a change to a document.

I use the term "Edition" when releasing a complete re-wrtite of a document.

For example...when I release my new Quality Manual for the 9K2K upgrade, it will be "Edition 2, Revision 0".

Just the way I do it.

CarolX
 

Douglas E. Purdy

Quite Involved in Discussions
#5
Versions of Un-Issued Docs Mean What?

As a participant in Mike S.'s example, I would be confused if the original release of a document is issued with a Version 3 Revision 0. I would probably want to see Versions 1 & 2. Are Versions only controlling the changes of drafts being reviewed by the Process Owners?

Doug
 

Wes Bucey

Prophet of Profit
#6
CarolX said:
I use the term "Revision" when I have made a change to a document.

I use the term "Edition" when releasing a complete re-wrtite of a document.

For example...when I release my new Quality Manual for the 9K2K upgrade, it will be "Edition 2, Revision 0".

Just the way I do it.

CarolX
There is an SAE Standard
Revision of Engineering Drawings and Associated Documents Y14.35M-1997
available from the Society of Automotive Engineers, which discusses the issue of changes to documents and how to number them. The treatment of the terms version versus revision is pretty much ignored.

When a document (part drawing, text, Procedure, etc.) is revised to a point where it is completely different from the original and "Configuration Management" (search this term in the Cove for my other discussions on CM) determines the document deserves a new name or number rather than an additional "revision" designation, most organizations do not bother to keep any reference to the original in the naming or numbering.

There is discussion on this process in the Standard.

An interesting point is that the Standard suggests Revisions be given an alphabet letter rather than a number (A, B, . . . AA, AB, . . . XX) The Standard is quite clear an organization may adapt the Standard to its own purposes!
 
Last edited:

Mike S.

Happy to be Alive
Trusted Information Resource
#7
Douglas E. Purdy said:
As a participant in Mike S.'s example, I would be confused if the original release of a document is issued with a Version 3 Revision 0. I would probably want to see Versions 1 & 2. Are Versions only controlling the changes of drafts being reviewed by the Process Owners?

Doug
This is what I have seen in the past. I do not particularly like this method, so I use revision numbers or letters only, not versions as well. If I give someone a Rev. A to approve for the first time ever, and they want a change, I destroy the old Rev. A and give them a new Rev. A with the changes they wanted for approval. But I can see where in some complex or large organizations that the Version/Revision system might be required, but it should be clearly stated what each means. JMO.
 
B

ben sortin

#8
A version is a draft which can change based on the audience prior to release.
A revision is a change after release that must be communicated to one audience.
 
M

mshell

#9
We use a rev level for all approved documents. The rev level is not effective until formal approval has been given. This allows users to review and modify the contents without having to change the level during document development.

Also, my last auditor suggested that we use something similar to the following:

Rev 0 (this is for initial release)
Rev 0a (this indicates a minor change)
Rev 0b (this indicates a second minor change)
Rev 0c (this indicates a third minor change)
Rev 0d (this indicates a fourth minor change and further changes would require a Rev change)

Minor changes are defined as changes that do not have an effect on the reqponsibilities, duties or authorities contained within the document. This method allows for the changes to be made without having to train on each little addition, deletion and/or correction.
 
C

Craig H.

#10
Venkat:

I think you can see that the confusion you may have felt is rooted not in your English (which seems fine to me) but by the various interpretations attached to the question of version/revision levels. The fact that many people have a (different) system to control documents means the situation is widespread. Fortunately, as long as a workable system is adhered to within a given organization, there is no problem.

I wish I could remember who gave us the idea for our system. I like it for several reasons, but mostly because its simple. Say I have document A ready to go. When its time to give the document a revision number I look at the calender. So, today's revision/issue/version number is 102303 (for October 23, 2003).

That way, in use I can see how old the document is. Even though the document is controlled, and our system works well, finding a document with, say, 041392 as the revision number would likely make me want to double check on the master list to make sure it is the last revision.

Hope this helps.

Craig
 
Thread starter Similar threads Forum Replies Date
W Redundant Documents - A version of the document that was in pre-revision status Document Control Systems, Procedures, Forms and Templates 5
L Document Control - Document Version or Document Revision? Document Control Systems, Procedures, Forms and Templates 12
L Document Version or Document Revision? Document Control Document Control Systems, Procedures, Forms and Templates 18
L Medical Device Software Document released version (article 5.8.4) IEC 62304 - Medical Device Software Life Cycle Processes 7
J How to document discontinuation or end of life for a software version ? IEC 62304 - Medical Device Software Life Cycle Processes 3
A Document Version for Website Help/Training 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 3
N Using ISO document number, version number in Software based solution. ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 4
S Cool Minitab Document 'Sample' - Help with FULL Version location/access? Gage R&R (GR&R) and MSA (Measurement Systems Analysis) 1
L Do Memos have to be under Version (Document or Record) Control? Document Control Systems, Procedures, Forms and Templates 17
N ISO 9001:2000 version to ISO 9001:2008 - Necessary Document Revisions ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
T Document Numbers vs. SW (software) version Document Control Systems, Procedures, Forms and Templates 5
U Document Management, Version Control & Document Storage Software Quality Assurance and Compliance Software Tools and Solutions 11
S Question regarding document control - Control EVERY version of the same graphic? Document Control Systems, Procedures, Forms and Templates 5
Marc Document Management and Version Control Document Control Systems, Procedures, Forms and Templates 0
J How to determine which is the 'master' "controlled" version of document Document Control Systems, Procedures, Forms and Templates 9
V Document Version Numbering Document Control Systems, Procedures, Forms and Templates 3
M Document Architecture ISO 13485:2016 - Medical Device Quality Management Systems 2
cgaro62 Using internal audits as part of document reviews Document Control Systems, Procedures, Forms and Templates 21
J Training on the importance of Document Control Document Control Systems, Procedures, Forms and Templates 3
Ed Panek External Standards List - Should this document include previously revised standards? ISO 13485:2016 - Medical Device Quality Management Systems 4
H Document retention period Canada Medical Device Regulations 2
S Document Notes ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 1
M ISO 13485 and document control for programs ISO 13485:2016 - Medical Device Quality Management Systems 6
Ed Panek MR Mandate Document EU Medical Device Regulations 1
C Document Index Document Control Systems, Procedures, Forms and Templates 5
K ASME, ANSI, ASTM and similar specifications and their requirements for document control. Inspection, Prints (Drawings), Testing, Sampling and Related Topics 8
H If we use agile - do we still need to document TF as a waterfall just for the notified bodies need? IEC 62304 - Medical Device Software Life Cycle Processes 2
Q ISO 9001/IATF 16949 Audit Finding Question - Document Retention IATF 16949 - Automotive Quality Systems Standard 11
B Document Issued with incorrect Document number code Document Control Systems, Procedures, Forms and Templates 3
J Requirement for Signature on Document Document Control Systems, Procedures, Forms and Templates 13
J Document Control Metrics Document Control Systems, Procedures, Forms and Templates 3
A Document Review and Document Approval --- 2 Signatures needed acc. §820.40? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 6
Sidney Vianna Interesting Discussion Should ISO 9004 be changed from a guidance document to a requirements standard? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 7
I Document Control Software Document Control Systems, Procedures, Forms and Templates 2
K 25-year lifetime of medical device - document storage period EU Medical Device Regulations 1
J UDI - Where to document it? EU Medical Device Regulations 8
T Controlling Expandable Forms in Paper-Based Document Control System Document Control Systems, Procedures, Forms and Templates 10
S Changing revision status of a reviewed document Manufacturing and Related Processes 11
shimonv Document Control Procedure Header Content Document Control Systems, Procedures, Forms and Templates 4
A Document release vs its related training. Which should come first? ISO 13485:2016 - Medical Device Quality Management Systems 18
Q Document ownerships Document Control Systems, Procedures, Forms and Templates 15
E Document Change Request forms (or no forms)? ISO 13485:2016 - Medical Device Quality Management Systems 9
O Any info on release date of FDA “Computer Software Assurance for Manufacturing and Quality System Software” document? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 0
B Document Approval Matrix Benchmarking Document Control Systems, Procedures, Forms and Templates 3
J Document Approval Signature Order Document Control Systems, Procedures, Forms and Templates 10
L How to add exemption or statement to control of document procedure? ISO 13485:2016 - Medical Device Quality Management Systems 5
M What is the proper way to document measurements Measurement Uncertainty (MU) 1
P Equipment 21 CFR 820.70(g) - User Requirements Document for Off the shelf equipment 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 7
B Do IFU designs have to be document controlled under ISO 13485? Document Control Systems, Procedures, Forms and Templates 2
C Certificate of Conformance Form - COC for each customer a controlled document? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2

Similar threads

Top Bottom