Document Version vs. Revision - Semantics?

M

mshell

#11
Rev change?

Question:

If I have two forms that contain the same fields, and the operators only complete the fields on one of the forms can I delete the unnecessary fields from the other form without changing the rev level? Our procedure says that I can make minor changes without changing the rev level.

Thanks for the input.

Mshell
 
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D

David Hartman

#12
mshell said:
Question:

If I have two forms that contain the same fields, and the operators only complete the fields on one of the forms can I delete the unnecessary fields from the other form without changing the rev level? Our procedure says that I can make minor changes without changing the rev level.

Thanks for the input.

Mshell
I personally would change the rev level, but would add a statement that "previous versions/revisions may continue to be used". This will allow the users to deplete the previous version, before implementing the new revision (saves money and waste). :bigwave:
 

Peter Fraser

Trusted Information Resource
#13
venkat said:
I would like to know the difference between revision number and version number.

The english meaning of revision and version are different.

Please let me have your thoughts on this

regards
Taking a slightly different viewpoint - when we make a change to our software, we call it a "revision" if it is a minor change (ie bug fix or minor enhancement) and a "version" if it is more significant. We are currently at "v2.07b" - v2.07 was a new version, since it had several additional features, and v2.07a and v2.07b have included a couple of fixes.

It's interesting, though, that one of the enhancements in v2.07 was to allow a user to copy a process definition and call it a "version"! This was done at the request of a user who wants to issue "versions" of a current process definition to nominated managers (1 each) who will then edit them and make their own suggestions for improvements. I assume that there will then be a vote to decide which of these versions will be approved as the next "revision" of the authorised process definition. Which seems to contradict the way we number our software releases!

If you weren't confused before, you should be now!
 
J

Jay Sturgeon

#14
Revision vs Version

I would like to know the difference between revision number and version number.

The english meaning of revision and version are different.

From the quality perspective I feel that both are synonymous.

I would like to have inputs from other readers

Please let me have your thoughts on this


I use revision numbers only. The difference is that I start with 0.1 to infinity until the document is approved, at which point it goes to 1.0. Any changes from that point on move up one rev. level. Example 1.0 to 2.0.

By the way we don't make that many changes after approval.

Hope this helps some.

Jay

:thedeal:
 

Cari Spears

Super Moderator
Staff member
Super Moderator
#15
Mike S. said:
This is what I have seen in the past. I do not particularly like this method, so I use revision numbers or letters only, not versions as well. If I give someone a Rev. A to approve for the first time ever, and they want a change, I destroy the old Rev. A and give them a new Rev. A with the changes they wanted for approval. But I can see where in some complex or large organizations that the Version/Revision system might be required, but it should be clearly stated what each means. JMO.
Same here. I've worked in organizations that need the type of control of rough draft versions you described in your earlier post. In the type of place I work now all that is not necessary. We are about 65 people total, our management team is 7 people. We don't do a lot of document revisions and when we do, I distribute the rough draft to only a handful of people. I clearly identify it as "Rough Draft" and the logo is black/white (because I do the "original if green" in the header). Once revisions have been approved, then I change the revision level - I just use the date, no letters or other numbers.
 

Mike S.

Happy to be Alive
Trusted Information Resource
#17
Randy said:
Po-tay-to

Po-tah-to


Machts Nichts
Why do you say that, Randy? Seems there is some agreement that version and revision can mean slightly different things, a bit more than pronunciation. I have one customer where it matters bunches.
 

CarolX

Super Moderator
Super Moderator
#18
Randy said:
Po-tay-to

Po-tah-to


Machts Nichts
Randy,
I couldn't agree more. Do what works best for you, unless your customer requires something different.
I recall one customer almost demanding that I change my revision levels from numeric to alpha, because that was the way he was accustomed to doing things.

JMHO, as always
CarolX
 

Mike S.

Happy to be Alive
Trusted Information Resource
#19
Do what works best for you or your company is always excellent advice, no argument there.

But still, there IS a difference, IMO, between revision and version as used in most QMS', which I think was the crux of the original question. I have never seen only version designations used (though it could be if you wanted), but I have seen only revision designations (seems to be most popular in my experience) and I have seen both used together and they mean something different as earlier posts describe. I have one customer, a major electronics company, who uses both, so we have to be cognizent of that. There is a big difference between document ABC123 Version 2 Revision 1 and ABC123 Version 2 Revision 2.
 
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