Documents required to display/keep during ISO 9000 Audit in EPCC firm

[katchani]

Dear All,

I am working in an Oil&Gas EPCC (Engineering,Procurement,construction& Commissioning)firm. Could you please give me the list of documents required to display/keep in our office during ISO 9000 Audit.

 

[samsung]

Re: Documents required to display/keep during ISO 9000 Audit in EPC firm

Dear All,

I am working in an Oil&Gas EPCC (Engineering,Procurement,construction& Commissioning)firm. Could you please give me the list of documents required to display/keep in our office during ISO 9000 Audit.

As a minimum, you would require QMS Policy, Objectives, Manual, atleast 6 of the mandatory procedures (Doc control, record control, Internal Audit, Control on NC product, CA & PA) and mandatory records (list posted by Howste).

In addition there are various threads available in this forum. Use the 'search' button to look for those resources.

Thanks.

 

[harry]

Re: Documents required to display/keep during ISO 9000 Audit in EPC firm

Dear All,

I am working in an Oil&Gas EPCC (Engineering,Procurement,construction& Commissioning)firm. Could you please give me the list of documents required to display/keep in our office during ISO 9000 Audit.

Not being picky but ISO 9000 as a family refers to the whole set of 3 documents viz: ISO 9000, 9001 & 9004 and on its own refers to a standard - Quality management systems - Fundamentals and vocabulary. Of which the only certifiable (and hence the related audit) standard is ISO 9001.

You talk about an audit - which means your QMS documentation should be completed and ready. Hence, the list of documents required to 'display/keep in your office' during the audit (apart from your QMS documents) are all those related to and referenced or specified in your system.

 

[samsung]

Re: Documents required to display/keep during ISO 9000 Audit in EPC firm

Additionally, you may also have a look at the following guidance from ISO 9000:2005

2.7 Documentation
2.7.1 Value of documentation
Documentation enables communication of intent and consistency of action. Its use contributes to

a) achievement of conformity to customer requirements and quality improvement,

b) provision of appropriate training,

c) repeatability and traceability,

d) provision of objective evidence, and

e) evaluation of the effectiveness and continuing suitability of the quality management system.

Generation of documentation should not be an end in itself but should be a value-adding activity.

2.7.2 Types of document used in quality management systems
The following types of document are used in quality management systems:

a) documents that provide consistent information, both internally and externally, about the organization's quality management system; such documents are referred to as quality manuals;

b) documents that describe how the quality management system is applied to a specific product, project or contract; such documents are referred to as quality plans;

c) documents stating requirements; such documents are referred to as specifications;

d) documents stating recommendations or suggestions; such documents are referred to as guidelines;

e) documents that provide information about how to perform activities and processes consistently; such documents can include documented procedures, work instructions and drawings;

f) documents that provide objective evidence of activities performed or results achieved; such documents are referred to as records.

 

[katchani]

Hi Harry,

We are expecting an audit based on ISO 9001 from our client(One of the major oil baron in the world) in our central work shop and site. Unfortunately, even a single paper not available at our workshop and site office pertaining to our project(new project) !!! So my newly joined QA/QC manager(for site activity) told me to prepare a list of documents required for client audit(As per ISO 9001),so that he can arrange it from our head office.I am new to ISO 9001 and have no idea about what are all the documents required to satisfy our client.It will be highly helpful,if you could give some advise on this matter.

Thanks

 

[harry]

.................. Unfortunately, even a single paper not available at our workshop and site office pertaining to our project(new project) !!! So my newly joined QA/QC manager(for site activity) told me to prepare a list of documents required for client audit(As per ISO 9001),so that he can arrange it from our head office. .....................................

You have to understand that an audit is not a paper show but a process to obtain evidence and evaluating the extent to which your system is performing. It means you need to implement it, let it run and generate the necessary evidence or records for you or your client to make an evaluation.

If its me, I'd rather inform (and apologized) the client that I am not ready than to let them come in and form a negative impression of your organization because you are not ready.

 

[katchani]

Hi Harry,

I asked for the list of documents required.Be precise in your reply. Philosophy never work in these kind of situations.EPCC is massive compared to small scale manufacturing and service industry.It will be highly helpful if you could give a template/list on the same.

Thanks

 

[samsung]

As Harry has rightly pointed out, you haven't so far 'established' a formal management system (set up a system in a place and make it stable there). In order for a system to be audited, first it has to be 'established' and for that matter, it needs to be conceived, designed, constructed, installed & commissioned and finally weaved into the core business activities.

 

[harry]

Hi Harry,

I asked for the list of documents required.Be precise in your reply. Philosophy never work in these kind of situations.EPCC is massive compared to small scale manufacturing and service industry.It will be highly helpful if you could give a template/list on the same.

Thanks

I think you are not being rational or reasonable. It is precisely because you are involved with massive projects made complicated due to various reasons like customer/contract requirements, process differences that nobody can tell you exactly what is required but only yourself. As I mentioned in post #2. the details are be in your QMS documents.

 

[katchani]

Hi Samsung,

Our company is doing multi million dollar heavy engineering projects in many part of the world.As you know QMS is not a major issue for us(as you know with out the ISO certificate we cannot bag much contracts from reputed clients) and we have ISO 9001 certification too.Many projects are running many places in our country as well.But in this particular project no document at all.That is why I asked such a query.If you have experience in EPC ,you can imagine the situation.Otherwise leave it as it is.

"Helping hand is better than praying lips"

Thanks