Electronic Training Records which show Evidence that People have been Trained

A

Ahadmohd

#21
I just put the finishing touches on an Access database which will replace our hard copy & digital records. This keeps records of what task each employee is rated for, at what skill level they are, and any training which has taken place or needs to be done. This will be stored on our network with limited access so that managers & supervisors can look up & record this information when needed. I believe the only hard copies we will have now is certificates from training at outside centers. This is way better than storing the records in each department or in a locked file in the HR manager's office. :cool:
Hi,

l'm thinking of how to say it, well...Corrinnex99 put it very nicely.
Access database on records of the task each employees is rated, skill levels and on trainings which has taken place or needs to be done.
It'll be a big help and would be very grateful, if Russ could help out here.
If its (possible) in excel spreadsheet, it'll be even better. Thanks
 
Elsmar Forum Sponsor
#22
Morning all
I use a simple Excel spreadsheet with conditional formatting to indicate the state of training. A score of 1=not trained (red), 2=under training(red), 3=competent(green), 4=experienced(blue), 5=trainer(blue). This file is on the shared drive for everyone to see. Data is reviewed on a one-to-one basis every 6 months, and a review date added. I also summarise the totals, thus identifying weak areas in the company. Our 9001/13485 assessor is happy with this.
Paul
 

Helmut Jilling

Auditor / Consultant
#23
I just put the finishing touches on an Access database which will replace our hard copy & digital records. This keeps records of what task each employee is rated for, at what skill level they are, and any training which has taken place or needs to be done. This will be stored on our network with limited access so that managers & supervisors can look up & record this information when needed. I believe the only hard copies we will have now is certificates from training at outside centers. This is way better than storing the records in each department or in a locked file in the HR manager's office. :cool:

Sounds very good. You will want to make sure it carries objective evidence of what training was done, and who made the determinization of competencies, but it sounds good.

Is this something you would like to make available to other companies?
 

markl368

Involved In Discussions
#24
Are you allowed to mention brand names of electronic systems in these forums? I've recently come across a very reasonably priced pre-formatted Access database for maintaining, scheduling, and recording training that was simply too good to be true. But I don't want to get in trouble by making a commercial endorsement. I enjoy being part of this forum too much to blow it on a slip of the tongue (or should that be a slip of the finger?).
 

Stijloor

Staff member
Super Moderator
#25
Are you allowed to mention brand names of electronic systems in these forums? I've recently come across a very reasonably priced pre-formatted Access database for maintaining, scheduling, and recording training that was simply too good to be true. But I don't want to get in trouble by making a commercial endorsement. I enjoy being part of this forum too much to blow it on a slip of the tongue (or should that be a slip of the finger?).
Mark,

That's generally accepted. Most Covers add a statement that they are not connected or afilliated with the company offering the product and/or service. In short: selling here is very much frowned upon. As you will understand.

Stijloor.
 

azlife4me

Starting to get Involved
#26
Morning all
I use a simple Excel spreadsheet with conditional formatting to indicate the state of training. A score of 1=not trained (red), 2=under training(red), 3=competent(green), 4=experienced(blue), 5=trainer(blue). This file is on the shared drive for everyone to see. Data is reviewed on a one-to-one basis every 6 months, and a review date added. I also summarise the totals, thus identifying weak areas in the company. Our 9001/13485 assessor is happy with this.
Paul
Hey Paul,

I'm a newbie here. I haven't read thru all the FAQ's but you mentioned that your example is on the "shared drive" - How do I get there to see your example?

Best Regards
 
A

Ahadmohd

#28
Morning all
I use a simple Excel spreadsheet with conditional formatting to indicate the state of training. A score of 1=not trained (red), 2=under training(red), 3=competent(green), 4=experienced(blue), 5=trainer(blue). This file is on the shared drive for everyone to see. Data is reviewed on a one-to-one basis every 6 months, and a review date added. I also summarise the totals, thus identifying weak areas in the company. Our 9001/13485 assessor is happy with this.
Paul
Hi Paul,

Is it possible to see a sample?

thanks
 

markl368

Involved In Discussions
#29
Since I don't do much posting, I got a spamming prevention message. OK- I'll try again.

I have no commercial interest or affiliation with any software companies, but I came across a pre-formatted Access database for Training & Competency at a website for LibertyLabs. You might want to check it out- I've used it and it really saved me some time and effort in constructing my own database, and with a lot more functionality.

Again- I'm a user, not a salesman!!!
 

RoxaneB

Super Moderator
Super Moderator
#30
Since I don't do much posting, I got a spamming prevention message. OK- I'll try again.
I believe that you not be able to post a sample until you reach a post count of 5 or more. Posts in the Water Cooler forum do not count to your total number of posts.
 
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