Employee Contracts : Controlled and Uncontrolled Documents

J

Javiddemexico

#1
Do Employee Contracts get controlled? Knowing that this document is a very important document and all, would an employee contract with the company they are working for be a controlled form?:confused::confused::confused:
 
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J

Javiddemexico

#2
What is the difference between Controlled and Uncontrolled Documents

What is the difference? Are employee contracts controlled, since they are important documents for the employee working in a company?
 

RoxaneB

Super Moderator
Super Moderator
#3
Re: What is the difference between Controlled and Uncontrolled Documents

What is the difference? Are employee contracts controlled, since they are important documents for the employee working in a company?
Presuming the contract is completed / filled in, it is - in my opinion - a record. And as it pertains to employment, I'm gathering there may be some legal requirements to control/maintain these records (i.e., in a manner safe from harm and easily retrieveable).
 
I

isoalchemist

#4
Re: What is the difference between Controlled and Uncontrolled Documents

The completed contract is an employee record and should follow your HR guidelines.

If the same contract is used for multiple employee (i.e. with only predefined detailed changes Name, Salary etc.) that contract master should be controlled.
 
#5
Do Employee Contracts get controlled? Knowing that this document is a very important document and all, would an employee contract with the company they are working for be a controlled form?:confused::confused::confused:
The important question is; What do you mean controlled?

If you mean do they fall under your Quality Management System (QMS)documentation, I suggest you look at the appropriate section (such as 4.2.1). If they meet any of the requirements, then they need to be controlled.

If you mean some time of control, absent of an QMS requirement, then it would be up to your company if they need controlled and if so, how they are controlled.
 

kgott

Quite Involved in Discussions
#6
Do Employee Contracts get controlled? Knowing that this document is a very important document and all, would an employee contract with the company they are working for be a controlled form?:confused::confused::confused:
Why would you want to control some business documents and not others.

Simply putting the company logo, document title and a revision status on the document it makes it controlled.

Not all business documents require the same level of control. Its all about status and importance. The more important the document is the important it is to control it.

For a lesser important document simply putting the company logo on it, a title and a revision status is perfectly adequate provided each time its changed, the revision status also changes. This level of control is suitable for probably 90%+ of all business documents.

We have a marketing person who I have told, only needs to ensure the documents that go throughout the company or to the public have a name and revision status in the file name on the server or in the document if that is appropriate. I told that person that what is of greater importance is that the document content is approved of by the powers that be before its published and or distributed.

Documents used in project execution, well that's a different story.
 

harry

Super Moderator
#7
The important question is; What do you mean controlled? ..........................
I agree with db on this. I am hard pressed to identify a document in the modern office which is not subjected to some form of control.

With regards to employee contracts, it is a contract or record that will not be subjected to changes once signed by both parties so things like revision control is irrelevant. Being confidential in nature, the relevant control is to keep it with the right department and under right control conditions such as under lock and key.
 
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