Enquiry and Contract Records - Review and Approval

G

gould777

#1
Sorry asking so many questions people are soon going to tire of answering them...hopefully this is a bit more straightforward. It is about my first operating procedure
"The procedure for review and approval of offers, review and acceptance of contracts and any subsequent amendments."
I have made this template to fill out about every enquiry that we give a quote to...its fairly straightforward but management is keen to avoid if possible. At the moment we have a excel document which is easy to understand which contains all this information...with the exception of the signing on it! Is this ok or is it essential to have an enquiry and contact folder?

Organisation name, address if appropriate

………………………………………………………………………………………………


Enquiry Number Year Date Recorded Written or Verbal Enquiry

……………........ ………….. ……………….. …………………………..
Client contact (position & Tel no if appropriate).

………………………………………………………………………………………………

Project
………………………………………………………………………………………………

Quote Date Quote Review Sign

Was Quote Accepted?


Thankyou help much appreciated.
 
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Hershal

Metrologist-Auditor
Staff member
Super Moderator
#2
I can't reply for all standards, but if this is under ISO/IEC 17020 (for inspection bodies) then a folder is not required, but such a quote is typically maintained in a project file or similar. If the applicable standard is different then someone else is likely better placed to offer an answer.

Hope this helps.
 
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