Establishing Control of Regulations that concern my company

S

selena15

#1
Hi everybody in the cove
i got a question :tg:
i want help concerning how to establish a control about the regulations that concern my company. i mean, how to keep updated the laws which concern our activity ? if we are one items from big multinational group, are we concerned by the laws ( of environment or special laws about our activity) where our multinational comming from.
i'm interested by all tips concening this scope.
from my side, i know that it should be updated and stored and be aware of to updated it .....etc.
thanks in advance
selena
 
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S

selena15

#2
hi
please somme feedback :confused:

how to establish the assessment of respect of regulations in company
 

GStough

Staff member
Super Moderator
#3
Hi everybody in the cove
i got a question :tg:
i want help concerning how to establish a control about the regulations that concern my company. i mean, how to keep updated the laws which concern our activity ? if we are one items from big multinational group, are we concerned by the laws ( of environment or special laws about our activity) where our multinational comming from.
i'm interested by all tips concening this scope.
from my side, i know that it should be updated and stored and be aware of to updated it .....etc.
thanks in advance
selena
Hi Selena, and welcome to the Cove! :bigwave:

One thing that you could do to get started is to list all of the regulations that concern your company (at least the ones you have knowledge of) in a matrix or chart. Are these (hard copies) kept in one location or several throughout the company? List each location where copies are kept, as well as where the original (hard copies) are kept.

Once you have this matrix or chart filled in, step back and take a look to see if you've missed anything. Perhaps you may want to also get input from others in your company, such as your boss. They may have valuable suggestions for improvement.

This is just one small step, but I hope it is helpful. :agree1:
 

antoine.dias

Quite Involved in Discussions
#4
Hi everybody in the cove
i got a question :tg:
i want help concerning how to establish a control about the regulations that concern my company. i mean, how to keep updated the laws which concern our activity ? if we are one items from big multinational group, are we concerned by the laws ( of environment or special laws about our activity) where our multinational comming from.
i'm interested by all tips concening this scope.
from my side, i know that it should be updated and stored and be aware of to updated it .....etc.
thanks in advance
selena
Gidget Stough has given a good lead to control the applicable docs inside the company.

You need to control them as external documents as well.
You can set up your own system to make sure you check at regular intervals if you still have the latest version, but ...
Most of the companies I have worked did this via an external service provider that checked when an external document (of your list) has changed and what the impact of the change was on your company.
Of course you will have to pay for this but there are some good service providers for this. Just google on this.

Hope this helps as well
Best regards,

Antoine
 

GStough

Staff member
Super Moderator
#5
Gidget Stough has given a good lead to control the applicable docs inside the company.

You need to control them as external documents as well.
You can set up your own system to make sure you check at regular intervals if you still have the latest version, but ...
Most of the companies I have worked did this via an external service provider that checked when an external document (of your list) has changed and what the impact of the change was on your company.
Of course you will have to pay for this but there are some good service providers for this. Just google on this.

Hope this helps as well
Best regards,

Antoine
One thing I'd add to Antoine's advice about an external document service provider: if your company must meet certain national, federal, or other governmental requirements, it would be good to have one person (document control or similar, if this isn't done by document service provider) to check the web site(s) of those agencies for updated versions of the regulations that apply to your company or industry.

Just a thought....:agree1:
 
S

selena15

#6
Hi Cove
thank for tips
this is what i would try to do; we don't have these external service and i would see if it is possible to get it. from the other side
as well as we report to our back office abroad, are we subjugated to the back office country's laws ??
sample: my company cultuivate our product; in my country up to now the laws aren't so strict about a pesticidal used during these product farming while the back office country's laws are strict about the pesticidals list allowed to be used . so have we to take it from our laws localy or to take our scope the abroad laws as well as we market our goods abroad. :confused:
thanks lot :D
 

GStough

Staff member
Super Moderator
#7
Hi Cove
thank for tips
this is what i would try to do; we don't have these external service and i would see if it is possible to get it. from the other side
as well as we report to our back office abroad, are we subjugated to the back office country's laws ??
sample: my company cultuivate our product; in my country up to now the laws aren't so strict about a pesticidal used during these product farming while the back office country's laws are strict about the pesticidals list allowed to be used . so have we to take it from our laws localy or to take our scope the abroad laws as well as we market our goods abroad. :confused:
thanks lot :D
If I understand you correctly, Selena, I would have to say that if your company cultivates the product and then sends it to the "back office abroad" which is in another country that does have strict laws about pesticides used, I would say that your company would also have to follow the local laws in your country, as well as the laws of the the other country where your other office is located, which is also the destination of the harvested product.

Perhaps there is someone here in the Cove more experienced and better versed in international law than I who can offer more assistance.
 
S

selena15

#8
yes you got me GStough correctly
and all the comment are welcomed :tg:
another question into matrix all what i have to keep under control are
the laws updated and location and what bout the obsolete one; should i keep them?
 

GStough

Staff member
Super Moderator
#9
yes you got me GStough correctly
and all the comment are welcomed :tg:
another question into matrix all what i have to keep under control are
the laws updated and location and what bout the obsolete one; should i keep them?
Well, if your company's document control procedures state that obsolete versions are kept, then yes. If you keep the obsolete ones, you must keep them out of use of everyone in the company. This will ensure that only the most current ones are being used. Also, if you keep the obsolete ones, they must be identified as "obsolete".

I hope this helps. :bigwave:
 
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